Passenger Transport Framework Cardiff

Passenger Transport Framework Cardiff

Maximum number of participants to the framework agreement envisaged: 100.

UK-Cardiff: public road transport services

2012/S 185-304530

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

County Council of the City and County of Cardiff (Cardiff Council)
County Hall, Atlantic Wharf
Contact point(s): Shauket Ali
For the attention of: VI.3 Additional Information” below for instructions on how to participate
CF10 4UW Cardiff
UNITED KINGDOM

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Passenger Transport Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Delivery within the boundary of Cardiff County Council.
NUTS code UKL22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 100
Duration of the framework agreement

Duration in months: 20
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 9 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Authority wishes to establish a multi-provider Framework Agreement for the provision of a high quality and cost effective passenger transport service for School Transport, Countyride non Statutory School Transport, Special Educational Needs Transport, DART transport, out of county routes, Ad Hoc taxis, Children & Adult Services Transport, NEET Transport, Park and Ride (shoppers & events) and any other Passenger Transport requirements that the council provide, via a broad range of appropriate vehicles. Wheelchair adapted vehicles will form part of the requirement.
The routes will be determined and awarded by the Council’s School Transport team. In addition there will, from time to time, be the opportunity to provide ‘one off’ services which will be requested on an ‘as and when required’ basis at the agreed mileage rates. It is also the intention of the Council to use reverse E-Auctions to allocate new contracts as they arise via framework contractors.
The Framework will be split into 4 main Lots; each Lot will be made up of sub lots based on vehicle size, as listed below. Potential Providers will be able to bid for one or more lots or part of a lot, as detailed below:
Lot 1: Taxis and vehicles up to 8 seats.
Lot 2: Buses and Coaches over 8 seats.
Lot 3: SEN and Children’s, Adults — Taxis and vehicles up to 8 seats.
Lot 4: SEN and Children’s, Adults – Mini Buses over 8 seats.
Lot 1: Taxis and vehicles up to 8 seats.
— 4 Seat Taxi / SAV,
— 5 Seat Taxi / SAV,
— 6 Seat Taxi / SAV,
— 7 Seat Taxi / SAV,
— 8 Seat Taxi / SAV.
Lot 2: Buses and Coaches over 8 seats.
— 9 Seat Mini Bus / SAV,
— 10 Seat Mini Bus / SAV,
— 11 Seat Mini Bus / SAV,
— 12 Seat Mini Bus / SAV,
— 13 Seat Mini Bus / SAV,
— 14 Seat Mini Bus / SAV,
— 15 Seat Mini Bus / SAV,
— 16 Seat Mini Bus / SAV,
— 17 Seat Mini Bus / SAV,
— 19 Seat Coach,
— 21 Seat Coach,
— 23 seat Coach,
— 25 Seat Coach,
— 29 Seat Coach,
— 30 Seat Coach,
— 31 seat Coach,
— 33 Seat Coach,
— 35 Seat Coach,
— 40 Seat Coach,
— 49 seat Coach,
— 50 Seat Coach,
— 51 Seat Coach,
— 53 Seat Coach,
— 54 seat Coach,
— 57 Seat Coach,
— 63 Seat Coach,
— 67 Seat Coach,
— 69 seat Coach,
— 70 Seat Coach,
— 74 Seat Coach / Double Decker Bus.
Lot 3: SEN and Children’s, Adults — Taxis and vehicles up to 8 seats.
— 4 Seat Taxi / SAV,
— 5 Seat Taxi / SAV,
— 6 Seat Taxi / SAV,
— 7 Seat Taxi / SAV,
— 8 Seat Taxi / SAV.
Lot 4: SEN and Children’s, Adults – Mini Buses over 8 seats.
— 9 Seat Mini Bus / SAV,
— 10 Seat Mini Bus / SAV,
— 11 Seat Mini Bus / SAV,
— 12 Seat Mini Bus / SAV,
— 13 Seat Mini Bus / SAV,
— 14 Seat Mini Bus / SAV,
— 15 Seat Mini Bus / SAV,
— 16 Seat Mini Bus / SAV,
— 17 Seat Mini Bus / SAV.
The sub lots indicated above within each lot are not limited to the vehicles listed and therefore is not an exclusive list for each of the 4 main lots.
Community Benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

60112000, 34121000, 60130000, 60140000, 60120000, 60170000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Framework will commence on the 1st of January 2013 and will run for 20.
The Framework will be 4 lots split as follows:-.
Lot 1: Ad hoc taxis whereby contracts do not require a regular driver.
Lot 2: Bus, Coach & Minibus contracts over 8 seats.
Lot 3: Taxis and Specially Adapted Vehicles up to 8 seats requiring a regular driver (Licensed under Taxi legislation).
Lot 4: Minibuses and Specially Adapted Minibuses over 8 seats (licensed under PSV legislation).
Estimated value excluding VAT: 9 000 000 GBP
II.2.2)Information about options

Options: yes
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1: Taxis and vehicles up to 8 seats (not requiring a regular driver)

1)Short description

Lot 1: Ad hoc taxis whereby contracts do not require a regular driver.
2)Common procurement vocabulary (CPV)

