Open Spaces and Neighbourhood Development Programme

Open Spaces and Neighbourhood Development Programme

The aim of this approach is to help facilitate the inclusion of smaller general contractors as well as specialist contractors. It is considered that such partners will offer added value in the delivery of works to isolated and smaller work clusters.

United Kingdom-Pontypridd: Calculation of costs, monitoring of costs

2013/S 185-318680

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

RCT Homes
Ty Pennant, Mill Street
Contact point(s): Procurement
For the attention of: Karen Field
CF37 2SW Pontypridd
UNITED KINGDOM
Telephone: +44 1443494400
E-mail: tenders@rcthomes.co.uk

Internet address(es):

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0787

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Tai Calon Community Housing

Monmouthshire Housing

Cardiff Community Housing Association

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Open Spaces and Neighbourhood Development Programme.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Rhondda Cynon Taff.
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 60
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000 and 24 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

RCT Homes is looking to establish a framework agreement that will be capable of delivering a full programme of works and services for the development of open spaces. RCT Homes will be providing other Registered Social Landlords and Housing Associations within the South Wales area, the opportunity to utilise the framework agreement. The specific associations to utilise the framework agreement will be confirmed within the ITT documentation. RCT Homes is undertaking a programme of works and services to improve the lives of their tenants and residents living in neighbourhoods across Rhondda Cynon Taff by raising the standard of open spaces and investing in local communities. Open spaces are not considered as just play areas or recreational grounds they also include everything outside people’s front doors such as footpaths, parking areas and allotments that people freely use, walk past day to day or possibly do not use for a number of reasons. The variety and volume of works to be completed within the four years does not always lend itself to large scale sequential programmes. To this end RCT Homes has recognised the benefits of a multi-partner framework and have taken the approach to separate in lots the various work areas that will be required to develop open spaces and the neighbourhood. The aim of this approach is to help facilitate the inclusion of smaller general contractors as well as specialist contractors. It is considered that such partners will offer added value in the delivery of works to isolated and smaller work clusters.
II.1.6)Common procurement vocabulary (CPV)

71244000, 71242000, 90712000, 90712100, 71200000, 71222000, 72224000, 71250000, 71248000, 71420000, 45112700, 45342000, 45340000, 14213000, 45233293, 45233340, 45233253, 45233161, 45112710, 45112712, 45200000, 45246400, 45246410, 45232452, 71322000, 71312000, 50232100, 34928500, 34928510, 45255400, 37535200, 43325000, 50870000, 77314000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Additional information provided within tender documentation.
Estimated value excluding VAT:
Range: between 10 000 000 and 24 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 3.2.2014. Completion 2.2.2018

Information about lots

Lot No: 16 Lot title: Supply & Maintenance of Street Lamp and Community Lighting

1)Short description

Conform to the materials and design pallet as laid down through planning and local authority requirements; Able to provide appropriate illumination solutions that conform to industry best practice and secure by design principles.
2)Common procurement vocabulary (CPV)

50232100, 34928500, 34928510

3)Quantity or scope

Additional information provided within tender documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 17 Lot title: Design & Supply of Street Furniture

1)Short description

Able to work in a number of materials including wood, metal and composite materials to deliver bespoke street furniture that meets the requirements of individual schemes; Able to deliver products that are durable and easily maintainable.
2)Common procurement vocabulary (CPV)

45233293, 45255400

3)Quantity or scope

Additional information provided within tender documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 18 Lot title: Design & Supply of Playground Equipment

1)Short description

Supply and fit specified equipment – conforms to all local requirements and national legislation governing the installation and maintrnance of play equipment.
2)Common procurement vocabulary (CPV)

37535200, 43325000, 50870000

3)Quantity or scope

Additional information provided within tender documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 19 Lot title: Paths & Paving Maintenance

1)Short description

Inspect and Clean; Weeding, maintain path edges repair and replace.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

Additional information provided within tender documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 20 Lot title: Maintenance of planting schemes (and provision of plants)

1)Short description

Watering weeding; Seasonal Maintenance (e.g pruning, cutting etc)
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

Additional information provided within tender documentation
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 21 Lot title: Furniture

1)Short description

Inspect and maintain all installations
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

