Oracle E-Business Suite Discoverer Reporting Solution Upgrade or Replacement
The priority is to replace the existing reporting tools whilst maintaining business continuity.
United Kingdom-Solihull: Software package and information systems
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Solihull Metropolitan Borough Council
Council House, Manor Square
Contact point(s): Corporate Procurement Service
For the attention of: Aaron Keenan
B91 3QB Solihull
General address of the contracting authority: www.solihull.gov.uk
Address of the buyer profile: www.csw-jets.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Local Authorities and Public Service Organisations in the West Midlands
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 7: Computer and related services
NUTS code UKG3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The principal reporting tool across Oracle EBS is Discoverer (Disco) which has been used for the last 10+ years for ad-hoc, operational and management reporting including statutory returns. Disco is well embedded and understood by SMBC.
The Council has over 3 000 users of the EBS platform. It is estimated around 700 of these access both Disco and in-house reporting tools. This has led to the creation of thousands of active reports. Currently all reports are created with expertise from within the ICT section and released to the service to run with limited parameterisation. This is no longer sustainable moving forward and the replacement solution needs to have the ability for services to build / modify and run their own reports with little or no technical expertise.
The Council is now initially seeking to procure a solution to address these business problems. The priority is to replace the existing reporting tools whilst maintaining business continuity. However the Council is open to opportunities that not only replace Disco and in-house reporting tools (like for like) but to upgrade and move towards an Integrated Data Warehousing solution with other line of business systems where this could be deemed cost effective. The four elements of the requirement are listed in II.2.1).
The following organisations may need access to the new contract:
Solihull Schools and Academies,
Solihull Community Housing,
Birmingham City Schools and Academies: including — Kings Norton Boys School; Colmers Farm School; Walmley Infants School; Walmley Junior School,
Solihull Sixth Form College,
Heart of England Care Trust,
Solihull Care Trust,
There may also be a requirement in future for other local authorities and public service organisations within the West Midlands region to utilise the contract.
II.1.6)Common procurement vocabulary (CPV)
48000000, 48900000, 72260000, 72500000, 48810000, 72000000, 48482000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
1. Replacement of Current Tools
Replacement solution for Oracle Discoverer for the EBS environment to enable all managerial and statutory reports/returns to be produced including the replacement for:
The Oracle Discoverer product
The in-house Off-line Reporting solution
2. Feature Rich
Feature rich bringing Solihulls reporting up to date
3. Organisational Integration
Exploration of the further benefits that could be exploited from potential solutions
The provision of specialist solutions to enable forecasting, modelling, cause and effect, and what if statements with limited licensing for specialist users.
Please note the length of the maintenance and support contract following commission will be dependent upon which items are purchased, therefore the contract length will be up to 10 years.
Estimated value excluding VAT:
Range: between 100 000 and 900 000 GBP
II.2.2)Information about options
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As detailed in the pre-qualification questionnaire.
As detailed in the pre-qualification questionnaire. Suppliers must demonstrate recent and relevant experience and expertise of providing and implementing Corporate Reporting Solutions within a UK Public Sector (or equivalent) environment.
Minimum level(s) of standards possibly required:
As detailed in the pre-qualification questionnaire.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: As detailed in the pre-qualification questionnaire.
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
SMBC reserves the right not to procure all or any of the items listed at II.2.1) if they are deemed not to be a value for money solution.
This procurement process will be conducted via the Coventry, Solihull and Warwickshire Joint E-Tendering Systems (CSW-JETS). This Portal can be found at www.csw-jets.co.uk Providers must register with the system in order to access the documents and participate in the procurement opportunity.
The dates specified in this notice are indicative and may be subject to change.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: