Operator for the Geevor Tin Mine Heritage Attraction

Operator for the Geevor Tin Mine Heritage Attraction

Cornwall Council is seeking to appoint an Operator for the Geevor Tin Mine Heritage Attraction. This heritage attraction is a World Heritage ‘Key Site’ which is situated in a 47 acre site on the outskirts of Pendeen, West Cornwall.

United Kingdom-Truro: Museum services and preservation services of historical sites and buildings

2013/S 172-297863

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cornwall Council
County Hall, Treyew Road
For the attention of: Tamsin Daniel
TR1 3AY Truro
UNITED KINGDOM
Telephone: +44 1872224753
E-mail: tamsin.daniel@cornwall.gov.uk

Internet address(es):

General address of the contracting authority: http://www.cornwall.gov.uk

Further information can be obtained from: Cornwall Council
Corporate Procurement Team, Second Floor West Wing, County Hall, Treyew Road
For the attention of: Wayne Rossiter
TR1 3AY Truro
UNITED KINGDOM
Telephone: +44 1872322493
E-mail: wrossiter@cornwall.gov.uk
Fax: +44 1872323507

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cornwall Council
Corporate Procurement Team, Second Floor West Wing, County Hall, Treyew Road
For the attention of: Wayne Rossiter
TR1 3AY Truro
UNITED KINGDOM
Telephone: +44 1872322493
E-mail: wrossiter@cornwall.gov.uk
Fax: +44 1872323507

Tenders or requests to participate must be sent to: Cornwall Council
Corporate Procurement Team, Second Floor West Wing, County Hall, Treyew Road
For the attention of: Wayne Rossiter
TR1 3AY Truro
UNITED KINGDOM
Telephone: +44 1872322493
E-mail: wrossiter@cornwall.gov.uk
Fax: +44 1872323507

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Operator for the Geevor Tin Mine Heritage Attraction.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Geevor Tin Mine, Pendeen, St Just, West Cornwall TR19 7EW.
NUTS code UKK3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Cornwall Council is seeking to appoint an Operator for the Geevor Tin Mine Heritage Attraction. This heritage attraction is a World Heritage ‘Key Site’ which is situated in a 47 acre site on the outskirts of Pendeen, West Cornwall TR19 7EW. The site has been open to the public as a mining heritage attraction since 1993 and has benefited from considerable investment in recent years including £4 million from various organisations including the European Regional Development Fund and the Heritage Lottery.
In 2008 the Hard Rock Museum opened on site which is a major new attraction that includes a flexible gallery space, auditorium, a ‘stope experience’, interactives, IT learning resources, mineral gallery and the story of tin mining. The museum has provisional Accreditation Status with the Arts Council England and it is a requirement of the contract that full Museum Accreditation Status is achieved within the first two years.
The site is located on the Coastal Footpath Network in the Cornwall Area of Outstanding Natural Beauty. The majority of the buildings are within a Scheduled Monument and the site is partly designated as a Site of Special Scientific Interest and Regional Important Geological Site.
Visitor numbers have increased significantly in the past 10 years with the development of the museum facilities and the extension to the underground mine attraction. The site attracts approximately 40,000 paying visitors per annum.
II.1.6)Common procurement vocabulary (CPV)

