Parking Software Tender

Parking system (back office) replacement. Portsmouth City Council. UK-Portsmouth: industry specific software package

2012/S 66-107656

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Portsmouth City Council
Procurement Service, Floor 5 Core 1, Civic Office, Guildhall Square
For the attention of: Procurement Service
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: procurement@portsmouthcc.gov.uk
Fax: +44 2392834996

Internet address(es):

General address of the contracting authority: http://www.portsmouth.gov.uk/procurement/index.html

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Parking system (back office) replacement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKJ31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Portsmouth City Council (PCC) is seeking tenders for a replacement back office parking system.
— In addition to core back office functionality it will need to provide mobile technology for parking enforcement officers,
— Support for automatic number plate recognition (ANR),
— Core functionality to potentially support clean city requirements,
— Abandoned vehicle handling,
— Integration with in house systems.
It is anticipated that the contract will be implemented by 3.12.2012 and will run for three years with an option to extend by up to a further four years to a maximum term of 7 years.

II.1.6)Common procurement vocabulary (CPV)

48100000, 48600000, 48000000, 48210000, 32581000, 32510000, 32260000, 32270000, 72100000, 72220000, 72224100, 72224200, 72225000, 72226000, 72227000, 72250000, 72251000, 72253000, 72253100, 72253200, 72263000, 72265000, 72266000, 72267000, 72268000, 72320000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Scope of works proposed.
— Supply and installation of hardware and software,
— Maintenance of hardware and software,
— Data migration services,
— Services to implement and train council staff.
Major elements/requirements.
— Supply and installation of all software and hardware to meet the Council’s requirements,
— Configuration of software to meet PCC’s needs,
— Migration of data from existing system,
— Training to maintain and operate system.
Skills to be demonstrated by Contractors.
— Hardware and software skills to successfully implement an agreed solution,
— Support skills,
— Data migration,
— Working with and in a local government environment.
Information technology.
Proposed solutions should ideally fit with the Council’s existing infrastructure. If there is a need for the Council to amend its infrastructure then any such cost will be estimated and added to the overall cost of the tender for comparison against other submissions.
Estimated value excluding VAT: 415 000,00 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 3.12.2012. Completion 2.12.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As specified within the tender documents which can be accessed at the following Internet address: https://in-tendhost.co.uk/portsmouthcc/.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As specified within the tender documents which can be accessed at the following Internet address: https://in-tendhost.co.uk/portsmouthcc/.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As specified within the tender documents which can be accessed at the following Internet address: https://in-tendhost.co.uk/portsmouthcc/.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As specified within the tender documents which can be accessed at the following Internet address: https://in-tendhost.co.uk/portsmouthcc/.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As specified within the tender documents which can be accessed at the following Internet address: https://in-tendhost.co.uk/portsmouthcc/.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As specified within the tender documents which can be accessed at the following Internet address: https://in-tendhost.co.uk/portsmouthcc/.

Minimum level(s) of standards possibly required:
As specified within the tender documents which can be accessed at the following Internet address: https://in-tendhost.co.uk/portsmouthcc/.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 60

2. Cost. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IS/ITS500/0158/12/T

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.5.2012 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.5.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: April 2019.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:30.3.2012