Online Booking System Tender

West Sussex County Council, as a member of the Sussex Safer Roads Partnership, is seeking tenders from suitably qualified organisations to provide an Online Booking System for Driver Training Courses.

United Kingdom-Chichester: Software package and information systems

2015/S 228-415259

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Sussex County Council
County Hall, West Street
For the attention of: Ian Roadnight
PO19 1RG Chichester
UNITED KINGDOM
Telephone: +44 3302227230
E-mail: ian.roadnight@westsussex.gov.uk

Internet address(es):

General address of the contracting authority: http://www.westsussex.gov.uk/default.aspx

Address of the buyer profile: https://in-tendhost.co.uk/sesharedservices/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

WSCC IR Online Booking System for Driver Offender Training Courses.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: West and East Sussex.
NUTS code UKJ22,UKJ24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

West Sussex County Council, as a member of the Sussex Safer Roads Partnership (SSRP), is seeking tenders from suitably qualified organisations to provide an Online Booking System for Driver Training Courses.
The National Driver Offender Retraining Scheme (NDORS) is an educational alternative to prosecution for certain road traffic offences and is aimed at improving driving standards through retraining in suitably identified cases, those committing an offence under certain qualifying conditions are offered an alternative to fines and points in the form of attendance at an educational course.
The Partnership requires a system which provides a web based administration back end system to the Partnership’s staff and a front end user web based interface system for Offenders and Trainers.
The Partnership is made up of Brighton and Hove City Council, East and West Sussex County Councils, Highways England (previously The Highways Agency), East and West Fire and Rescue Services and Sussex Police.
The online booking system is being purchased on behalf of West Sussex County Council and East Sussex County Council only.
Suppliers that would like to take part in this tender process are invited to Express Interest below, upon which you will be given access to the full tender documentation.
Any questions relating to this tender should be made via correspondence on the website addressed to the main contact.

II.1.6)Common procurement vocabulary (CPV)

48000000, 48100000, 48810000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Contract is for an initial term of 3 years with an option to extend for up to 2 12-month periods.
Estimated value excluding VAT: 500 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see Invitation to Tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see Invitation to Tender documents.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see Invitation to Tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see Invitation to Tender documents.
Minimum level(s) of standards possibly required: Please see Invitation to Tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see Invitation to Tender documents.
Minimum level(s) of standards possibly required:
Please see Invitation to Tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

WSCC – 004075

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.1.2016

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This procurement will be managed electronically via the Councils e-procurement system. To participate in this procurement, applicants must first be registered on the procurement system at: https://www.sesharedservices.org.uk/esourcing

The Council has decided that the contract is not suitable for division into Lots and that the size and nature of the contract does not prevent SME’s from bidding. The Public Services (Social Value) Act is also not relevant to the provision advertised.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: West Sussex County Council will incorporate a minimum 10 calendar days standstill period at the point information on the decision to award the contract is communicated to tenderers. This decision notice will incorporate the award criteria, the reasons for the decision, the reasons for award, the identity of the successful tenderer (s) and a precise statement of when the standstill period is expected to end. Any appeal or challenge against the award decision must be communicated to the address stated within the standstill period.

VI.4.3)Service from which information about the lodging of appeals may be obtained

West Sussex County Council
County Hall
PO19 1RG Chichester
E-mail: procurement@westsussex.gov.uk

VI.5)Date of dispatch of this notice:

23.11.2015