Passenger Lift Term Maintenance Framework Agreement East Sussex

Passenger Lift Term Maintenance Framework Agreement East Sussex

Term maintenance framework agreement for passenger lifts.

United Kingdom-Lewes: Lift-maintenance services

2013/S 219-381478

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Sussex County Council
County Hall, St Annes Crescent
Contact point(s): Please note that this tender is being actioned through the SE Shared Services Portal at: https://in-tendhost.co.uk/sesharedservices, through which all enquiries relating to this tender should be made.
For the attention of: James White
BN7 1UE Lewes
UNITED KINGDOM
Telephone: +44 1273481518
E-mail: james.white@eastsussex.gov.uk

Internet address(es):

General address of the contracting authority: www.eastsussex.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

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Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

ESCC SW Passenger Lift Term Maintenance Framework Agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: East and West Sussex.
NUTS code UKJ22,UKJ24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 and 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Term maintenance framework agreement for passenger lifts.
II.1.6)Common procurement vocabulary (CPV)

50750000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: Framework is for three years with an option to extend for a further 12 months.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The council reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the invitation to tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

It is anticipated that the contract may be awarded to a company with seperate legal identity. Joint ventures or consortium or group bids must make clear the status shares and state of all the partners involved in the legal identity with whom it is proposed the Council would contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contractor and its supply chain will be required to actively paticipate in the acheivment of social and/or environmental policy objectives relating to recruitment and training supply chain iniatives. Accordingly, certain of the contract performance conditions may relate to social and environmental considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification (“PQQ”).
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the prequalification (“PQQ”).
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the prequalification (“PQQ”).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: As set out in the pre qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ESCC – 00000023
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.12.2013 – 15:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.12.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.1.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

East Sussex County Council is seeking expressions of interest from suitably experienced companies for the provision of Passenger Lift Maintenance Services under a Framework Agreement. The successful contractor will provide a professional service which is fully compliant and supports all statutory requirements.
The Framework will initially be used by East Sussex County Council and Wealden District Council, however it may also be used by the following other public bodies:
Brighton and Hove City Council;
Eastbourne Borough Council;
Hastings Borough Council;
Lewes District Council;
Rother District Council;
Surrey Councty Council;
Sussex Police;
East Sussex Fire and Rescure Service.
The contract will commence on 1.4.2014 for an initial three year period, with an option to extend for one year at the discretion of the Council.
The tender will follow a two stage process – which will comprise of a pre-qualification questionnaire (PQQ), following which, shortlisted suppliers will be invited to submit bids via an Invitation to Tender (ITT) process. Tenderers will be selected on the basis of their scores at the Pre-Qualification stage.
The maximum number of companies that East Sussex County Council intends to invite to tender for this contract is six. These companies will be selected on the basis of their scores at the Pre-Qualification stage.
The Council will action this tender electronically through an electronic tendering system called SE Shared Services details of which can be found below. No hard copy returns will be accepted.
Completed PQQ documents should be uploaded via the SE Shared Services website which will then be sent to a secure tender box. (Details below)
The closing date and time for submission of PQQ responses is Tuesday 10.12.2013 at 15:00 pm.
Please allow sufficient time to make your return as late returns will not be permitted.
SE Shared Services Portal (Notes for Suppliers)
If you wish to express interest in the above tender please read through the instructions below and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on: https://in-tendhost.co.uk/sesharedservices

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a forgotten details reminder link on the homepage.
Step by Step Guidance for registering and using this site can be found by going to the link above and clicking on the Help/Guidance Documents headed tab.
Suppliers must log in, go to My Tenders area to view information related to this tender. Please ensure you follow any instructions provided to you here.
Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, and that you have read and fully understood the instructions especially if you have been asked to upload documentation.
Please inform In-tend Support immediately if you have problems using the system.
Tel: +44 8442728810
Email: support@in-tend.co.uk (contact details on the website).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

East Sussex County Council
County Hall
BN7 1UE Lewes
UNITED KINGDOM
E-mail: kevin.molloy@eastsussex.gov.uk
Telephone: +44 1273481770

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulations 32 (Information about contract award procedures), 32A (Standstill period), and Regulation 47 (Enforcement of Obligations) of the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.11.2013