Our Place! – the Neighbourhood Community Budgets Support Programme

Our Place! – the Neighbourhood Community Budgets Support Programme

DCLG is looking for a Contractor who can deliver a support package to help 100 Areas develop their Our Place! Operational Plans by March 2015, with 20 of these Areas taking radical approaches which push the boundaries of the Our Place! approach into complex and innovative territory.

United Kingdom-London: Administration services

2013/S 162-282853

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Communities and Local Government
Eland House, Bressenden Place
For the attention of: Rachel Carter and Gerry Duignan
SW1E 5DU London
UNITED KINGDOM
E-mail: rachel.carter@communities.gsi.gov.uk

Internet address(es):

General address of the contracting authority: https://www.gov.uk/government/organisations/department-for-communities-and-local-government

Address of the buyer profile: https://communities.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Our Place! – the Neighbourhood Community Budgets Support Programme.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Various sites and locations across England.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

DCLG is looking for a Contractor who can deliver a support package to help 100 Areas develop their Our Place! Operational Plans by March 2015, with 20 of these Areas taking radical approaches which push the boundaries of the Our Place! approach into complex and innovative territory. We are also looking for a Contractor who can deliver and share learning materials and opportunities to help to create a sustainable Our Place! movement.
What is Our Place!?
The Our Place! approach builds on the achievements of the Neighbourhood Community Budgets (NCBs) programme which piloted a method for putting communities in control of their neighbourhoods. The Our Place! methodology includes involving local people in identifying and tackling the issues which matter most to them – setting priorities for their local area, influencing how local budgets are spent, and identifying, redesigning, and potentially commissioning, managing or delivering local services.
Putting communities at the heart of local decision making can help to ensure local services better address the needs of local people, are more joined up, and more efficient. Involving the community in decision-making can also inspire them to take on a more active delivery role, encouraging volunteering to deliver the services they are helping to reform.
12 NCB pilots, with the support of the Department for Communities and Local Government (DCLG) piloted this community-led approach last year. The 12 pilots each produced an Operational Plan which they are now implementing.
DCLG now wants to work with a Contractor to identify, recruit and support at least 100 Areas in using the Our Place! approach to tackle local issues – enabling them to develop Operational Plans to implement change in their neighbourhood. In doing this, DCLG wants to further demonstrate the benefits – including to communities, local authorities, other service providers, community and voluntary organisations, the business sector and Ministers – of the Our Place! methodology; and to build a popular, self-sustaining movement for the Our Place! approach that will exist beyond the life of the Our Place! programme.
Of these 100 Areas, we want up to 20 to test the boundaries of what the Our Place! approach can achieve and be more radical in their approaches.
II.1.6)Common procurement vocabulary (CPV)

75100000, 85000000, 79342000, 80000000, 79000000, 79410000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

One contract is to be awarded during November 2013 (the earliest planned award date) to 31.3.2015. The maximum contract budget is 1 400 000 GBP (ex VAT). Under the contract, a maximum of 2 708 000 GBP of grant funding can be awarded/disseminated by the successful tenderer.
Estimated value excluding VAT: 1 400 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 17 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Not applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See ITT documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See ITT documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) – browse to the eSourcing Portal: https://communities.bravosolution.co.uk and click the link to register – accept the terms and conditions and click ‘continue’ – enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – you will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender – login to the portal with the username/password – click the ‘PQQs/ITTs Open To All Suppliers’ link (these are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – click on the relevant PQQ/ITT to access the content – click the ‘Express Interest’ button at the top of the page – this will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page (this is a secure area reserved for your projects only) – you can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.
3. Responding to the tender – click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT – there may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See ITT documentation.
Minimum level(s) of standards possibly required: See ITT documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See ITT documentation.
Minimum level(s) of standards possibly required:
See ITT documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CPD: 004\102\106.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

11.10.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 14.10.2013 – 09:00
Place:

DCLG, Eland House, Bressenden Place, London, SW1E 5DU.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Department for Communities and Local Government
Eland House, Bressenden Place
SW1E 5DU London
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.8.2013