Organic Waste processing for Kent County Council

Organic Waste processing for Kent County Council

To provide organic waste processing capability for separately collected garden and food waste arisings from household kerbside (KS) collections and green waste deposited at Household Waste Recycling Centres (HWRC) by Kent residents.

United Kingdom-Maidstone: Composting services

2013/S 184-317932

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent County Council
Strategic Sourcing & Procurement, Sessions House, County Hall
For the attention of: Sue Dartnall
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 1622605868
E-mail: procurement@kent.gov.uk

Internet address(es):

Address of the buyer profile: www.kentbusinessportal.org.uk

Further information can be obtained from: Provision of Organic Waste processing for Kent County Council
All Pre Qualification Questionnaire documentation will be available once you have expressed an interest via the Kent Business Portal (www.kentbusinessportal.org.uk)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Provision of Organic Waste processing for Kent County Council
All Pre Qualification Questionnaire documentation will be available once you have expressed an interest via the Kent Business Portal (www.kentbusinessportal.org.uk) Please note further details of the Authority’s requirements will be provided in the Invitation to Tender which will be sent to the successful applicants following completion of the pre-qualification stage.

Tenders or requests to participate must be sent to: Provision of Organic Waste processing for Kent County Council
All Pre Qualification Questionnaire documentation will be available once you have expressed an interest via the Kent Business Portal (www.kentbusinessportal.org.uk)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Organic Waste processing for Kent County Council.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
NUTS code UKJ42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Kent County Council (The Authority) is the Waste Disposal Authority (WDA) for the County of Kent. The county comprises 12 Waste Collection Authorities (WCA), as described in direct.gov.uk This two-tier administration coupled with the geographic size of the county necessitates the provision of a network of waste transfer stations to receive and bulk-up waste streams and for cost effective arrangements in place for sorting and processing of recyclate. The Authority has a strong track record as a high performing WDA.
Expressions of Interest are invited from suitably qualified and experienced Providers who are interested in tendering for the following services. To provide organic waste processing capability for separately collected garden and food waste arisings from household kerbside (KS) collections and green waste deposited at Household Waste Recycling Centres (HWRC) by Kent residents. To also make provision for future tonnages for like materials, arising from kerbside collections in Kent, where these services are currently not delivered to householders.
These materials will be delivered, as determined by the Authority, in bulk loads from Waste Transfer Stations/Household Waste Recycling Centres and/or directly by the named Waste Collection Authorities to processing facilities.
The Authority requires that the output product from the treatment facility for organic waste meets the standard of BSI PAS 100 and / or 110 accreditation (or equivalent) as appropriate to the Lots applied for; the Animal By-Products Regulations 2011 approval (or equivalent); AHVLA registration (or equivalent); be Quality Protocol Compliant (or equivalent) and able to be included within the Authority’s overall achievement of recycling performance.
The Authority is interested in a variety of technologies for this requirement, to stimulate innovation from the market place in developing new technologies and/ or facilities to handle the treatment of this material in the most cost effective way.
The contracts will be tendered in five Lots and a maximum of 7 organisations per Lot will be short listed and invited to tender. Organisations may apply for 1 or more Lots.
Lot 1: Food waste: Arising from Mid and West Kent Councils’ kerbside schemes
Lot 2: Food waste: Arising from Swale Borough Council’s kerbside scheme
Lot 3: Garden waste: Arising from HWRC’s in the East Kent area
Lot 4: Garden waste: Arising from HWRC’s in Mid Kent plus Mid Kent kerbside schemes
Lot 5: Garden waste: Arising from HWRC’s in West Kent plus West Kent kerbside schemes
Expressions of Interest must be made via the Kent Business Portal (www.kentbusinessportal.org.uk), the Authority’s e-Tendering system. The Pre-Qualification Questionnaire documents will be available immediately to those organisations expressing an interest via this portal. Any applicant wishing to be considered for inclusion on the tender short list will be required to complete a Pre-Qualification Questionnaire (PQQ). Please note further details of the Authority’s requirements will be provided in the Invitation to Tender which will be sent to the successful applicants following completion of this pre-qualification stage.

