Parking Services Tender

Mobile telephone parking payment solution (with an option for a cash payment alternative).

London: parking services

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Lambeth
3rd Floor, Olive Morris House, Brixton Hill
For the attention of: Selina Eaton
SW2 1RL London
UNITED KINGDOM
Telephone: +44 2079261020
E-mail: Seaton@Lambeth.gov.uk

Internet address(es):

General address of the contracting authority: http://www.lambeth.gov.uk

Address of the buyer profile: http://lblambeth.eu-supply.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Mobile telephone parking payment solution (with an option for a cash payment alternative).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 20: Supporting and auxiliary transport services
Main site or location of works, place of delivery or of performance: London, Brighton.
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0 and 30 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

The London Borough of Lambeth invites expressions of interest from suitably qualified companies for:
a) The set up, implementation, operation and support of a mobile telephone parking payment solution, to include an online parking solution and other innovative application solutions; and
b) The delivery, support and management of a cash payment option available via local retailers/outlets, for members of the public wishing to pay for parking spaces. The service provider will be required to ensure customers can set up a parking session in a variety of ways to include payment by SMS, touchtone, mobile web etc. A web site service and call centre operation will be required to support the service and the service provider must ensure their system integrates, if required, with the current parking systems used by each contracting organisation. The service provider is required to allocate unique pay by phone location references to all parking bays and to supply and install signage about the system in all relevant locations. The system proposed must allow for expansion for future variations which may incorporate other areas of the contracting organisations’ service provision i.e. permit payments, suspensions, penalty charge notices and other non parking related payments etc. This will be for a framework agreement which may be called off by other public sector bodies: Brighton and Hove City Council, Wesminster City Council, City of London Corporation and Transport for London. It is envisaged the framework agreement will commence from June/July 2012 for 3 years with an option to extend for a further 1 year. One contractor will be appointed.

II.1.6)Common procurement vocabulary (CPV)

63712400, 66172000, 72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The agreement will be set up as a 3 year agreement with an option to extend for a further 1 year period. The duration provided in Section II.1.4) includes the potential extension period.
Bidders should note that a framework agreement does not guarantee any volume or value of work to a service provider and the values provided in Section II.1.4) are purely indicative, estimated, and dependent upon the take up of the framework agreement by all the organisations named in this notice. The upper value of the range provided is the estimated value of all the named organisations calling off 4 year contracts (although this cannot be accurately assessed or guaranteed).
Bidders should note that all organisations named in this notice reserve the right to determine whether to enter into contracts via call-offs under this agreement at any time during the duration of the framework, or pursuant to another arrangement.

II.2.2)Information about options

Options: yes
Description of these options: Option to extend the 3 year framework agreement for a further 1 year period.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A performance bond/and or a parent company guarantee may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

These will be contained in the invitation to tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The organisation reserves the right to require bidders to take a legal form which can contract under English Law or to require that one party undertake primary liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The supplier will be required as a condition of contract to comply with the ‘Code of Practice for the Elimination of Racial Discrimination and the Promotion of Equality of Opportunity in Employment’ issued by the (United Kingdom) Commission for Racial Equality. The Code is available from Central Books Ltd, 99 Wallis Road, London E9 5LN, UNITED KINGDOM, tel: +44 2089864854.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders are required to complete a pre-qualification business questionnaire which the organisation will use to evaluate bidder’s economic and financial standing, technical capacity and ability to ensure they meet the minimum requirements. This will include the taking up of suitable references. The questionnaire is available from http://lblambeth.eu-supply.com.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulations 24 of the Public Contracts Regulations 2006 and as set out in the organisation’s pre-qualification business questionnaire.
The supplier will be required at the commencement date of the contract to have adequate levels of relevant insurance cover in respect of all risks arising out of the suppliers performance of its obligations under any contract.
Minimum level(s) of standards possibly required: As set out in the pre-qualification business questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Article 48 to 50 of Directive 2004/18/EC and Regulations 25 of the Public Contracts Regulations 2006 and as set out in the contracting organisation’s pre-qualification business questionnaire.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification business questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: As set out in the pre-qualification questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.1.2012 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.2.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://lblambeth.eu-supply.com.

The pre-qualification business questionnaire will be evaluated according to the guidance provided in the questionnaire. A maximum of 6 suitably qualified organisations will be selected according to the scores awarded to the questionnaires and these orgnanisations will then be invited to tender.
The organisation confirms that this requirement is a part B service and is therefore outside of the full Public Contract Regulations. This is however a voluntary notice in keeping with the spirit of the Public Procurement Regulations and accordingly the organisation shall not be restricted to those Regulations which are exclusively applicable to part A services.
Lambeth Council reserves the right not to award a contract or to award part of a contract only. There will be no reimbursements of bid costs.
Any Contract or agreement resulting from the tender will be entered into under English Law.
Lambeth Council reserves the right to terminate the procurement process (or part of it) or to change the basis of the procurement at any time.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Proceedings may not be brought unless the economic operator bringing the proceedings has informed the contracting authority of the breach or apprehended breach of the duty of owed to it by the contracting authority and its intention to bring proceedings and these proceedings are brought promptly and in any event within 3 months from the date when grounds for the bringing of the proceedings first arise unless the court considers there is good reason for extending the period within which proceedings can be brought.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.12.2011