Oracle E-Business Suite Advice for Shared Services Project

Oracle E-Business Suite Advice for Shared Services Project

Scottish Natural Heritage  has a requirement for ad-hoc expert advice so that we can configure our instance of the Oracle E-Business Suite for sharing with the Scottish Legal Aid Board and Scottish Enterprise.


1 Authority Details


Authority Name and Address

Scottish Natural Heritage

Great Glen House, Leachkin Road,




Procurement Section

+44 1463725085

+44 1463725067


Address from which documentation may be obtained

As in 1.1


Completed documents must be returned to:

Scottish Natural Heritage

Information Services,


Patrick Haston

+44 1463725103

2 Contract Details



Oracle E-Business Suite Advice for Shared Services Project


Description of the goods or services required

Scottish Natural Heritage (SNH) has a requirement for ad-hoc expert advice so that we can configure our instance of the Oracle E-Business Suite for sharing with the Scottish Legal Aid Board (SLAB) and Scottish Enterprise (SE).


SNH has been using the Oracle E-Business Suite since 2003, implementing additional modules over the years until we now run Financials, HR, Payroll, iProcurement and iExpenses. SNH is currently running version 12.1.3. This instance is already set up for multi-org, as it is shared with the Crofting Commission.

The Scottish Legal Aid Board are long-standing Oracle users, but they have two instances. Their HR/Payroll instance has been upgraded to 12.1.3, but their Financials instance is still at 11.5.10. The plan is to merge these into a single instance, upgrading Financials at the same time, and migrating all their data.

Scottish Enterprise are not Oracle users. They use Sun Accounts, a bespoke Purchase Order Processing system, Snowdrop HR and LogicaCMG for their Payroll. These four instances would be merged onto the single SNH instance, although there is not a requirement to transfer all the historic financial data. Scottish Enterprise have staff based around the world, so multi-country and multi-currency issues are expected.

Service Requirement

SNH has put together a team to take forward this programme of work, with a view to completing the SLAB implementation by December 2014 and SE by August 2015. The approach being taken is to base the configuration on SNH’s instance and only diverging from this where there are strong business reasons. Work on capturing business requirements is already underway.

Despite this being based on SNH’s instance, we expect to come across new issues. In order to reduce risk and speed up issue resolution, we would like to have a call-off contract in place with an expert partner for the provision of advice and support.

Full details will be provided within a Statement of Requirements issued to suppliers short-listed to ITT stage.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at


Notice Coding and Classification

151800 Information Technology Consultancy
151811 Information Technology Consultancy – Implementation
271500 Services – Information Communication Technology

120 Highlands and Islands
150 Glasgow & Strathclyde
160 Edinburgh & Lothians


Total quantity or scope of tender

We expect to require about 30 days of advice over the 18 months of the project. It could be more or it could be much less.

3 Conditions for Participation


Minimum standards and qualification required

4 Administrative Information


Type of Procedure

Dual stage – Candidates must first pass a selection procedure before being invited to tender or negotiate.


Reference number attributed to the notice by the contracting authority



Time Limits

a) Time-limit for obtaining documentation

b) Deadline for requests to participate
17-04-2014  Time  13:00

c) Dispatch of invitations to tender 23-04-2014

d) Estimated award date 20-05-2014


Language or languages in which tenders or requests to participate can be drawn up



Tender Submission Postbox

5 Other Information


Additional Information

To be considered for this contract opportunity, suppliers must note their interest on the Public Contracts Scotland (PCS) portal – – and submit a completed Pre-Qualification Questionnaire (PQQ) to by the stated deadline of 13:00 hours (1pm) on 17 April 2014.


All PQQs will be assessed, and short-listed suppliers will be invited to submit a competitive tender via the PCS portal. Suppliers who submit a PQQ but are not short-listed to ITT stage will be notified by email.


The ITT will be issued via the PCS portal, and tender submissions must also be submitted via the PCS portal.

(SC Ref:300270)


Additional Documentation

Low-value Pre-Qualification Questionnaire


Publication date of this notice