II.1.6)Common procurement vocabulary (CPV)

77120000, 90500000, 90510000, 90513000, 90513100, 90514000, 90700000, 90000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

As described in Annex B (Information about the Lots) , these indicative tonnages for each Lot may vary over the life of the Contract and, therefore, do not form any basis of quantity guarantee. The Authority currently has contracts in place which are due to expire in March 2017. As such tonnages available, where indicated, will increase post 2017 and be subject to this Contract.
Total indicative tonnage over the initial Contract term (72 months) is 335, 100 excluding the potential indicative total growth over the initial contract term of 30 800 tonnes for Lot 1.
Estimated value excluding VAT: 14 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 144 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Food waste: Arising from Mid and West Kent Councils’ kerbside schemes

1)Short description

Food waste: Arising from Maidstone, Ashford, Gravesham Council’s kerbside schemes delivered to the Authority’s Transfer Stations.
2)Common procurement vocabulary (CPV)

77120000, 90000000, 90500000, 90510000, 90513000, 90513100, 90514000, 90700000

3)Quantity or scope

Indicative total tonnages pre – 2017, 14 000 tonnes per annum rising post – 2017 to an indicative growth of 7 700 tonnes per annum as existing contracts expire.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The contract start date is anticipated 1.3.2014.
Lot No: 2 Lot title: Food waste: Arising from Swale Borough Council’s kerbside scheme

1)Short description

Food waste: Swale Borough Council’s kerbside scheme delivered to the Authority’s transfer station; or direct delivery by Refuse Collection Vehicles (RCV) to the Provider’s bulking or processing facility.
2)Common procurement vocabulary (CPV)

77120000, 90000000, 90500000, 90510000, 90513000, 90513100, 90514000, 90700000

3)Quantity or scope

Total indicative tonnages 5 000 tonnes per annum.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The contract start date is anticipated 1.4.2014.
Lot No: 3 Lot title: Garden waste: Arising from HWRC’s in the East Kent area

1)Short description

Garden waste: Arising from HWRC’s in the East Kent area.
2)Common procurement vocabulary (CPV)

77120000, 90000000, 90500000, 90510000, 90513000, 90513100, 90514000, 90700000

3)Quantity or scope

Total indicative tonnages pre – 2017, 3400 tonnes per annum rising post – 2017 to an estimated 13 700 tonnes per annum as existing contracts expire.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The contract start date is anticipated 1.3.2014.
Lot No: 4 Lot title: Garden waste: Arising from HWRC’s in the Mid Kent area plus Mid Kent kerbside schemes

1)Short description

Garden waste: Arising from HWRC’s in the Mid Kent area plus kerbside waste from Swale, Ashford and Maidstone via the Authority’s network of Transfer Stations.
2)Common procurement vocabulary (CPV)

77120000, 90000000, 90500000, 90510000, 90513000, 90513100, 90514000, 90700000

3)Quantity or scope

Indicative total tonnages 16 700 tonnes per annum.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The contract start date is anticipated 1.3.2014.
Lot No: 5 Lot title: Garden waste: Arising from HWRC’s in the West Kent area plus West Kent kerbside schemes

1)Short description

Garden waste: Arising from HWRC’s in the West Kent area plus kerbside waste from Dartford and Gravesham via the Authority’s network of Transfer Stations.
2)Common procurement vocabulary (CPV)

77120000, 90000000, 90500000, 90510000, 90513000, 90513100, 90514000, 90700000

3)Quantity or scope

Indicative total tonnages 7 500 tonnes per annum rising post – 2017 to an estimated 15 700 tonnes per annum as existing contracts expire.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The contract start date is anticipated 1.3.2014.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A Parent Company Guarantee and/or other guarantees of performance and financial liability may be required by Kent County Council if considered appropriate. Refer to Pre Qualification Questionnaire documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Joint and Several Liability.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
As described in the Pre-Qualification Questionnaire documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As described in the Pre-Qualification Questionnaire documentation.
Minimum level(s) of standards possibly required: As described in the Pre-Qualification Questionnaire documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As described in the Pre-Qualification Questionnaire documentation.
Minimum level(s) of standards possibly required:
As described in the Pre-Qualification Questionnaire documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 7
Objective criteria for choosing the limited number of candidates: As described in the Pre-Qualification Questionnaire documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SS1273
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

22.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The initial contract term is 6 years (72 months) with an option to extend (exercised at the discretion of the Authority and by mutual consent) in two phases; the first for a further 4 years (48 months) and the second for a further 2 years (24 months), resulting in a potential total contract term of 12 years (144 months).
Note the estimated contract value of GBP 14 million is based on the initial 72 month term.
Expressions of Interest must be made via the Kent Business Portal (www.kentbusinessportal.org.uk), the Authority’s e-Tendering system. The Pre-Qualification Questionnaire documents will be available immediately to those organisations expressing an interest via this portal.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.9.2013