Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Helm Housing Association
Helm House 38-52 Lisburn Road
Contact point(s): Property Services
For the attention of: George Downey
BT9 6AA Belfast
Telephone: +44 2890320485
Fax: +44 2890330402
General address of the contracting authority: http://helmhousing.org
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: Helm Housing Association
Contact point(s): Property Services
For the attention of: George Downey
Internet address: http://www.helmhousing.org/tenders/index.php?nav=tender
I.2)Type of the contracting authority
Body governed by public law
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Appointment of Contractor for Planned and Cyclical Maintenance 2012.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
NUTS code UKN
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Helm Housing wish to appoint an experienced and competent Contractor to carry out planned & cyclical maintenance works to 1200 properties in Northern Ireland. All dwellings will be occupied during the course of the works. The dwellings comprise a mixture of 2 and 3 storey general needs houses and general needs and Category 1 blocks of apartments up to 5 storey’s high.
The works will include cyclical repairs (including window servicing) to all external elements and common and landlord internal elements together with full redecoration externally and redecoration of all common and landlord areas internally. 300 dwellings will have electrical testing carried out. All dwellings more than 10 years old are to have a full periodic test carried out and essential works highlighted in the report are to be undertaken. Further works will include replacement of kitchens to 150 dwellings; replacement of windows to 50 dwellings; Sanitary ware replacement to 250 dwellings; replacement communal flooring to 3 scheme sites and upgrade of oil central heating (domestic) to gas to 30 dwellings. A provisional sum of approximately £3,000 has been included for labelling, encapsulation and/or the removal of asbestos based materials identified from recent completion of Asbestos surveys.
The Contract Period is anticipated to be of twelve months duration.
II.1.6)Common procurement vocabulary (CPV)
45442180, 45442110, 45453000, 45452000, 45432100, 45311000, 45210000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 750 000,00 and 2 000 000,00 GBP
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 29.10.2012. Completion 25.10.2013
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Contracting Authority reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to secure proper contractural performance.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details will be set out in the contract documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Subject to the status and involvement of the parties the contract authority may require parties to commit to joint and several liability in respect of the contract. Alternatively the Contracting Authority may expect the lead operator to take total responsibility or to require a consortium to form a legal entity before entering into the contract. The Contracting Authority may require parent company guarantees and/or performance bonds as applicable to be entered into by involved economic operators.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details will be set out in the contract documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Conditions for participation in the completion are set out in detail in the information memorandum and Pre-Qualification Questionnaire and which are available from the email address in Section 1.1.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The information and documentation required is set out in the PQQ which can be obtained from the Contracting Authority’s address in section 1.1. The Contracting Authority need not consider any request to participate unless it is accompanied by the completed PQQ.
Minimum level(s) of standards possibly required: The information and documentation required is set out in the Pre-Qualification Questionnaire and information Memorandum and available from the contract point referred to above. In particular and without prejudice to the generality of the foregoing, the following minimum average annual turnover is required for each of the last three financial years: £1,000,000 GBP.
Information and formalities necessary for evaluating if the requirements are met:
The information and documentation required is set out in the Pre-Qualification Questionnaire and Information Memorandum and available from the contact point above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 8: and maximum number 9
Objective criteria for choosing the limited number of candidates: Number of operators invited to tender will include 8 number plus any ties.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 6.8.2012 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
6.8.2012 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
The cost of responding to the Pre-Qualification Questionnaire and any subsequent Invitation to Tender and participation in the procurement process generally will be borne solely by each economic operator participating. An In formation Memorandum and Pre-Qualification Questionnaire is available from the contact point referred to in Section 1 above.
Economic operators should note that the Contracting Authorities reserve the right to cancel this procurement process at any stage and not to award and contract. If the Contracting Authorities decide to enter into a contract with the successful participant this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to the contract award is at the sole risk of risk of the economic operator participating in this procurement process.
All discussion and correspondence will be deemed strictly ‘subject to contract’ until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of the parties.
VI.4.3)Service from which information about the lodging of appeals may be obtained