Passenger Lift Maintenance and Repair Contract 2017 – 2020

New Gorbals Housing Association
187 Crown Street
Glasgow
G5 9XT
United Kingdom
Telephone: +44 1414293900
E-mail: paul@newgorbalsha.org.uk
NUTS code: UKM34Internet address(es):Main address: www.newgorbalsha.org.uk

The contract is awarded by a central purchasing body

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

Body governed by public law

Housing and community amenities

New Gorbals H.A. Passenger Lift Maintenance & Repair Contract: 1.10.2017 — 30.9.2020.

Reference number: ESP: 3981

Services

The work to be carried out under this Contract consists of Planned Servicing and Reactive Maintenance to passenger lift installations within various residential properties. The properties are located across the Gorbals area of Glasgow as detailed within the Invitation to Tender document.

This contract is divided into lots: no

NUTS code: UKM34

Main site or place of performance:

The Gorbals area of Glasgow.

The work to be carried out under this Contract consists of Planned Servicing and Reactive Maintenance to passenger lift installations within various residential properties. The properties are located across the Gorbals area of Glasgow as detailed elsewhere within document.

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Price – Weighting: 60

Start: 01/10/2017

End: 30/09/2020

This contract is subject to renewal: yes

Description of renewals:

The Contract is to be let for a period of three years with an option to extend the contract on a yearly basis for a further 2 years. Any decision to extend the contract will be made entirely at the Employer’s discretion and will be subject to satisfactory performance against published key performance indicators.

Variants will be accepted: no

Options: no

The procurement is related to a project and/or programme financed by European Union funds: no

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

List and brief description of conditions:

In response to 4A.2 the Service provider must be a member of LEIA, or have an equivalent in-house structure.

Minimum level(s) of standards possibly required:

Please refer to this section when completing section 4B of the ESPD (Scotland):

Question Reference 4B.1.1: Bidders will require to have a general minimum yearly turnover of 200 000 GBP for the last 3 years. As evidence for this Southside Housing Association may ask for annual accounts for the bidder.

Question Reference 4B.2.1: Bidders will require to have a specific minimum yearly turnover of 200 000 GBP for the last 3 years in the business area covered by the contract. As evidence for this Southside Housing association may ask for annual accounts for the bidder.

Question Reference 4B.3: Where turnover information is not available for the period requested, the bidder will be required to state the date which they were setup/started trading.

Question Reference 4B.4:

Bidders must demonstrate a return on capital employed at a ratio of greater than zero.

Ratio will be calculated as follows: net profit after tax divided by net assets (total assets less current liabilities).

Bidders must demonstrate a Current Ratio of greater than 1.

Current Ratio will be calculated as follows: new current assets divided by net current liabilities.

There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.

Question Reference 4B.5.1 and 4B.5.2:It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employers (Compulsory)Liability Insurance — 10 000 000 GBP.

Public Liability Insurance — 10 000 000 GBP.

Professional Indemnity Insurance — 1 000 000 GBP.

Minimum level(s) of standards possibly required:

In response to Question 4C.1.2 bidders will be required to provide no more than 2 examples of contracts which demonstrate the contractor’s ability to perform contracts of the scope, size and nature similar to the Works as described in part II.2.4 of this Contract Notice.

The example contracts must have been worked on in the last three years and demonstrate (over the 2 examples) the relevant experience to deliver the works.

The example projects must therefore be within a housing environment and the Bidder must have been appointed as the Main Contractor and must employ directly employed lift maintenance and repair engineers/technicians.

The example contracts must have been on-going for at least 12 months and the Bidder must be able to provide evidence of this.

In response to 4C.4 The Bidder must be able to provide a call handling facility 24 hours per day 7 days per week.

In response to 4C.6 Bidders will be required to confirm that they are LEIA Registered (or have equivalent in-house structure) and their directly employed operatives have the following relevant educational and professional qualifications;

All trades persons must be qualified to carry out passenger lift maintenance and repair works as required by this contract to NVQ Level 3 as a minimum.

Engineers/technicians engaged in electrical works must be NICEIC/SELECT registered (or equivalent).

All operatives engaged in site works must have current UKATA asbestos awareness training (note; — sub-contractors are not to be used for the passenger lift servicing and repair works).

In response to 4C.6.1 Bidders will be required to confirm that all supervisors must be trade qualified and have the same level of qualifications as set out for the site operatives as listed above, in addition supervisors to hold supervisory qualifications such as SSSTS or equivalent.

In response to 4D.1 (1.1 and 1.2) — Quality Assurance Schemes and Environmental Management Standards — The bidder must hold a UKAS(or equivalent)accredited independent third party certificate of compliance in accordance with BS EN ISO9001(or equivalent), AND the bidder must hold a UKAS(or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001(or equivalent)or have, within the last 12 months, successfully met the assessment requirements of a construction related scheme in registered membership of the Safety Schemes in Procurement (SSIP)forum. If no certification is available specify which other means of proof concerning the quality assurance schemes can be provided and provided this information.

4D.2 (2.1 and 2.2) The bidder must hold a UKAS (or equivalent)accredited independent third party certificate of compliance with BS EN ISO 14001(or equivalent)or a valid EMAS(or equivalent)certificate. If no certification is available specify which other means of proof concerning the quality assurance schemes can be provided and provided this information.

If the Bidder cannot fulfill all of the above requirements they should not complete the ESPD or ITT documentation.

Unsatisfactory responses to Section D will result in a failure score.

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision:

As noted previously in this notice within section III.1.3) Technical and professional ability.

The Contractor will adhere to the requirements of the Client Specification and Service Level Agreement as well as all other Conditions contained within the Invitation to Tender Document.

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Open procedure

The procurement is covered by the Government Procurement Agreement: yes

Date: 11/08/2017

Local time: 17:00

English

Tender must be valid until: 09/11/2017

Date: 14/08/2017

Local time: 09:00

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

The Contract will be awarded for a period of three years with the option to extend thereafter on a yearly basis up to a maximum of two additional years. The earliest potential timescale for publication of a new notice is therefore July 2020.

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

ESPD assessment methodology — Pass/Fail.

ITT assessment methodology — the criteria are detailed within Appendix 4 of the Invitation to Tender document.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=504006

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:504006).

New Gorbals Housing Association
187 Crown Street
Glasgow
G5 9XT
United Kingdom
Telephone: +44 1414293900

13/07/2017