92520000, 92500000, 79952100, 70330000, 70332100, 70332200, 92000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Council is looking to appoint an Operator for the Geevor Tin Mine Heritage Attraction. Tenderers will supply business plans with the tender outlining how they would operate and manage the Geevor Tin Mine including:
The Planning and Development of the Heritage Attraction
– Documentation
– Conservation
– Research
– Exhibition
– Presentation, Interpretation and Guiding
– Training and education
– Financial management, reinvestment and modes of revenue generation
– Development of the local economy and community cohesion
– Visitor management plans, market assessment, marketing, special events and exhibitions/ secondary use of venue and location.
– Staffing, training and development
– Quality Assurance, Health and Safety and Risk Analysis
– Plans to enhance the visitor experience
Managing the Heritage Attraction
– The Operator would have a suitably qualified Mine Manager to manage this tourist mine together with the other personnel and resources to undertake the key functions in heritage attraction management and development
– The Operator will be required to ensure compliance with the Health & Safety at Work etc Act 1974, The Management and Administration of Safety & Health at Mines Regulations 1993 (MASHAM) together with other heritage attraction regulations and legislation. The Operator will also co-operate fully with the Health & Safety Executive, HM Inspectorate of Mines and any appropriate Mines and Health & Safety enforcement authority.
– The Operator will be required to gain full Museum Accreditation for the management and operation of the site, collections, visitors and services
Future Development of the Heritage Attraction
– Develop the attraction and marketing and market assessment plans to increase visitor numbers and / or visitor spend
– Research and implement best practice and financial opportunities.
– Fit with relevant national, regional & local strategies
– Investigate and implement where appropriate new technologies and innovations
– Develop opportunities for fundraising and improving the financial sustainability of the site.
– Provide their financial policy, plans and cash flow forecasts for the Heritage Attraction
The Council is keen that the Operator will look to sympathetically broaden the visitor experience leading to increased visitor numbers over the term of the contract, improved income generation and the introduction of new innovative approaches to broaden the audience for the heritage attraction. Whilst there is no guaranteed quantity or income and expenditure, the estimated value of Cornwall Council spend is likely to be in the region of £76,000 per annum in the form of an annual management fee to the Operator to manage the heritage attraction and the Council currently supplies £20,000 for maintenance work which is managed by the Council. The appointed Operator will also gain income from ticket sales and the café franchise.
This procurement is for a Part B Service and as such Cornwall Council is under no obligation to provide a standstill period. A voluntary debriefing will be offered to any tenderer[s] who request it but this does not mean that Cornwall Council will hold any standstill period prior to the preferred tenderer being identified and contract award.
The intention is to let a contract which will commence on 01.04.2014 for an initial period of 3 years, with an option to extend for additional periods, individually not less than 12 months, with a maximum extension period of 7 years.
Estimated value excluding VAT:
Range: between 760 000 and 960 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The intention is to let a contract which will commence on 1.4.2014 for an initial period of 3 years, with an option to extend for additional periods, individually not less than 12 months, with a maximum extension period of 7 years.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

No deposits will be required but where applicable the successful tenderer (or in the case of a consortium bid, each member of the consortium) may be required to provide a parent company guarantee.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

These conditions will be provided in the Invitation to Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contract will be subject to Cornwall Council Terms and Conditions of Contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Parties will be provided with detailed instructions concerning the information they must provide. This will be contained in the Invitation to Tender Documents. Consideration will only be given to those contractors who complete and return the Invitation to Tender Documents by the required date.
Economic operators subject to any of the following [may/will] not be considered where the said operator.
(a) is bankrupt or is being wound up, where their affairs are being administered by the court, where they have entered into an arrangement with creditors, where they have suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a final judgment in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 June 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
(l) has been the subject of a conviction for failing to prevent Bribery or Corruption as stated under section 7 of the Bribery Act 2010.
A Supplier Open Day event where Council Officers will be able to provide further information and answer any enquiries will be on Monday 23.9.2013. It is intended that there will be an initial presentation by the Council Representatives commencing at 2 pm at Geevor Tin Mine with time for questions and answers, followed by a tour of the facilities and underground attraction. To confirm your attendance please contact Tamsin Daniel by email: tamsin.daniel@cornwall.gov.uk

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: May include, but shall not be limited to
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance sheets or extracts from the balance sheets, where publication of the balance sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
(d) the criteria listed in III.2.1; and
(e) the business plans and any other information or documents referred to in the Invitation to Tender Documents.
Minimum level(s) of standards possibly required: Please refer to the Invitation to Tender Documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
May include, but shall not be limited to
(a) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
— where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(b) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(c) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(d) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(e) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(f) an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(g) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(h) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(i) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(j) with regard to the products to be supplied:
(i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests;
(ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(k) the criteria listed in III.2.1; and
(l) the business plans and any other information or documents referred to in the Invitation to Tender Documents.
Minimum level(s) of standards possibly required:
Please refer to the Invitation to Tender Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PAS Ref. 2011.19 F
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.11.2013 – 15:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

4.11.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 4.11.2013 – 16:00
Place:

County Hall, Cornwall Council, Treyew Road, Truro, Cornwall TR1 3AY.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: The Authorised Officer from the contracting directorate of Cornwall Council, together with at least one Council Officer who is independent of the contracting directorate and the relevant elected Member from the Council’s Cabinet.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2023
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

In evaluating the suitability of organisations it may be necessary to request additional information and for applicants to attend an interview and/or site visit. Organisations must be able to demonstrate through their Business Plans and the Tender that they possess the necessary skills, knowledge and experience to undertake this Service. It is the Council’s view that the Acquired Rights Directive 77/187/EEC and or the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply to this contract.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: This is a procurement for a Part B service and as such Cornwall Council will not be holding a standstill period prior to contract award. The process for dealing with applications to the court is as set out in The Public Contracts Regulations 2006 (SI No 5) as amended by The Public Amendment Regulations 2009 (SI No 2992) and The Public Procurement (Miscellaneous Amendments) Regulations 2011 (SI No 2053).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.9.2013