Operation of Millbrook Leisure Facilities

Operation of Millbrook Leisure Facilities

Contract value: £100,000 – £500,000. Management, operation and maintenance of Millbrook Leisure Facilities – Southampton

Reference number: EC09/01/1962

Deadline date: 11/04/2012

This deadline is for… Submission of Pre-Qualification Questionnaire

Contract value: £100,000 – £500,000

Location where the contract is to be carried out: Southampton

Is this suitable for smaller suppliers? Yes

Is this contract suitable for a voluntary, community and social enterprise organisations? Yes

Name of the buying organisation: Procurement Services


Description of the contract

Description: SOUTHAMPTON CITY COUNCIL invites applications from suitably experienced organisations who wish to be considered for selection to tender for the operation, management and maintenance of the Millbrook Leisure centre, Southampton. The facilities include: • Community Reception and Office • Community Lounge with Kitchen • Changing Rooms • Toilets and Showers • Lift • Sports Hall • Fitness Room • Gymnasium • Community Activities Room and Kitchen • Seven Multi-Sport Courts The City Council currently provides grounds maintenance for the facilities in-house. The key objective of the Council is to seek investment in the facilities, reduce the net subsidy the Council pays for the operation, increase participation in sport and physical activity and widen access to the facility for all people in the City. In addition, it is important to note that the operation of the site will be subject to the conditions of the Sport England Funding Agreement that pertains to the facilities, as well as the need to provide pre-defined access to the co-located Pupil Referral Unit. The services will be provided through a services agreement. It is anticipated that the contract will commence in September 2012 and will be for a period of 5 years, with an option to extend for up to 3 years, at the sole discretion of the Council. Whilst every effort has been made to consider the full scope of the requirement the Council does not guarantee the volume of the services required resulting from this tender or that it will accept any tender on completion of the tender exercise. The Services are Part B services and whilst the procurement will be in accordance with EU Treaty Principles we are not bound by and do not intend to follow the statutory procurement regime which would apply to Part A services as defined in the Public Contracts Regulations 2006. Please note that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) may apply. Further details will be included in the invitation to tender documentation. Whilst every effort has been made to consider the full scope of the requirement the Council does not guarantee the volume of services resulting from this tender or that it will accept any tender on completion of the tender exercise.




Classification of the contract

92610000 Sports facilities operation services


Additional information

Contract type: Services – Unspecified

Is it a framework agreement? No

Is this contract related to a programme of funding? No

Contract will be awarded based on: Most economically advantageous tender in terms of: The criteria stated in the contract documents

Estimated length of contract: 96 Months


Who to contact

Contact name Richard Eyles

Address One Guildhall Square, Southampton, SO14 7FP

Telephone 023 8086 2467

Extension number:


Email procurement@southampton.gov.uk

Web address

How to apply

Applicants will be required to apply via the “Supply Southampton” website which can be accessed via, http://www.southampton.gov.uk/supplysouthampton where you can register your details and access the pre-qualification documents “PQQs open to all suppliers” link. Pre-qualification documents must be submitted by no later than the time/date indicated in section 10 above. For further information on the requirements please contact Richard Eyles through the secure messaging facility within the “Supply Southampton” web portal. A performance bond, and/or parent company guarantee in the case of a subsidiary company, may be required. Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating to them will be indicated in the tender documents. Award of tender will be the most economically advantageous tender received. The Contracting Authority may be subject to governmental codes of practice or guidance relating to a transparency agenda, including the policy of publishing contracts and all other documents relating to public procurement activity, such as for example the December 2010 document “Transparency – Publication of New Central Government Contracts”. Accordingly and notwithstanding any other provision within this notice, it should be noted that the Contracting Authority will publish any documents relating to the procurement and subsequent contract award resulting from this notice (but with any information which is exempt from disclosure in accordance with the provisions of the FOIA redacted) in accordance with the aforementioned governmental transparency agenda. The Council undertakes to use reasonable endeavours to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then consider the sensitivity statement before replying to any request received under the Freedom of Information Act 2000