Operation of Refuse Site Staffordshire

Operation of Refuse Site Staffordshire

PC395 Operation of Household Waste Recycling Centres.

UK-Stafford: operation of a refuse site

2012/S 62-100423

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Staffordshire County Council
Wedgwood Building, Tipping Street
For the attention of: Darren Langley
ST16 2DH Stafford
Telephone: +44 1785854643
E-mail: darren.langley@staffordshire.gov.uk
Fax: +44 1785854660

Internet address(es):

General address of the contracting authority: www.staffordshire.gov.uk

Address of the buyer profile: www.staffordshire.alito.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

PC395 Operation of Household Waste Recycling Centres.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: Staffordshire.
NUTS code UKG24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Staffordshire County Council (The Authority) has a statutory duty to make arrangements for the disposal of municipal waste originating in Staffordshire. National Government policy and targets, fiscal drivers and environmental benefits are driving the sustainable management of such wastes, including through appropriate management of the Authority’s Household Waste Recycling Centres (HWRCs). To this end, the Authority is procuring a waste management contract to procure Household Waste Recycling Centre (HWRC) Services including operation of an integrated Waste Transfer Station (WTS).
The services required under the Household Waste Recycling Centre (HWRC) Services contract may include:
— managing, operating and maintaining (to include initial refurbishment as necessary) Staffordshire County Council (the Authority) HWRC sites and an integrated Waste Transfer Station (WTS) in order to achieve specified levels of re-use, recycling, composting and recovery,
— securing markets for recyclable materials, organic waste treatment and asbestos disposal,
— transportation of residual waste from HWRC sites and the integrated WTS to Delivery Points as directed by the Authority,
— receipt, management and disposal of household hazardous waste and other miscellaneous ad hoc waste arising from or delivered to HWRC sites or collected by the Contractor (as set out in the specification).
II.1.6)Common procurement vocabulary (CPV)

90530000, 42914000, 45232470, 77120000, 90500000, 90512000, 90513100, 90513200, 90514000, 45233250, 45233251, 45233200, 45233222, 45233253, 14213000, 45450000, 45420000, 45260000, 45330000, 45332200, 45332300, 45332400, 45333000, 45310000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contractor will initially be required to operate and maintain approximately 14 HWRCs and 1 WTS. The contractor will be responsible to manage the material arisings to relevant reprocessors.
At present, the HWRCs handle approximately 70 000 tonnes of waste per annum and the WTS approximately 25 000 tonnes of waste per annum from the waste collection authorities. The WTS has a total capacity of approximately 40 000 tonnes per annum.
Estimated value excluding VAT:
Range: between 28 000 000 and 60 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Contract duration will be 15 years, with break points at 7 years (performance-based) and 11 years (at the absolute discretion of the Authority).
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 180 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See Procurement Documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Procurement Documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See Procurement Documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See Procurement Documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Procurement Documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Procurement Documentation.
Minimum level(s) of standards possibly required: See Procurement Documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Procurement Documentation.
Minimum level(s) of standards possibly required:
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: See Procurement Documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders



Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Staffordshire County Council will take into account social and environmental considerations in this procurement. Accordingly contract performance conditions may relate in particular to social and environmental considerations.
This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register:
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/

2. Follow the link to Proactis ETendering (http://www.staffordshire.alito.co.uk). On the main page click Suppliers then (new user) Register links.

3. Complete the selfregistration questions and click the Register button.
4. You will receive a confirmation email with an authentication link (this email may find its way to your trash/junk email account, so please check).
5. Confirm the authentication and then login into Proactis Suppliers side.
6. Search the bulletin board for the tender(s) using key words, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the Register button and then Continue.
9. The tender will now be in the My Tenders profile area on the main menu.
10. Find the Read me first document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point of contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to sp@staffordshire.gov.uk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures


VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender; and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement. If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If a framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.3.2012