Open Accounts Maintenance and Support Contract

Open Accounts Maintenance and Support Contract

Open Accounts, Maintenance, Support and Upgrades.

United Kingdom-Coventry: Software package and information systems

2016/S 191-343390

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Orbit Group Limited
Garden Court, Harry Weston Road, Binley Business Park
United Kingdom
Contact person: Mr Andrew Brown
Telephone: +44 2476437053
NUTS code: UK
Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from another address:
Housing Procurement Portal (Due North)
United Kingdom
Contact person: Andrew Brown
NUTS code: UK
Internet address(es):Main address:

Address of the buyer profile:

Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


OG Open Accounts, Maintenance, Support and Upgrades — PP638.

Reference number: DN180229

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The supplier shall provide licence, maintenance, support and upgrades to Open Accounts as detailed in the ITT Documents available to view

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The supplier shall provide licence, maintenance, support and upgrades to Open Accounts as described in the ITT documents. For full scope of the contract see the specification available on the website You will need to register on the site and express an interest to obtain the documents. There is no charge for registration.

This contract is for 3 years with the option to extend, subject to satisfactory performance for a further 2 years. To commence 1.2.2017.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Cost criterion – Name: Price / Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/10/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 31/10/2016
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Orbit Group reserve the right not to award any agreement or to award any individual services pursuant to an agreement. Orbit Group will not in any circumstances reimburse any expense incurred by the applicants in preparing their tender submission.

Where a consortium or other grouping of suppliers submit a joint bid, such consortia or grouping must nominate a lead organisation to deal with Orbit Group on all matters relating to the contract. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the contract. Where a consortium chooses instead to nominate a contacting party from among their number with the other members acting as subcontractors, this must be made clear in their bid. The contracting party will be entirely responsible for all matters relating to the contract.

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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