Parking management services Gloucestershire County Council

Parking management services Gloucestershire County Council

The Lead Authority currently has no in-house or contracted out service for the enforcement and administration of on and off-street parking in the County. The Lead Authority therefore wishes to procure the provision of these services from the successful Tenderer.

UK-Gloucester: parking services

2012/S 183-301087

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Gloucestershire County Council
Commissioning Team Gloucestershire County Council Shire Hall Westgate Street
For the attention of: Mr Jim Daniels
GL1 2TH Gloucester
UNITED KINGDOM
Telephone: +44 1452425610
E-mail: jim.daniels@gloucestershire.gov.uk

Internet address(es):

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Further information can be obtained from: Supplying the Southwest
www.supplyingthesouthwest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Supplying the Southwest
www.supplyingthesouthwest.org.uk

Tenders or requests to participate must be sent to: Supplying the southwest
www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Parking management services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Gloucestershire.
NUTS code UKK13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 120 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Gloucestershire County Council (“the Lead Authority”) invites tenders for the provision of parking enforcement services in the County, (the “Services”) as set out in more detail in the tender documents. The main Services shall include the provision of on street parking enforcement and the provision of capital items relating to the enforcement.
The Lead Authority currently has no in-house or contracted out service for the enforcement and administration of on and off-street parking in the County. The Lead Authority therefore wishes to procure the provision of these services from the successful Tenderer. Other tasks such as IT services, cashless parking and contract management will be carried out by the Lead Authority under separate agreements.
The District Councils in Gloucestershire have their own services for off-street parking enforcement. The intention is to allow certain District Councils (“Clients”) to contract directly with the successful Tenderer, for the provision of an off-street parking enforcement service, through a framework agreement if they wish. However, no guarantee can be given as regards the timing or the extent of the take-up of this provision.
By contracting separately for their off-street enforcement, PCNs and all supporting files and documents will have to be uniquely identified to the relevant Council, which could be the Lead Authority or one of the District Councils. The Contractor will be required to send the documents and information relating to any PCN to the correct Client or the centralised service as agreed with each District Council.
It is fundamental to the success of this Contract that Tenderers recognise, and show that they understand, the nature of parking provision and enforcement; and, that as a result they recognise the need for absolute clarity of responsibility and the need to provide a seamless service to the public.
Services can be “called off” through the framework agreement throughout the term of the Framework Agreement which will be a maximum of four (4) years. Prior to the commencement of service delivery to any Client under the Framework Agreement, the Contractor shall engage in certain preparatory actions including but not limited to trials of the Contractor’s IT System and shall provide other pre-enforcement services where required. The Lead Authority anticipates that the provision of the Services should be able to commence operationally in April 2013.
Tenderers should note that the Lead Authority is unable to offer any office or other accommodation in relation to the provision of the Services.
II.1.6)Common procurement vocabulary (CPV)

63712400, 98351100, 98351000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See tender pack.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender pack.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See tender pack.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See tender pack.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender pack.
Minimum level(s) of standards possibly required: See tender pack.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender pack.
Minimum level(s) of standards possibly required:
See tender pack.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.9.2012 – 19:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

29.10.2012 – 08:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 30.10.2012 – 08:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised representatives of Gloucestershire County Council. Tender submissions are to be made electronically using www.supplyingthesouthwest.org.uk.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Claire Smart
Gloucestershire County Council Westgate Street
GL1 2TG Gloucester
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.9.2012