Parliamentary Health and Safety Consultancy Services

Parliamentary Health and Safety Consultancy Services

The Contractor Host role requires relatively close supervision of the Principle Contractor’s arrangements for managing construction operations from an H&S point of view, as well as a close understanding of the Parliamentary Estate and its stakeholders.

United Kingdom-London: Health and safety consultancy services

2015/S 110-200164

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
7 Millbank
Contact point(s):
For the attention of: Business Support Team
SW1P 3JA London
Telephone: +44 2072191600
Fax: +44 2072191600

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Parliament UK
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

MTC1008 – Contractor Host.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services

NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Parliamentary Estate.
The Parliamentary estate currently comprises 15 buildings, the majority of which are grade 1 and grade 2 listed, with a floor space in excess of 200 000 msq. Accommodation includes offices, committee rooms, catering facilities, plant rooms, workshops, a gymnasium, underground parking and residences. The Estate includes iconic buildings such as the Palace of Westminster.
The Parliamentary Estates Directorate (PED) employs program managers, project managers, conservation architects, space planners, building services engineers, fire safety managers, fire officers, building surveyors, estates managers, archivists, collections managers, facilities managers and BIM technicians. There are currently a number of live projects ranging from multiple small projects to some larger scale ones. .
Many complex projects are delivered in occupied areas requiring careful management in relation to the overriding priority to minimize impact on the operations of each House and the need to maintain security and health and safety.
Two very large programs are currently at an early stage. These are the Restoration and Renewal (R&R) project, which will see the complete refurbishment of the Palace of Westminster and the Northern Estate Programme which will refurbish most of the northern part of the Estate.
PED is responsible for managing a number of events throughout the year that involve construction related activities, including State Opening of Parliament, arrangements for the Lying in State of the Monarch and smaller events in Westminster Hall. These, along with works associated with filming, will now come under the CDM regulations following the changes coming into effect in April 2015.
Construction Safety Management.
PED has responsibility for compliance with CDM regulations across the estate. Parliament’s H&S Policy Supplement 4, Control of Contractors, sets out measures for controlling the work of contractors to maintain a safe working environment. The Policy Supplement defines the role of the Contractor Host.
The Contractor Host role requires relatively close supervision of the Principle Contractor’s arrangements for managing construction operations from an H&S point of view, as well as a close understanding of the Parliamentary Estate and its stakeholders. To be most effective, the role will need to be delivered through a continuous presence on site so that the provider is in close proximity to the construction area and its stakeholders. Anyone acting in this role will need to have the authority of the client to make tough decisions, such as potentially stopping work on occasions, which may have significant repercussions on the progress of projects.
Additionally, CDM legislation will change significantly in April this year. Principally this will involve the CDM Co-ordinator role falling away. Therefore, it will be desirable for Contractor Host arrangements to include additional services to address any gaps arising from the new CDM arrangements, particularly in the early period, together with any other ‘ad hoc’ H&S services required by PED.
The objective is to put arrangements in place that will:
— allow PED to comply with the full requirements of the H&S Policy Supplement 4, Control of Contractors;
— ensure compliance with the revised CDM regulations during the industry settling in period without degradation of standards;
— provide access to non-project related specialist H&S services following expiry of existing CDMC contracts.
The scope of work to be covered by the new arrangements will include:
— The duties of the Contractor Host in relation to ensuring contractors have taken appropriate measures for safe working on their sites and ensuring that appropriate measures are in place in relation to site segregation, access and egress. The services will apply to capital projects;
— The duties of the Client Advisor (CDM), enabling PED as the Client to discharge its duties under CDM 2015 and providing that our duty holders are performing their duties satisfactorily. These duties are primarily in relation to the mitigation of design risks and appropriate planning of the works phase;
— Additional construction related H&S services falling outside the above categories. These will include for instance, ad hoc specialist advice and incident reports. These may or may not be project related.
Between 750 000 GBP and 2 000 000 GBP over the duration of the contract.
1 year with the potential of an extension of up to 3 further years in yearly increments.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 750 000 and 2 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants are required to complete a pre-qualification questionnaire. This may be obtained from the following website as described at III.2.3 and must be completed and returned by the deadline given at IV.3.4 below. The pre-qualification questionnaire shall include, but not be limited to, the matters detailed under clauses III.2.2 and III.2.3 below.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As stated in the documentation.
Economic and financial capacity — means of proof required. As stated in the documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Pre-Qualification Questionnaire will be accessible at the following website To be able to access these documents you will need to select the above quoted tender in the current tenders list, click on the view tender details and express interest by clicking on the button provided. Afterwards, you will need to register your company details, thereafter you will be issued with a username and password. If you have already registered with In-Tend previously, please follow the link shown, this will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and have forgotten your username and password, please click on the forgotten password link on the In-Tend homepage. Please keep this username and password secure, and do not pass it to any third parties. If you are experiencing problems, then please contact the In-Tend helpdesk via email: or call +44 (0) 844 272 8810 for further assistance. Please ensure that you allow yourself plenty of time when responding to this invitation to tender prior to the closing date as in in IV.3.4. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application like WinZip or WinRar.Minimum level(s) of standards possibly required:
As stated in the PQQ.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.7.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contract will be considered as a contract made in accordance with the law of England and Wales and subject to the jurisdiction of the courts of England and Wales. The House of Lords and the House of Commons are Public Authorities within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act. The Employer does not bind himself to accept the lowest, or any, tender submitted. Short-listed tenderers will be subject to further evaluation which may include tender presentation.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons
7 Millbank
SW1P 3JA London
Telephone: +44 2072191600

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: