Park Cleaning and Grounds Maintenance Services Hampshire

To provide cleaning, care-taking and grounds maintenance services to Longwood and Maplin Park. This will include the cleaning of the on-site housing office and resource centre at Longwood Park.

United Kingdom-Eastleigh: Building-cleaning services

2014/S 221-390842

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Radian Group
Collins House, Bishopstoke Road
For the attention of: Steffanie Dagg
SO50 6AD Eastleigh
UNITED KINGDOM
E-mail: sdagg@cel.co.uk

Internet address(es):

General address of the contracting authority: www.radian.co.uk

Further information can be obtained from: Radian Group
Collins House, Bishopstoke Road
For the attention of: Steffanie Dagg
SO50 6AD Eastleigh
UNITED KINGDOM
E-mail: sdagg@cel.co.uk
Internet address: www.radian.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Radian Group
Collins House, Bishopstoke Road
For the attention of: Steffanie Dagg
SO50 6AD Eastleigh
UNITED KINGDOM
E-mail: sdagg@cel.co.uk
Internet address: www.radian.co.uk

Tenders or requests to participate must be sent to: Radian Group
Collins House, Bishopstoke Road
For the attention of: Steffanie Dagg
SO50 6AD Eastleigh
UNITED KINGDOM
E-mail: sdagg@cel.co.uk
Internet address: www.radian.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Longwood and Maplin Park Cleaning, Caretaking and Grounds Maintenance Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Overview: To provide cleaning, care-taking and grounds maintenance services to Longwood and Maplin Park. This will include the cleaning of the on-site housing office and resource centre at Longwood Park.
Scope:
Cleaning and care-taking
— The cleaning of the internal communal areas of housing blocks;
— Ensuring that the external communal areas around housing blocks and on housing estates are kept clean and litter and detritus free;
— Ancillary cleaning and care-taking duties;
— The removal fly tipping this includes items such as black bags, refuse sacks, small pieces of furniture from inside and around residential blocks and from all areas around estates;
Grounds Maintenance
— The cutting and maintenance of grassed areas;
— The maintenance of shrubs, hedges, roses and bushes;
— Weed control of all hard and soft areas;
— Ancillary grounds maintenance duties;
— Tree works including compiling annual and routine maintenance of tree.
Office and Resource Centre
— The cleaning of office and resource centre;
— The cleaning of telephones and other electronic equipment;
— The cleaning of kitchen appliances such as the fridge, freezer and microwave;
— The cleaning of toilets and other facilities.

II.1.6)Common procurement vocabulary (CPV)

90911200, 90900000, 90918000, 77314000, 90916000, 90919200, 90610000, 98341140, 90911000, 90640000, 90914000, 90911100, 90910000,90611000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 300 000 and 450 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will last for 4 years with the option of 2 individual 1 year extensions. Maximum contract length will be 4 years. The contract values provided relate to the full 4 year term of the contract.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Starting 1.4.2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority”s requirements will be set out in the tender documents. A parent company guarantee or performance bond may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Contracting Authority”s requirements will be set out in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Should a group of contractors submit an acceptable offer, it will be necessary to provide an undertaking that each company will be jointly and severally liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contracting Authority’s requirements will be set out in the tender documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Contracting Authority’s requirements will be set out in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Contracting Authority’s requirements will be set out in the tender documents.
Minimum level(s) of standards possibly required: The Contracting Authority’s requirements will be set out in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Contracting Authority’s requirements will be set out in the tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

P/ALL D 4

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.12.2014

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Place:

Though In-Tend.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Radian will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.11.2014