Out of Hours Services Staffordshire

Out of Hours Services Staffordshire

South Staffordshire PCT, North Staffordshire PCT and Stoke on Trent PCT (Staffordshire Cluster of PCTs) are seeking expressions of interest to deliver Out of Hours Services within Staffordshire.

UK-Dudley: health services

2012/S 145-242789

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Healthcare Commissioning Services
St John’s House
For the attention of: Beverley Thomas
DY2 8PP Dudley
Telephone: +44 97917687845
E-mail: bev.thomas@wmhccs.nhs.uk

Internet address(es):

General address of the contracting authority: https://hccs.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Out of Hours Services Staffordshire.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: North Staffordshire, Stoke on Trent, East Staffordshire and South East Staffordshire Clinical Commissioning Groups.
NUTS code UKG24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

South Staffordshire PCT, North Staffordshire PCT and Stoke on Trent PCT (Staffordshire Cluster of PCTs) are seeking expressions of interest to deliver Out of Hours Services within Staffordshire.
Staffordshire is divided into 6 Clinical Commissioning Groups (CCG) which of the following may, in whole or part, be included in the commissioning of these sevices:
North Staffordshire CCG; Stoke on Trent CCG; Stafford and Surrounds CCG; Cannock CCG; East Staffordshire CCG; South East Staffordshire and Seisdon CCG.
There are two existing services related to this tender across Staffordshire and both services will be tendered using a revised service specification incorporating the changes necessitated by the development of the 111 service across the West Midlands. It is the intention of the Commissioners to award 2 contract to the successful bidder(s):
Lot One:
Northern Staffordshire – covering the populations of North Staffordshire PCT and Stoke on Trent PCT.
Lot Two:
Southern Staffordshire – covering the populations of East Staffordshire CCG and South East Staffordshire CCG (excluding Seisdon).
We want to commission a high quality General Practitioner Out of Hours medical service (GPOOHs) and would like to hear from prospective bidders. We are looking for forward thinking, innovative solutions for the delivery of primary care within Staffordshire; ensuring a service that integrates with other providers to achieve an improved patient pathway and experience, high quality service and reduction in unnecessary A&E attendances and admissions.
The tender process will be run as an open tender, with 1 key Bidder participating milestone:
Invitation to Tender.
It should be noted that there may be two separate ITTs issued for this procurement process and there may be differences in timescales. In any event, each Lot will be evaluated independently.
Service requirements.
To provide a comprehensive primary care GPOOHs service that fully integrates with other urgent care services (including the new 111 service across the West Midlands) during the out of hours period. The service will include call handling, telephone triage (although this will be limited through the implementation of the 111 service), face to consultations at base and patient’s homes delivered by GPs and potentially other healthcare professionals eg nurse practitioners.
It should be noted that the service specification may, subject to confirmation, include a requirement for the successful bidder(s)to provide the following additional services on an ad hoc basis:
— early supported discharge services,
— temporary minor injuries unit services,
— GP facilitated hospital discharge,
— GP services to augment A&E department services,
— Single Point of Contact for various other services at specified times.
The service is to be provided to Staffordshire patients totalling 490 000 in Northern Staffordshire and 437 000 patients in Southern Staffordshire who are registered with the 145 practices who have opted out of OOH cover under the GMS regulations (55 practices for Northern Staffordshire and 91 practices for Southern Staffordshire).
It is expected that the contract will be the Alternative Provider Medical Serices (APMS) Contract, the likely term is 3 years.
The anticipated contract start date is 1.4.2013 with an estimated three months for implementation of the service (beginning in January 2013). The procurement will have TUPE implications.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances. See the invitation to offer for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1)of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The following may be requested in assessing potential bidders’ economic and financial capacity:
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is estblished;
(c) a statement of overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available. Please refer to the Pre-Qualification Questionnaire and/or Memorandum of Information for specific requirements.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

23.8.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

If and when this requirement is offered to tender, this will be done via electronic means using the internet, and may also be through the medium of an electronic reverse auction. HCCS is conducting this procurement exercise as a central purchasing body for another NHS body (please refer to the MOI for details) with whom the successful bidder(s) will enter into contracts for the supply of the services. Any other public sector body wishing to access the contract may do so only with permission from the contracting NHS body. The contract conditions will be set out in the Invitation to Tender. Further details will be made available via documentation and information released during the course of the tender process.
Submission of expression of interest and procurement specific information. This exercise will be conducted on the Healthcare Commissioning Services portal at https://hccs.bravosolution.co.uk. Candidates wishing to be considered must register their expression of interest & provide additional procurement-specific information through the portal as follows:

i) Candidates should register on the portal at https://hccs.bravosolution.co.uk (registration and use of the website is free of charge). As this is an open procurement, you will be invited to participate if you have expressed an interest within the specified timeframe. Any such expressions of interest must be forwarded to Beverley Thomas – beverley.thomas@northstaffordshire.nhs.uk with the following information: organisation name & address; telephone number; email address; website address and organisation type. You must submit your expression of interest by the deadline stated (23.8.2012). For technical support in accessing the tender documentation once issued, contact the BravoSolution Help-desk on +44 8003684850 or help@bravosolution.co.uk. Although this procurement is for Part B services (and therefore not subject to the full scope of the Public Contracts Regulations 2006 (the “Regulations”), HCS will apply best procurement practice. Please note however, that HCS does not intend to hold itself bound in any way in respect of those Regulations save those which apply to Part B services.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.7.2012