Parking Tender Virtual Permits

UK-Gloucester: IT services: consulting, software development, Internet and support

Provision of virtual permits and pay by phone system

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Gloucestershire County Council
Shire Hall
Contact point(s): Integrated Transport Unit, Environment Directorate
For the attention of: Mr Harry Hill
GL1 2TH Gloucester
UNITED KINGDOM
Telephone: +44 1452425610
E-mail: harry.hill@gloucestershire.gov.uk

Internet address(es):

General address of the contracting authority: www.gloucestershire.gov.uk/parking

Further information can be obtained from: Supplying the South West
www.supplyingthesouthwest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Suppying the South West
www.supplyingthesouthwest.org.uk

Tenders or requests to participate must be sent to: Supplying the South West
www.supplyingthesouthwest.org.uk

 

I.2)Type of the contracting authority

Regional or local authority

 

I.3)Main activity

General public services

 

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of virtual permits and pay by phone system.

 

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Gloucestershire.
NUTS code UKK13

 

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

 

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

— An online service and a telephone service allowing any member of the public meeting our criteria to purchase a parking permit, voucher or pay and display ticket,
— To issue the above without requiring the use of paper permits,
— To provide real time data suitable for enforcement of permit parking and pay and display restrictions,
— To provide regular reports on permit and pay and display uptake suitable for informed parking (and financial) management.

 

II.1.6)Common procurement vocabulary (CPV)

72000000, 48000000

 

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

 

II.1.8)Lots

This contract is divided into lots: no

 

II.1.9)Information about variants

Variants will be accepted: no

 

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

From 1.4.2012 to 31.3.2017 to provide the Authority with:
— An online service and a telephone service allowing any member of the public meeting our criteria to purchase a parking permit, voucher or pay and display ticket,
— To issue the above without requiring the use of paper permits,
— To provide real time data suitable for enforcement of permit parking and pay and display restrictions,
— To provide regular reports on permit and pay and display uptake suitable for informed parking (and financial) management.
Gloucestershire County Council anticipates the following volume of permit sales for the duration of the contract:
Contract year; Permit numbers; Voucher numbers.
Y1; 5444; 166430.
Y2; 8744; 316430.
Y3; 11544; 438930.
Y4; 14044; 454430.
Y5; 14204; 455230.
We also anticipate a pay by phone uptake of 5 % of pay and display transactions. We currently have a total of 820 000 pay and display transactions per annum, and we expect to see this increase by 100 % during the life of the contract to give a total number of pay by phone transactions of 82 000.
Payments for parking are currently collected for 5 types of transaction;
a. Permits, of various types allowing parking in designated spaces or waiving regulatory controls in designated areas;
b. Vouchers, issued to visitors within permit zones and operating like a permit but for a single calendar day;
c. Tickets, such as pay-and-display tickets allowing parking in a designated space or area for a short stipulated period;
d. Waivers, waiving the requirement to comply with some specific regulations in specified areas and issued to a vehicle by registration number. Waivers are issued on a daily basis only in Gloucestershire;
e. Suspensions, removing restrictions from a specific area of highway for a time limited period to allow works etc.
Payments for parking are currently made to 5 district councils acting on behalf of the County. During the period of this contract enforcement operations both within districts and across the County are due to be reviewed we do not anticipate that any changes will impact on the provision of this service.
A virtual permit, voucher or ticket may be obtained by any of the methods provided by the Council through a service provider. This may include on-line applications, application by telephone or a personal visit to a District Office manned by district council staff with access to the online system. Other methods may be developed as technological advances allow.
Estimated value excluding VAT:
Range: between 650 000 and 850 000 GBP

 

II.2.2)Information about options

Options: no

 

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

 

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

 

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the Court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the Court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Within documentation.

 

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Within documentation.
Minimum level(s) of standards possibly required: Within documentation.

 

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Within documentation.
Minimum level(s) of standards possibly required:
Within documentation.

 

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

 

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

 

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Within documentation.

 

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no

 

IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

 

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.12.2011 – 23:00
Payable documents: no

 

IV.3.4)Time limit for receipt of tenders or requests to participate

2.1.2012 – 12:00

 

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.1.2012

 

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

 

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Date: 22.2.2012 – 23:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised representatives of Gloucestershire County Council. Tender submissions are to be made electronically using www.supplyingthesouthwest.org.uk.

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

 

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

 

VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Claire Smart
Shire Hall, Westgate Street
GL1 2TG Gloucester
UNITED KINGDOM

 

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.11.2011