Overnight Short Breaks for Children and Young People with Disabilities London

Overnight Short Breaks for Children and Young People with Disabilities London

AfC is inviting the relevant market for a provider who has a strong track record of delivering respite care service. 

United Kingdom-Kingston upon Thames: Health and social work services

2019/S 009-016534

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Achieving For Children
Guildhall 2, High Street
Kingston upon Thames
United Kingdom
Contact person: Varsha Dadlani
Telephone: +44 2085476505
E-mail: Varsha.Dadlani@achievingforchildren.org.uk
NUTS code: UKI63
Internet address(es):Main address: https://www.delta-esourcing.com/

Address of the buyer profile: https://www.delta-esourcing.com/delta/project/buyer

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-KINGSTON-UPON-THAMES:-Health-and-social-work-services./429Y4WBR27
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.delta-esourcing.com/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Overnight Short Breaks for Children and Young People with Disabilities

Reference number: AfC/CS/01/2019

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Achieving for Children (AfC), with Kingston Council, are constructing a new, purpose-built overnight respite facility at the Moor Lane Centre KT9 2AA. This building will be used to provide overnight respite care for children and young people who may have multiple disabilities, complex medical needs and challenging behaviour, and are aged 8 to 17 years. AfC is inviting the relevant market for a provider who has a strong track record of delivering respite care service. The aim of this service is to provide the young people an opportunity to learn, flourish and develop their independent living skills within a safe environment outside their family home and also to provide “time off” for families from the additional demands of caring for child with special educational needs and disabilities.

II.1.5)Estimated total value

Value excluding VAT: 22 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKI63
Main site or place of performance:

Merton, Kingston upon Thames and Sutton.

II.2.4)Description of the procurement:

This Procurement falls under the “Light Touch Regime” Schedule 3 of the Public Contracts Regulations 2015, AfC is looking to establish a long term partnership with a prospective organisation to deliver a high quality standard of respite care to be provided by a team of qualified and experienced staff. The vision is to create a warm family type environment where children and young people are encouraged and supported to have fun, experience new things and develop their daily living skills. With a holistic view of the young person’s needs, to provide a caring, safe and supportive environment based on clear boundaries, structure and always ensuring the child/ young person’s welfare is paramount at all times.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Service delivery / Weighting: 40
Cost criterion – Name: Price / Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 22 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

This contract is for a period of 10 years with further 2 periods of extensions of 3 years plus 2 years subject to meeting the requirements of the service.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The total contract value of 22 000 000 is to allow for neighbouring Local Authorities who may access this contract subject to agreement.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed in the tender pack.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 221-505823

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/02/2019
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 11/02/2019
Local time: 17:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:


To respond to this opportunity, please click here:


GO Reference: GO-201919-PRO-13847225

VI.4)Procedures for review

VI.4.1)Review body

Royal Court of Justice
The Strand, London
United Kingdom
Telephone: +44 20194760000
E-mail: data.access@justice.gsi.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contracts is communicated to tenderers. Applicants and Bidders who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Applicant or Bidder was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Councils to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness,order the Council to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: