PAS Planning Framework for Improvement and Development Agency for Local Government

London: architectural, engineering and planning services

London: architectural, engineering and planning services.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Local Government Improvement and Development which is the trading name of the Improvement and Development Agency for Local Government
Local Government House, Smith Square
For the attention of: Eddie Torto
SW1P 3HZ London
UNITED KINGDOM
Telephone: +44 72966143
E-mail: tenders@lga.gov.uk
Fax: +44 72966850

Internet address(es):

General address of the contracting authority: http://www.local.gov.uk

Further information can be obtained from: Local Government Improvement and Development (is the business name of the Improvement and Development Agency)
LGID
Layden House, 76-86 Turnmill Street
For the attention of: Eddie Torto
EC1M 5LG London
UNITED KINGDOM
Telephone: +44 72966143
E-mail: tenders@lga.gov.uk
Fax: +44 72966850

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Local Government Improvement and Development which is the trading name of the Improvement and Development Agency for Local Government
LGID
Layden House, 76 – 86 Turnmill Street
For the attention of: Eddie Torto
EC1M 5LG London
UNITED KINGDOM
Telephone: +44 72966143
E-mail: tenders@lga.gov.uk
Fax: +44 72966850

Tenders or requests to participate must be sent to: Local Government Improvement and Development which is the trading name of the Improvement and Development Agency for Local Government
LGID
Layden House, 76 – 86 Turnmill Street
For the attention of: Eddie Torto
EC1M 5LG London
UNITED KINGDOM
Telephone: +44 72966143
E-mail: tenders@lga.gov.uk
Fax: +44 72966850

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The Local Government Group and all the organisations and public bodies that it represents
Local Government House, Smith Square
SW1P 3HZ London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

PAS Planning Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: England.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 30
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 5 000 000,00 and 8 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

This PQQ is for a framework of suppliers to be used primarily in the delivery of the Planning Advisory Service (PAS) programme. Many suppliers will be planning specialists, but related skills as well as more general consultants will be required. Although planning knowledge is not always required, an understanding of local government is.
The Planning Advisory Service is a programme funded by the Department of Communities and Local Government. It helps councils understand and respond to the reform of England’s planning system. It has been part of the Local Government Group since 2004. It is currently funded from April 2011 to March 2015, although this contract term cannot be guaranteed as it is dependent on annual review.
The PAS supplier framework will be made available to other organisations, including other parts of the Local Government Group (such as the Local Government Association) and Councils in England. However, this broader use of the framework is not considered further and this tender will focus specifically on the delivery of the PAS programme.
We require between 30 and 50 suppliers to carry out a range of tasks over the remaining life of this programme. The tasks range from small one-off pieces of work to longer-term projects involving significant resources.
PAS does not charge for its work, and makes all its materials freely available on the web. For this reason, suppliers will not be able to retain any exclusive intellectual property rights on work generated under this contract.

II.1.6)Common procurement vocabulary (CPV)

71240000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 5 000 000,00 and 8 000 000,00 GBP

II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Local Plans

1)Short description

Working with councils to help make their local plans, and support communities with neighbourhood planning*. Scope is any planning authority in England, whatever stage of plan-making they are at. We need prompt turn-around so that work (once agreed between PAS and the authority and allocated to supplier) is delivered and completed quickly. Report backs to the Council and to PAS are part of the work.
This is not doing the plan-making work for councils, but offering help and external perspective to reduce their time, risk and resources taken to do it themselves.
*We do not work directly with parishes or communities.

2)Common procurement vocabulary (CPV)

71240000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 2 000 000,00 and 3 000 000,00 GBP

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Improvement Work with Councils

1)Short description

Working with managers to help improve their services. Managing resources, improving leadership and management skills, evaluation, designing and delivering services, procurement, project management, change management and innovation.
Planning knowledge is not essential. Understanding local government is.

2)Common procurement vocabulary (CPV)

71240000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 300 000,00 and 500 000,00 GBP

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Strategic Planning

1)Short description

Strategic planning in this context involves planning authorities (and others, such as Local Enterprise Partnerships) working together to consider and respond to strategic planning issues over a larger-than-local area.
Our work is focussed on councils, but helping them work together and with their partners to discharge their duty to cooperate and make useful strategic policies.

2)Common procurement vocabulary (CPV)

71240000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 300 000,00 and 500 000,00 GBP

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Managing Growth and Assets

1)Short description

This lot links planning, infrastructure, tariffs and assets.
It includes helping councils set, collect and spend appropriate CIL; understand how to approach viability; respond to the new homes bonus; and plan effectively for infrastructure.
Asset management will involve working with councils to understand their portfolio of land and buildings and using planning to generate options to improve their value and/or stimulate growth. This lot may evolve as Councils gain new powers and responsibilities towards economic development.

2)Common procurement vocabulary (CPV)

71240000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 300 000,00 and 500 000,00 GBP

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Making Good Planning Decisions

1)Short description

Working with planning committees and officers under delegated powers to improve decision-making. This will include incorporating neighbourhood plans and development orders, enforcement, planning performance agreements, management of risk and use of conditions. The audience is both officers and councillors.

2)Common procurement vocabulary (CPV)

71240000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 300 000,00 and 500 000,00 GBP

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Assorted Small Contracts

1)Short description

This lot covers work that does not follow the whole product life cycle. It will contribute specialist skill, knowledge or experience towards the delivery of work within other lots. For example:
Research projects (investigate / interview / analyse / write-up); technical writing and editing; working with community groups (including facilitation and mediation); officer and councillor training (including action learning sets and similar approaches); technical specialisms (planning but also related disciplines like housing, economic development and environment).
Planning skills are a bonus but not necessary to apply within this lot. An understanding of local government is.

2)Common procurement vocabulary (CPV)

71240000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 300 000,00 and 500 000,00 GBP

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to stipulate the provision of performance bonds or a parent company guarantee.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Stipulated in the Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Stipulated in the PQQ and Invitation to Tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: These requirements will be set out in the Invitation to Tender documents where appropriate.

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(6) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulation 2006 and as set out in the PQQ.
Minimum level(s) of standards possibly required: The financial position of potential providers will be assessed as set out in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stipulated in the PQQ.
Minimum level(s) of standards possibly required:
As stipulated in the PQQ.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: We consider that using the accelerated restricted procedure for this procurement meets the fundamental aim of boosting the economy with a quicker distribution of public funds into markets. This consideration is based on the Office of Government Commerce’s (OGC) Procurement Policy Note (PPN) 1/09 which communicated the European Commission’s decision to relax the rules on the use of the accelerated restricted procedure for procurements, and the OGC’s subsequent PPN 01/11 which extended the relaxation of the use of the accelerated restricted procedure to the end of 2011.

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 50: and maximum number 200

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ID 100267

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

30.12.2011 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will operate a standstill period of a minimum of 10 calendar days following its decision to award the contract. Any claim should be made under Regulations 47A to 47P (inclusive) of the Public Contracts Regulations 2006 (as amended).

VI.4.3)Service from which information about the lodging of appeals may be obtained

Local Government Improvement and Development (is the business name of the Improvement and Development Agency)
Layden House 76 86 Turnmill Street
EC1M 5LG London
UNITED KINGDOM
E-mail: tenders@lga.gov.uk
Telephone: +44 72966143
Fax: +44 72966850

VI.5)Date of dispatch of this notice:9.12.2011