Outsourced Mechanical and Electrical Maintenance

Outsourced Mechanical and Electrical Maintenance

The BBSRC and MRC are seeking to appoint a single contractor to provide Building Services maintenance.

United Kingdom-Swindon: Repair and maintenance services of building installations

2013/S 131-226760

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Star House
For the attention of: Adam Davis
SN2 1FF Swindon
Telephone: +44 1793867975
E-mail: adam.davis@ssc.rcuk.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Research
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

North Star House
SN2 1FF Swindon

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Outsourced Mechanical and Electrical Maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The BBSRC and MRC are seeking to appoint a single contractor to provide Building Services maintenance.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

BBSRC are inviting interest in procuring the services of a Mechanical and Electrical Contractor for the Building Services maintenance of their Polaris and North Star House sites in Swindon likely to begin from 1.1.2014.
Polaris House is a 21 500 m2 office complex and accommodates a number of Research Councils and groups. The majority of the building consists of modern, recently refurbished offices, but it also has a restaurant and Conference suite and extensive external grounds which house a workshop, nursery and Multi Storey car park. Approximately 1200 staff are employed on site. At North Star House, we rent 5 floors totalling 6 500 m2 from a landlord, BT plc. The main occupiers in our 5 floors are UK SBS Ltd and the Technology Strategy Board who in total employ approximately 850 staff. Again, these floors are a mix of open plan offices with some Conference rooms. There is a small deli on a lower floor. The M and E maintenance on this site is split between the landlord and its tenants, and the demarcation has been agreed by legal process.

The Research Councils require a professional and competent contractor capable of managing all aspects of planned and reactive mechanical and electrical maintenance and with the ability to undertake substantial project work, if and when required.
MRC – This contract additionally includes the provision of planned preventative maintenance (PPM) and reactive works for a specialist laboratory within the Medical Research Council Prion Unit in West Central London. This specialist laboratory provides research support to the Unit and includes; clean areas, space at containment 3 biosecurity, stores and offices. Plant and equipment include; steam boilers, air handling units, chillers and a Trend BMS that monitors the areas and issues critical alarms. Maintenance of the clean areas and containment 3 areas are critical within specific parameters, including; temperature, humidity, air flow and lighting. Response to failures will require a quick response. Future investment in improving efficiency, including energy efficiency, is being considered and any resulting work would be offered to the PPM contract holder first. The Unit employs a member of staff to support the contract locally, by providing efficient processing of orders and invoices. They also are asked to monitor progress and provide some quality control.
Estimated value excluding VAT:
Range: between 600 000 and 3 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As per RFI and RFQ documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The bid is to be priced in pound sterling. the payment schedule will be notified in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability required.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: To be detailed in the Request for Information Questionnaire. Participating suppliers are also expected to have in place necessary insurances. Expressions of Interest must include the return of a satisfactory RFI which will be supplied.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Request for Information Questionnaire as above.Turnover figures and copies of audited accounts will be requested. Reports from credit bureaux references may be sought in due course.
Minimum level(s) of standards possibly required: Contractors must demonstrate that they have the resources, knowledge and capability to undertake the work employing appropriately skilled staff. They must be able to confirm experience of performing similar projects. Must have a risk assessment process. Must report accidents and incidents under RIDDOR.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.8.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

12.8.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 7.10.2013 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: