Passenger Services Framework 2015 for Bedford Borough Council

Lot 1 – 4 Passenger Seat Vehicles and/or 5-8 Seat Vehicles.

United Kingdom-Bedford: Motor vehicles for the transport of fewer than 10 persons

2014/S 246-434239

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bedford Borough Council
Borough Hall, Cauldwell Street
Contact point(s): Commercial Hub
MK42 9AP Bedford
UNITED KINGDOM
Telephone: +44 1234276160
E-mail: commercial.hub@bedford.gov.uk
Fax: +44 1234276160

Internet address(es):

General address of the contracting authority: https://www.proactisplaza.com/

Address of the buyer profile: https://www.proactisplaza.com/supplierportal/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

BBC163 Passenger Services Framework 2015.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: 119 Barkers Lane, Bedford, MK41 9RR, United Kingdom.

NUTS code UKH22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 120

Duration of the framework agreement

Duration in years: 1

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000 and 55 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

BBC163 Passenger Services Framework 2015.

II.1.6)Common procurement vocabulary (CPV)

34115200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 2 000 000 and 5 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Lot 1 — 4 Passenger Seat Vehicles and/or 5-8 Seat Vehicles

1)Short description

4 Passenger Seat Vehicles and/or 5-8 Seat Vehicles.

2)Common procurement vocabulary (CPV)

34115200, 34115200, 60120000, 34114400

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

As set out in the Invitation to Tender documentation.

Lot No: 2Lot title: Lot 2 — 9-16 Passenger seats vehicles

1)Short description

9-16 Passenger seats vehicles.

2)Common procurement vocabulary (CPV)

34120000, 34115200, 34120000, 60120000, 34114400

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

As set out in the Invitation to Tender documentation.

Lot No: 3Lot title: Lot 3 — 17+ Passenger seats (single deck vehicle)

1)Short description

17+ Passenger seats (single deck vehicle).

2)Common procurement vocabulary (CPV)

34120000, 34120000, 34121000, 60120000, 34114400

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

As set out in the Invitation to Tender documentation.

Lot No: 4Lot title: Lot 4 — Double deck vehicle

1)Short description

Double deck vehicle.

2)Common procurement vocabulary (CPV)

34121300, 34121300, 34120000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

As set out in the Invitation to Tender documentation.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the Invitation to Tender documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Suppliers appointed to the Framework will be invited to take part in ‘call-off’ tender exercises (mini-competition) activities for individual services. The mini-competition will comprise a Request for Quotation (RFQ) issued to all eligible operators on the relevant Framework Lot which, in some instances, may progress to a second stage electronic Reverse Auction.

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

BBC163

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.2.2015 – 11:59

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

19.12.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Further notices will be published prior to expiry of the Framework term or following any extension of the Framework.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The procurement will be undertaken using the Council’s online secure e-sourcing portal and all interested organisations will need to register via the following link: https://www.proactisplaza.com/supplierportal/?CID=bedfordbc

Full instructions of how to use the e-sourcing portal can be found on the relevant website, however in the event of any difficulties please contact the PROACTIS Help Desk on +44 1656665086 or alternatively the Council either by emailing commercial.hub@bedford.gov.uk or by calling +44 1234228420 for further assistance. Interested organisations must also contact the Commercial Hub by emailing commercial.hub@bedford.gov.uk in order to ensure that the registration process and access to the tender documentation runs smoothly. All interested organisations are required to return 1 electronic copy of their completed Tender submission via the Council’s e-sourcing portal. Only those Tender submissions returned by the closing date and time will be deemed valid. Late submissions will not be accepted. During the procurement process, it is compulsory for Bidders to utilise the e-sourcing portal as the main channel of communication and exchange of documents. For this purpose, as stated above, it is quintessential that Bidders register with a valid, accurate and regularly monitored email address. In declaring an interest in this procurement process, Bidders agree to the use of this system. The contracting authority considers that this framework and associated Lots may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement and award to the Framework will be on the basis of the most economically advantageous tender.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Bedford Borough Council
Cauldwell Street
MK42 9AP Bedford
UNITED KINGDOM
Telephone: +44 221234228420

Body responsible for mediation procedures

As in VI.4.1 above

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

As in VI.4.1 above

VI.5)Date of dispatch of this notice:

17.12.2014