Painting Tender London

Painting Tender London

Cyclical Decoration and Pre-Painting Repairs.

UK-London: painting work of buildings

2012/S 33-053085

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Origin Housing Ltd
St Richards House, 110 Eversholt St
Contact point(s): Via Email
For the attention of: Karen Perry
NW1 1BS London
Telephone: +44 2072099205
Fax: +44 2072099223

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Cyclical Decoration & Pre-Painting Repairs.
II.1.2)Type of contract and location of works, place of delivery or of performance

Realisation, by whatever means of work, corresponding to the requirements specified by the successful tenderer

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Origin Housing intends to appoint a contractor to execute its cyclical decoration programme and carry out any associated pre-painting repairs. The works will comprise re-decoration of external elevations to houses and purpose-built blocks of flats not exceeding six storeys high, communal stairs, lobbies and passages, office accommodation, internal communal and circulation areas to care homes and sheltered housing schemes and individual houses, flats, studios and rooms in North and North-West London and Hertfordshire. The contract is to be for 2 years with the option to extend for a further 2 years and will be procured under the terms of the NEC3 Term Service Contract.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All payments will be made via BACS transfer upon receipt of an approved invoice. Fixed charges may be paid via Direct Debit upon agreement.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All applicants submitting a compliant PQQ will be subject to a Dunn and Bradstreet financial check.
Minimum level(s) of standards possibly required: All applicants must reach the required standard to pas the check, which is a Minimum Risk of Business Failiure.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The applicants must be able to provide painting and decorating services that satisfy the quality standards set by Origin Housing Ltd. They must be members.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: The PQQ evaluation process is in three parts: Compliance, Financial, Ability to provide service.
All submitted PQQs will be checked to make sure they comply with the law and the instructions within the PQQ. The second part is the financial check as mentioned in section III.2.2. The final section is checking they can provide the services required by scoring their submission. All excluded parties will be notified in writing. Once this process is completed all remianing applicants will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 40

2. Price. Weighting 35

3. Health & safety/security. Weighting 15

4. Site visits. Weighting 5

5. Presentations. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.3.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 23.5.2012

Origin Housing Ltd.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: As instructed by our Standing Orders, present will be the Company Secretary, Director of Housing or Finance and the Senior Surveyor responsible for this tender.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The date in section IV.3.5 is only an estimated date. Full details will be contained within the tender documents.
The date in section IV.3.8 is only an estimated date and is subject to change.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Origin Housing Ltd
St Richards House, 110 Eversholt St
NW1 1BS London
Telephone: +44 2072099205
Fax: +44 2072099223

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Origin Housing will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.2.2012