Additional information provided within tender documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 13 Lot title: Drainage

1)Short description

Within the RCT Homes framwork it is envisaged that key civil engineering partners will be commissioned to undertake the following works in order to ensure succesful delivery of the large scale landscaping improvments:
Drainage: Ensuring that all RCT Homes schemes specified drainage schemes conform to current best practice; Where engineered solutions are required in order to conform with planning and/or design requirements.
2)Common procurement vocabulary (CPV)

45232452, 45200000

3)Quantity or scope

Additional information provided within tender documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 14 Lot title: Hydro Engineering

1)Short description

Within the RCT Homes framwork it is envisaged that key civil engineering partners will be commissioned to undertake the following works in order to ensure succesful delivery of the large scale landscaping improvments:
Hydro Engineering – Ensuring that where schemes impact upon subterranean water and sewage courses suitable measures are put in place; Deliver engineering solutions that are both economical and effective.
2)Common procurement vocabulary (CPV)

45200000, 71322000

3)Quantity or scope

Additional information provided within tender documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 15 Lot title: Structural Engineering

1)Short description

Within the RCT Homes framwork it is envisaged that key civil engineering partners will be commissioned to undertake the following works in order to ensure succesful delivery of the large scale landscaping improvments:
Structural Engineering – Provide bespoke engineering solutions to ensure that schemes retain structural integrity.
2)Common procurement vocabulary (CPV)

45200000, 71322000, 71312000

3)Quantity or scope

Additional information provided within tender documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 11 Lot title: Highways & Paths

1)Short description

Within the RCT Homes framwork it is envisaged that key civil engineering partners will be commissioned to undertake the following works in order to ensure succesful delivery of the large scale landscaping improvments:
Highways & Paths: Where works converge onto main public highways and thoroughfares; Where installation is of a complex nature.
2)Common procurement vocabulary (CPV)

45200000

3)Quantity or scope

Additional information provided within tender documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 12 Lot title: Flood Barriers & Defences

1)Short description

Within the RCT Homes framwork it is envisaged that key civil engineering partners will be commissioned to undertake the following works in order to ensure succesful delivery of the large scale landscaping improvments:
Flood Barriers & Defences: As highlighted by RCTCBC’s borough engineer; Where there is risk that flooding will impact upon the succesful delivery of the environmental improvements; To alleviate identified/ historical risks.
2)Common procurement vocabulary (CPV)

45246400, 45246410, 45200000

3)Quantity or scope

Additional information provided within tender documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 01 Lot title: Planning & Cost Consultancy

1)Short description

Planning Consultants manage the planning process as it relates to envrionmental / public realm works. Cost consultants will provide a key function within the framework ensuring that all designs, plans and completed projects are economically feasible and sustainable.
2)Common procurement vocabulary (CPV)

71244000, 71242000, 90712000, 90712100, 71242000

3)Quantity or scope

Additional information provided within tender documentation
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 03 Lot title: Client Agent / Project Management

1)Short description

The essential elements of the role include: accountability for project delivery; Promotion of teamwork and facilitation of team relationships; Communication of objectives for the project within the value proposition and brief; A robust management model that provides clear roles and responsibilites for delivering the project; Tight commercial and programming control of the design and construction process; Implementing a reporting regime that enables the clients to make key decisions and makes the project team accountable for project performance; Establishing and managing a set of KPI’s; Liaison with contractors, design teams, engineers and all other related professional agents; Ensuring that projects are delivered on time, to budget and to correct specification
2)Common procurement vocabulary (CPV)

72224000, 71248000

3)Quantity or scope

Additional information provided within tender documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 02 Lot title: Architectural Services

1)Short description

Architectural Services will cover working at planning stage to translate design briefs into finished designs; Liase with client to translate designs; Ensure that all appropriate building & planning regulations are adhered to and in place; Adhere to all construction & design management regulations throughout the process of planning, design and build; Produce designs in keeping with the aims and objectives of the project – taking into account environmental factors.
2)Common procurement vocabulary (CPV)

71200000, 71222000

3)Quantity or scope

Additional information provided within the tender documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 04 Lot title: Ecological & Geo-technical Surveying / Valuation Services / Sustainability Assessments

1)Short description

Provision of a full range of services in relation to the ecological impact of schemes; Provision of all aspects of land survey; Provision of valuation services; Ensuring that The Code for Sustainable Homes is adhered to and drives improvement in building practice through following a comprehensive measure of housing sustainability.
2)Common procurement vocabulary (CPV)

71250000

3)Quantity or scope

Additional information provided within tender documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 05 Lot title: CDM Co-ordinator

1)Short description

Provision of Contruction Design & Management (CDM) services under CDM regulations 2007 in order to advise on all possible health & safety risks associated with all projects from inception to completion.
2)Common procurement vocabulary (CPV)

71248000, 72224000

3)Quantity or scope

Additional information provided within tender documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 06 Lot title: Landscape Architectural Services

1)Short description

Working to the Landscape Institute work stages (A through to L).
2)Common procurement vocabulary (CPV)

71420000

3)Quantity or scope

Additional information provided within tender documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 07 Lot title: Hard Landscaping A

1)Short description

Where each work package is ‘greater than’ GBP250K
Hard Landscaping within the RCT Homes environmental framwork relates to the provision of the following (non-exhaustive) list:- Boundary treatments; Pathways; Installation of Furniture; General Hard Landscaped Surface Treatments.
2)Common procurement vocabulary (CPV)

45112700, 45342000, 45340000, 14213000, 45233293, 45233340, 45233253, 45233161

3)Quantity or scope

Additional information provided within tender documentation
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 08 Lot title: Hard Landscaping B

1)Short description

Where each work package is ‘less than’ GBP250K
Hard Landscaping within the RCT Homes environmental framwork relates to the provision of the following (non-exhaustive) list:- Boundary treatments; Pathways; Installation of Furniture; General Hard Landscaped Surface Treatments.
2)Common procurement vocabulary (CPV)

45112700, 45342000, 45340000, 14213000, 45233293, 45233340, 45233253, 45233161

3)Quantity or scope

Additional information provided within tender documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 09 Lot title: Soft Landscaping A

1)Short description

Where each work package is ‘greater than’ GBP250K
Soft Landscaping comprises of delivering a number of key elements (following a design led solution) that includes the following: Boundary Treatments; Decorative Treatments; General soft landscaping elements.
2)Common procurement vocabulary (CPV)

45112700, 45112710, 45112712

3)Quantity or scope

Additional information provided within tender documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: Soft Landscaping B

1)Short description

Where each work package is ‘less than’ GBP250K
Soft Landscaping comprises of delivering a number of key elements (following a design led solution) that includes the following: Boundary Treatments; Decorative Treatments; General soft landscaping elements.
2)Common procurement vocabulary (CPV)

45112700, 45112710, 45112712

3)Quantity or scope

Additional information provided within tender documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

RCT016
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

28.10.2013 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.11.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

RCT Homes is seeking to establish a framework agreement and appoint onto the framework suitable suppliers to undertake various packages of works and services in relation to delivering an ‘Open Spaces & Neighbourhood Development’ Programme that is intended to bring sustainable improvements to the communities we serve. RCT Homes will call-off works and services on an “as required” basis and will seek proposals at tender stage that deliver our social, economic and environmental sustainability objectives. Further information is provided within the Pre-Qualification Questionnaire (PQQ) which is available on request.
To express your interest and obtain a PQQ, please contact Karen Field using the email address tenders@rcthomes.co.uk

Bidders can request a PQQ until five (5) days before the deadline for submission. RCT Homes will not accept requests for PQQ’s after this date.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
RCT Homes reserves the right to award the contract in whole or in part.
RCT Homes reserves the right to annul the tendering process at any time and not award any contract.
RCT Homes reserves the right to abandon the tendering process at any time.
The timetable set out in the PQQ is indicative only and RCT Homes reserves the right to depart there from at any time.
All documents to be priced in Sterling and all payments made in Sterling.
Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency RCT Homes will not negotiate the terms of the contract.
Contract performance conditions may relate to social, economic and environmental considerations.
RCT Homes endeavours to achieve sustainable development outcomes from all its activities and is committed to contributing to the social, economic and environmental well-being of the wider community.
(WA Ref:539).
The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.co.uk) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Addition information provided within the Pre Qualification Questionnaire.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.9.2013