Outreach Library Service Devon

Outreach Library Service Devon

Devon County Council is seeking expressions of interest from parties who are interested in providing a county wide Outreach Library Service.

UK-Exeter: Library services

2013/S 112-191776

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Devon County Council
County Hall, Topsham Road
For the attention of: Iain Perkins
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: iain.perkins@devon.gov.uk

Internet address(es):

General address of the contracting authority: www.devon.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Further information can be obtained from: Devon County Council
Internet address: www.supplyingthesouthwest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Devon County Council
Internet address: www.supplyingthesouthwest.org.uk

Tenders or requests to participate must be sent to: Devon County Council
Internet address: www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

CP845-13 Devon Libraries Provision of an Outreach Library Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: County of Devon.
NUTS code UKK4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Devon County Council is seeking expressions of interest from parties who are interested in providing a county wide Outreach Library Service. The provider will work in collaboration with Devon Libraries to provide a library service to clients who are housebound or live in residential accommodation due to illness, disability or other personal circumstances.
The county wide Outreach Library Service contract will incorporate three separate services presently delivered to :
600 Home Library Service clients (currently delivered by Women’s Royal Voluntary Service (WRVS) volunteers)
775 Talking Books Service clients (currently delivered by Royal National Institute of Blind People (RNIB))
A Residential Homes Service to 300 residential homes (currently delivered directly by Devon Libraries)
The service aims to place the power of reading into the hands of those to support entertainment and mental stimulation. For people who may be isolated in their daily life, the Outreach Library Service is an essential link to the wider world. A shared experience of reading and social contact promotes good health and positive well-being. Access to a wide range of fact and fiction provides a rich imaginative experience much valued by our existing clients.
Approx.400,000 items of stock are delivered annually. These items include Large Print books and Talking Books in CD, MP3, and Playaway formats. The clients mostly request fiction but some non-fiction titles are welcome, particularly illustrated books for residential homes. Formats are changing rapidly and in future Devon Libraries expects to provide e-books and e-audio to an increasing number of people in all settings.
There is an expectation that the take up of the outreach service will, in future, be substantially increased through improved promotion and marketing.
This contract is for the Devon Procurement Partnership as detailed within the Invitation to Tender document.
II.1.6)Common procurement vocabulary (CPV)

92511000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 400 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As set out in the tender document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and set out in the tender available from the address in section I.I.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulations 25 of the Public Contracts Regulations 2006 and set out in the tender available from the address in section I.I.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CP845-13
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.7.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

31.7.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

See II.I.5.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (Information about contract award procedures and the application of standstill period prior to contract award) and Regulation 47 (Enforcement of Obligations) of the Public Contracts regulations 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.6.2013