Parking Meters London
The Royal Borough of Kensington and Chelsea.
UK-London: parking meters
2012/S 45-073923
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
The Royal Borough of Kensington and Chelsea
Parking Annex, 37 Pembroke Road
Contact point(s): Parking Tenders
W8 6LZ London
UNITED KINGDOM
E-mail: Parking.tender@rbkc.gov.uk
Internet address(es):
General address of the contracting authority: http://www.rbkc.gov.uk
Address of the buyer profile: http://www.rbkc.gov.uk/Businesszone/procurement/procurement_electronic.asp
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
London Borough of Hammersmith and Fulham
Town Hall
London
UNITED KINGDOM
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
UK-London: parking pay and display machine maintenance services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
NUTS code UKI11
Service category No 1: Maintenance and repair services
NUTS code UKI11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Parking meters. Repair and maintenance services of electrical machinery, apparatus and associated equipment. Maintenance and repair, including provision of parts, for approximately 1 100 metric pay and display parking machines owned by the London Borough of Hammersmith and Fulham, repair and maintenance services of electrical machinery, apparatus and associated equipment; parking meters. Maintenance and repair, including provision of parts, for approximately 775 metric pay and display parking machines owned by the Royal Borough of Kensington and Chelsea, repair and maintenance services of electrical machinery, apparatus and associated equipment; parking meters. The authorities may reduce levels of pay and display machines (and therefore maintenance requirements) should they opt for alternative arrangements (e.g. “cashless parking”) during the contract period.
II.1.6)Common procurement vocabulary (CPV)
38730000, 50532000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Contract term will be for an initial period of 3 years with options in favour of the Councils to extend the contract for 24 months, and to do so on two occasions. The overall length of contract could therefore be up to 7 years. The annual estimated value of the current contract is approximately 750 000 GBP.
The authorities may reduce levels of pay and display machines (and therefore maintenance requirements) should they opt for alternative arrangements (e.g. “cashless parking”) during the contract period.
Estimated value excluding VAT: 750 000 GBP
The authorities may reduce levels of pay and display machines (and therefore maintenance requirements) should they opt for alternative arrangements (e.g. “cashless parking”) during the contract period.
Estimated value excluding VAT: 750 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The Contract term will be for an initial period of 3 years with options in favour of the Councils to extend the contract for 24 months, and to do so on 2 occasions. The overall length of contract could therefore be up to 7 years.
Description of these options: The Contract term will be for an initial period of 3 years with options in favour of the Councils to extend the contract for 24 months, and to do so on 2 occasions. The overall length of contract could therefore be up to 7 years.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A performance bond and or parent company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details will be provided to those organisations invited to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
The information used to decide whether an organization will be selected to tender will be contained in the answers given by organizations to a questionnaire available from the person and address detailed in I.1 above.
Minimum level(s) of standards possibly required minimum pre-qualification criteria, including weightings, will be made available from the person and address detailed in I.1 above to all organizations requesting a questionnaire.
As set out in Article 47 of Directive 2004/18/EC. The Contracting Authority is seeking economic operators who will be required to complete a pre-qualification questionnaire (PQQ), part of which will include information on their economic and financial capacity. See PQQ. The Contracting Authorities will seek external financial references from an independent assessor for all economic operators submitting a PQQ. Minimum financial stability requirements and economic operator’s annual turnover are required. Minimum level(s) of standards possibly required:
(d) The qualifying score should be at least 50 % (average financial risk);
(e) The ratio of annual turnover in respect of the work, goods or services which are of a similar type to the subject matter of this contract opportunity, to the estimated annual value of this opportunity contract should be equal to four (4) or more.
Failure to satisfy these requirements may result in the application being unsuccessful.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
The information used to decide whether an organization will be selected to tender will be contained in the answers given by organizations to a questionnaire available from the person and address detailed in I.1 above.
Minimum level(s) of standards possibly required minimum pre-qualification criteria, including weightings, will be made available from the person and address detailed in I.1 above to all organizations requesting a questionnaire.
As set out in Article 47 of Directive 2004/18/EC. The Contracting Authority is seeking economic operators who will be required to complete a pre-qualification questionnaire (PQQ), part of which will include information on their economic and financial capacity. See PQQ. The Contracting Authorities will seek external financial references from an independent assessor for all economic operators submitting a PQQ. Minimum financial stability requirements and economic operator’s annual turnover are required. Minimum level(s) of standards possibly required:
(d) The qualifying score should be at least 50 % (average financial risk);
(e) The ratio of annual turnover in respect of the work, goods or services which are of a similar type to the subject matter of this contract opportunity, to the estimated annual value of this opportunity contract should be equal to four (4) or more.
Failure to satisfy these requirements may result in the application being unsuccessful.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(b) A list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— Where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
— Where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) With regard to the products to be supplied:
(I) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests;
(II) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
Minimum pre-qualification criteria, including weightings, will be made available by contacting the Councils at the e-mail address detailed in I.1 above, to all organisations requesting a pre-qualification questionnaire (PQQ) and supporting materials.
(b) A list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— Where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
— Where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) With regard to the products to be supplied:
(I) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests;
(II) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
Minimum pre-qualification criteria, including weightings, will be made available by contacting the Councils at the e-mail address detailed in I.1 above, to all organisations requesting a pre-qualification questionnaire (PQQ) and supporting materials.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 1: and maximum number 5
Objective criteria for choosing the limited number of candidates: Up to 5 (should minimum requirements be meet).
Objective evaluation criteria will be set out in full in the pre-qualification questionnaire (PQQ) and supporting materials.
Objective criteria for choosing the limited number of candidates: Up to 5 (should minimum requirements be meet).
Objective evaluation criteria will be set out in full in the pre-qualification questionnaire (PQQ) and supporting materials.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 12.4.2012 – 12:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
13.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
GO Reference: GO-201231-PRO-3750373.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will incorporate a standstill period of at least 10 days following electronic or facsimile notification of award of a contract to tenderers in accordance with regulation 32A of the Public Contract (Amendment) Regulations 2009 (The Regulations). The Regulations also provide time limits and remedies for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules. The general time limits for redress require proceedings to be started promptly and not more than 3 months from the date when grounds for taking proceedings arose. The special time limits for a declaration of contract ineffectiveness are 30 days from notification of the aggrieved tenderer that the contract has been concluded or if later was informed of a summary of the relevant reasons for the award of contract. In all cases action must be taken in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:1.3.2012