Operation of Radio and Television Services for Parliament

Operation of Radio and Television Services for Parliament

The Authority is seeking expressions of interest from Contractors who can demonstrate skills and experience in broadcast operations with a view to operating and maintaining the video, audio, and audio-visual systems provided by Parliament.

United Kingdom-London: Radio and television services

2015/S 054-094771

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
1 Floor, 7 Millbank
Contact point(s): https://in-tendhost.co.uk/parliamentuk/aspx/Home
For the attention of: Business Support Team
SW1P 3JA London
Telephone: +44 2072191600
E-mail: ppcs@parliament.uk
Fax: +44 2072191600

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Address of the buyer profile: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Parliament UK
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

GSV1271 — Sound and Vision.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services

NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Authority is seeking expressions of interest from Contractors who can demonstrate skills and experience in broadcast operations with a view to operating and maintaining the video, audio, and audio-visual systems provided by Parliament.
Suitably qualified and experienced Contractors will be required to demonstrate an ability to help shape services in the future.
With wide-ranging technical refurbishments also scheduled, Parliament recognises an opportunity to harness new technologies to cost effectively provide a range of broadcast visual and audio services of the highest standard to multiple users within and outside the Parliamentary Estate.
The delivery of high quality output of proceedings to ‘no fail’ standards is the critical service at the heart of this Operations and Maintenance contract, ensuring that all participants in Parliamentary business can hear and be heard and that a high quality audio feed is delivered to Hansard for transcription purposes.
The Contractor shall provide (i) video and audio feeds of the proceedings of the House of Commons, Sittings of the House in Westminster Hall, and proceedings of the House of Lords on every date on which they sit; (ii) video and audio coverage of all Committees as required by the Authority. This will be achieved using a number of different operational models which are expected to vary over the duration of the contract in light of proposed changes in the technology employed.
The Contractor shall operate a metadata system, provided by Parliament, to feed real time information on the proceedings being covered and the names of Members taking part in debates.
All operational equipment, together with spares, will be supplied by the Authority. The Contractor shall be responsible for maintenance including managing any sub-contractors as required.
The Contractor will be required to set up AV equipment for complicated requirements in meetings, conferences and other events; it is expected that staff of the two Houses will set up AV equipment for most simple meeting requirements.
The Contractor shall be responsible for providing sufficient numbers of qualified and experienced personnel to undertake all the operations and maintenance work. The Contractor’s staff will be expected to meet the requirements of the Authority for full security screening and compliance with the procedures for issuing security passes.
The Contract shall be for an initial 3 years, with options to extend for a further 2 12-month periods, to a maximum of 5 years.
This contract is not suitable for division into Lots.
The Contract covers:
Camera and Microphone operation in Chambers and Committee Rooms, working to UK broadcast standards.
Recording of proceedings in Chambers and Committee Rooms to UK broadcast standards.
Technical support and maintenance of all broadcast and AV equipment.
Committee, meeting room and catering event AV operation and support.
Delivery of technical and operational support for ad-hoc and special events.
Occasional coverage of committee meetings away from the Estate.
Relocation arrangements, including business continuity and disaster recovery.
Support for the co-ordinated delivery of sound, vision and AV services in the longer term.
Interested suppliers must express their interest via the e-tendering suite before noon 13.4.2015. Tender documents will be available to suppliers duly expressing their interest. A briefing session will be held on 15 April; two representatives from interested suppliers may attend. The deadline for submitting tenders in response to the requirement shall be 22 April.

II.1.6)Common procurement vocabulary (CPV)

92200000, 64228000, 50340000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 8 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The tender documents will be accessible at the following website http://in-tendhost.co.uk/parliamentuk To be able to access these documents you will need to select the above quoted tender in the current tenders list, click on the view tender details and express interest by clicking on the button provided. Afterwards, you will need to register your company details, thereafter you will be issued with a username and password. If you have already registered with In-Tend previously, please follow the link shown, this will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and have forgotten your username and password, please click on the forgotten password link on the In-Tend homepage. Please keep this username and password secure, and do not pass it to any third parties. If you are experiencing problems, then please contact the In-Tend helpdesk via email: support@in-tend.com or call +44 8442728810 for further assistance. Please ensure that you allow yourself plenty of time when responding to this invitation to tender prior to the closing date as in in IV.3.4. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application like WinZip or WinRar.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.4.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contract will be considered as a contract made in accordance with the law of England and Wales and subject to the jurisdiction of the courts of England and Wales. The House of Lords and the House of Commons are Public Authorities within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act. The Employer does not bind himself to accept the lowest, or any, tender submitted. Short-listed tenderers will be subject to further evaluation which may include tender presentation.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
1 Floor, 7 Millbank
SW1P 3JA London
E-mail: ppcs@parliament.uk
Telephone: +44 2072191600

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: