Outbound Mail Service Contract

Outbound mail service South Derbyshire District Council are looking to procure a service to print and mail transactional billing corporate documents.

United Kingdom-Chesterfield: Postal and telecommunications services

2018/S 138-315347

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Chesterfield Royal Hospital NHS Foundation Trust
S44 5BL
Chesterfield
United Kingdom
E-mail: in@tendhost.co.uk
NUTS code: UKF

Internet address(es):Main address: https://in-tendorganiser.co.uk/noecpc

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendorganiser.co.uk/noecpc

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Outbound Mail Service — South Derbyshire District Council

Reference number: CRH 02479

II.1.2)Main CPV code

64000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Outbound mail service South Derbyshire District Council are looking to procure a service to print and mail transactional billing corporate documents, incorporating a hybrid mail service. Hybrid mail is mail that is delivered using a combination of electronic and physical delivery. Usually, it involves digital data being transferred into physical letter items at distributed print centers located as close as possible to the final delivery address. Please refer to tender documentation for more information and the additional information section of this notice.

II.1.5)Estimated total value

Value excluding VAT: 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

64000000

II.2.3)Place of performance

NUTS code: UKF13

Main site or place of performance:

II.2.4)Description of the procurement:

The provision of Outbound mail service for South Derbyshire District Council.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 800 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The contract will be for an initial period of 2 years with the provision to extend for a further separate 12 + 12 months extensions.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The contract will be for an initial period of 2 years with the provision to extend for a further separate 12 + 12 months extensions.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/08/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 24/08/2018

Local time: 12:00

Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

If you require any further assistance please consult the on line help or contact the e tendering help desk on 0844 2728810 The deadline for submitting a response to the ITT is 24.8.2018. Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English courts. South Derbyshire District Council is not liable for any costs incurred by those expressing an interest in and/or tendering for this contract opportunity. South Derbyshire District Council reserves the right to terminate the procurement process at any time (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears it can be more advantageously procured by alternative means. The most economically advantageously or any tender will not automatically be accepted. The range stated in II.1.5 of this notice is indicative only and the final value of the contract will depend on the final tenders received by South Derbyshire District Council and the tender submitted by the successful tenderer. South Derbyshire District Council therefore reserves the right to award a contract for more or less than the ranges indicated in section II.1.5 of this notice. The range in II.1.5 includes the cost of the option to extend the contract for up to a further 2 years.

VI.4)Procedures for review

VI.4.1)Review body

Chesterfield Royal Hospital NHS Foundation Trust
Chesterfield
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/07/2018