Oversight and Surveillance Services for Overseas Ship Tanker Construction

Oversight and Surveillance Services for Overseas Ship Tanker Construction

Contracting of a specialist team to support CSS Build Superintendent in the oversight of the construction of four tankers being built by Daewoo Shipbuilding and Marine Engineering in South Korea to Lloyd’s Register Rules and Regulations for the Classification of Naval Ships.

UK-Bristol: technical inspection and testing services

2012/S 222-366095

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Commercially Supported Shipping, (CSS) DE&S
Ash 2a, #3203, MOD Abbey Wood
Contact point(s): As above
For the attention of: Mr Meirion Edwards
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 1179132762
E-mail: DESShipsComrcl-CSS-2b@mod.uk
Fax: +44 1179136913

Internet address(es):

General address of the contracting authority: www.mod.uk/DefenceInternet/MicroSite/DES/OurTeams/Directors/DirectorShips.htm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Oversight and Surveillance Services for Overseas Ship Tanker Construction.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Technical inspection and testing services. Tanker ships. Contracting of a specialist team to support CSS Build Superintendent in the oversight of the construction of four tankers being built by Daewoo Shipbuilding and Marine Engineering in South Korea to Lloyd’s Register Rules and Regulations for the Classification of Naval Ships. The team’s role will include:
— witnessing inspections and tests, logging defects and non-compliances and reporting and monitoring their rectification,
— witnessing system commissioning and setting-to-work activities, to verify that the function and performance of the system(s) meet the specified requirements,
— ensuring that all required documentation and certification is provided.
Thus ensuring the successful delivery of the vessels and that:
— they are built in accordance with the contract specification and approved design,
— the ships’ structure, equipment, fixtures and fittings are free from defects and is properly installed,
— the ships and their systems are fully operational and meet the performance standards laid down in the build contract.
II.1.6)Common procurement vocabulary (CPV)

71630000, 34512800

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 4 000 000 and 6 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 3.6.2013. Completion 31.3.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The electronic Purchase to Payment (P2P) system will be used as the payment mechanism for any subsequent Contract operating over the Defence Electronic Commerce Service (DECS). Further information on P2P can be found at http://www.d2btrade.com including MOD’s Guidelines for Industry ‘e-procurement using Purchase to Payment’.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr.

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As part of any potential PQQ or ITT response all operators will be required to provide details of:
— contracts relevant to the requirement performed during the past three years,
— the size of their organisation able to fulfil the requirement,
— principal business activities and relevant technical abilities related to the requirement,
— the education, qualifications and experience of their staff responsible for delivering the services applicable to this requirement,
— submit a copy of a valid ISO 9001 certificate from an accredited third party assessor with a scope appropriate to this requirement or explanation as to why they do not have one,
— their quality management system, both internally and externally if part of a consortium or intending to sub-contract any activities,
— examples of their project (including cost and risk) management processes in relation to the scope of this contract,
— measures for ensuring security of information in relation to the requirements of this contract,
— examples of their ability to deliver the contract in compliance with the relevant commercial and military shipping standards,
— examples of their management of staff health and safety while working off-site,
— examples of how they ensure staff safety and security while based off-site,
— examples of how staff are supported while working off-site,
— list and details of countries in which they have previously worked,
— examples of how they manage working in a different culture,
— shipyards that they have previously overseen,
— military organisations with which they have previously worked,
— examples which demonstrate their flexibility and responsiveness with regards to the requirements of this contract,
— identify which aspects (if any) of this contract they intend to sub-contract to include details and examples of how their relationships with customers, shipyards and sub-contractors (if applicable) are managed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CSS/0024
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

12.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.2.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Companies expressing an interest in tendering for this requirement may be required to complete a Pre-Qualification Questionnaire (PQQ), which will be provided to them on 12.12.2012 after an e-mail request to the Contact Point address above.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk. The award of any subsequent contract arising from such requirements is subject to the Public Contract Regulations 2006. GO Reference: GO-20121112-DCB-4380527.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Commercially Supported Shipping, DE&S
Ash2a, #3203, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: DESShipsComrcl-CSS-2b@mod.uk
Telephone: +44 1179132762

Body responsible for mediation procedures

Commercially Supported Shipping, DE&S
Ash2a, #3203, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: DESShipsComrcl-CSS-2b@mod.uk
Telephone: +44 1179132762

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:12.11.2012