Passenger lift servicing and maintenance

UK-London: lift-maintenance services

Viridian Housing 2012/S 10-015506

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Viridian Housing
2 Bridge Avenue, Hammersmith
Contact point(s): Procurement, Asset Management
For the attention of: Paul O’Doherty
W6 9JP London
UNITED KINGDOM
Telephone: +44 2083077938
E-mail: Paul.O’Doherty@viridianhousing.org.uk
Fax: +44 2085637099

Internet address(es):

General address of the contracting authority: http://www.viridianhousing.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Passenger lift servicing and maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Midlands, London, West Sussex.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Viridian Housing is seeking expressions of interest from suitably interested and qualified Lift Contractors who can undertake the servicing, maintenance and responsive repairs to existing passenger lift cars, controllers, and associated equipment to tender for contracts for the provision of all or part of these services and the like to social dwellings, sheltered schemes and supported and special needs housing in properties (but not limited to) owned or managed by Viridian.
Contractors will be invited to evaluate/price against a schedule of rates and dwelling archetypes and a model specification and to submit variants for working in different geographical areas and combination of areas as Viridian Housing has stock widely distributed across England. Contracts with the successful contractors will be on a geographical basis for a period of up to 4 years with an option to extend for a further 1 year, subject to satisfactory ongoing annual performance review. The Contractors will be required to provide a customer focused service and show a commitment to providing an effective service that provides value for money to Viridian Housing and its customers. Viridian Housing will require the Contractor to cooperate with them in working towards a partnership approach in service delivery.
Viridian Housing reserves the absolute right to withdraw from this procurement procedure at any time and for whatever reason without awarding a contract(s). Applicants shall be responsible for the costs and expenses they incur as a result of participating in this procurement process. Viridian Housing and or its advisors shall not be liable for and will not pay any costs in respect of the preparation of any pre-qualification or subsequent tender submission of any applicant or bidder whether they are successful or not. This shall equally apply in the event that the procurement process is postponed, cancelled or abandoned by Viridian Housing at any stage and for whatever reason. Applicants shall be deemed to have unequivocally accepted this as a condition to precedent to participation in this procurement process.
II.1.6)Common procurement vocabulary (CPV)

50750000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Please see II.1.5 and the pre-qualification questionnaire.
Estimated value excluding VAT: 800 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1

1)Short description
2)Common procurement vocabulary (CPV)

50750000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2

1)Short description
2)Common procurement vocabulary (CPV)

50750000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3

1)Short description
2)Common procurement vocabulary (CPV)

50750000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Performance bonds, parent company guarantees, warranties and/or deposits may be required by Viridian Housing. Details will be set out in the tender documents as applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be included in the tender/contract documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where bidders form a consortium they may be required to incorporate a company to form a special purpose vehicle. In the event of a group of organisations submitting an acceptable offer it will be necessary for them to provide an undertaking that each organisation will be jointly and severally liable for the due performance of any contract/s entered into between Viridian Housing and such organisations.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Bidders who satisfy any of the criteria for rejection set out in Regulation 23 (1), Public Contracts Regulation 2006 shall be treated as ineligible. Bidders may be requested to provide such evidence as is reasonably necessary to allow Viridian Housing to establish that the aforementioned criteria does not apply to them.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the pre-qualification questionnaire (“PQQ”) referred to below that will be sent to eligible applicants who respond to this Notice.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The information and formalities set out in Article 47 of Directive 2004/18/EC and Regulation 24 Public Contracts Regulations 2006. These requirements will be set out in the PQQ referred to in III.2.1 above.
Copies of the PQQ can be requested from the contact point as set out in Annex A. The PQQ must be completed and returned with all required supporting information by the deadline stated in Section IV.3.4 of this Notice.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The information and formalities set out in Article 48 of Directive 2004/18/EC and Regulation 25 Public Contracts Regulations 2006. These requirements will be set out in the PQQ referred to in III.2.1 above.
Copies of the PQQ can be requested from the contact point as set out in Annex A. The PQQ must be completed and returned with all required supporting information by the deadline stated in Section IV.3.4 of this Notice.
Minimum level(s) of standards possibly required:
The successful providers will be experienced in and be required to incorporate all duties that are relating to but not limited to the servicing, maintenance and responsive repairs to existing passenger lift cars, controllers, and associated equipment agreed by Viridian Housing required to enable them to properly fulfil the duties placed upon them by any Regulations and the recommendations of the Health and Safety Executive unless amended by the terms of the appointment. The providers’ staff will have to have enhanced Criminal Record Bureau checks carried out before going on site. The values of the contracts and value of work cannot and will not be guaranteed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

VH-Proc-PS-01-005
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.2.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.2.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.3.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

All expressions of interest and requests for a PQQ must be made via e-mail to the point of contact indicated in I.1 above.
All enquiries relating to the PQQ specifically or the pre-qualification process generally shall also be made via e-mail to the point of contact indicated in I.1 above but must be received no later than 17:00 hours on 17.2.2012. It will not be possible to respond to any enquiries received after that date and time.
Passenger lift servicing and maintenance in social housing properties.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Viridian Housing
2 Bridge Avenue, Hammersmith
W6 9JP London
UNITED KINGDOM
Telephone: +44 20883073300

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Viridian Housing
2 Bridge Avenue, Hammersmith
W6 9JP London
UNITED KINGDOM
Telephone: +44 20883073300

VI.5)Date of dispatch of this notice:

13.1.2012