60120000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Starting 1.1.2013. Completion 31.8.2014
5)Additional information about lots
Lot No: 2 Lot title: Lot 2: Bus, Coach & Minibus contracts over 8 seats

1)Short description

Lot 2: Bus, Coach & Minibus contracts over 8 seats.
2)Common procurement vocabulary (CPV)

34121000, 60130000, 60140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Starting 1.1.2013. Completion 31.8.2014
5)Additional information about lots
Lot No: 3 Lot title: Lot 3: SEN and Children’s, Adults — Taxis and vehicles up to 8 seats (requiring a regular driver)

1)Short description

Lot 3: Taxis and Specially Adapted Vehicles up to 8 seats requiring a regular driver (Licensed under Taxi legislation).
2)Common procurement vocabulary (CPV)

60130000, 60140000, 60120000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Starting 1.1.2013. Completion 31.8.2014
5)Additional information about lots
Lot No: 4 Lot title: Lot 4: SEN and Children’s, Adults – Mini Buses over 8 seats (requiring a regular driver)

1)Short description

Lot 4: Minibuses and Specially Adapted Minibuses over 8 seats (licensed under PSV legislation).
2)Common procurement vocabulary (CPV)

34121000, 60130000, 60140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Starting 1.1.2013. Completion 31.8.2014
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The awarding authority reserves the right to request a parent guarantee and / or other guarantees of financial liability both at award of the framework agreement and during the term of the framework agreement.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set in tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of a partnership or consortia or other grouping of more than one legal entity, one party must act as & prime contractor” / “lead contractor”. Consortia must be legally constituted prior to contract award or establish joint and severable liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;
Any economic operator may be excluded from participation in a contract if it fulfils any of the circumstances set out in Regulations 23(1) and/or 23(4) of the Public Contracts Regulations 2006.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) bank statement and/or evidence of professional risk indemnity insurance;
As set out in the tender documentation.
Minimum level(s) of standards possibly required: As set out in tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of works carried out over the last 5 years with certificates of satisfaction;
(b) a list of principal deliveries effected or services provided in the last 3 years and evidence of delivery;
(e) educational and professional qualifications of the supplier and staff responsible for performing the contract;
(h) a statement of tools, plant and equipment available to the supplier;
(i) details of any intended sub-contracting arrangements;
(j) where appropriate, samples, descriptions and photographs of products and quality assurance certificates.
As set out in the tender documentation.
Minimum level(s) of standards possibly required:
As set out in pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 20: and maximum number 100
Objective criteria for choosing the limited number of candidates: As set out in the tender documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

6734CCC
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.10.2012 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

5.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: Welsh.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 17.10.2012 – 12:00
Place:

All tenders Must Be submitted electronically via the Bravo solutions portal (as per instuctions in VI.3 additional information).

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers Instructions for Expressing Interest in this Tender –.
1. Register your company on the eTenderwales portal (this is only required once)
— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk,

— Click the “Click here to register” link,
— Accept the terms and conditions and click “continue”,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender
— Login to the portal with the username/password,
— Click the “Open Access ITTs” link. (These are Invitation to Tender open to any registered supplier),
— Click on the relevant ITT to access the content. Project code_24076 / Project Ref 6734CCC,
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page,
— This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only),
— Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then, follow the onscreen instructions to complete the ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
— eMail: help@bravosolution.co.uk,

— Phone: +44 8003684850 / Fax: +44 2070800480.
E Bravo Training session:
A Support Day will be held during this process on the 2nd of October 2012. These sessions will provide Potential Providers with an opportunity to understand the E Bravo system and how to obtain and Submit the tender documentation. If you are interested in attending please contact Cathryn Nicholas on +44 1443742890 or email cnicholas@venturewales.com.

Please note the following.
— The user who registers your expressions of interest will be the only point of contact for the Tender and receive all communications and documents through Bravo,
— You must download the documents yourself after you have expressed an interest, they will NOT be sent to you,
— Expressions of Interest will ONLY be accepted through the E Bravo Portal,
— All documentation must be returned electronically via the E Bravo Portal.
.Deadlines and Contacts:
—The deadline for the Electronic return of the completed Tender is: 12:00 (noon) on 5.11.2012,
—The deadline for any clarification/ questions regarding this procurement will be: 17:00 on 26.10.2012. Please note the Council will not respond to any dialogue after this date,
— The contact within Corporate Procurement Services for this tender is: Shauket Ali.
Buy4Wales Reference Number: 31415.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council shall incorporate the standstill period as a matter of good practice however this is not to be construed as evidencing compliance with the Public Contract Regulations 2006. For the avoidance of doubt this is a Part B Service and the Council is not obliged to comply with the standstill requirements and simply shall incorporate into the timetable to evidence transparency. as directed by the Public Contracts Regulation 32 (1) to 32 (2A) and send the award decision notice which will include: the award criteria, the reasons for the decision including the characteristics and relative advantages of the successful winner; if the bid is held not to be compliant with any technical specification, the reasons for that decision; the name of the party to be awarded the contract, and a precise statement of when the standstill period is expected to end, including how it may be affected by any ”contingencies” e.g., complaints or challenges, and the date after which the contract may be entered into.
Applicants will have the duration of the standstill period to ask further questions or bring proceedings. Such information should be sought from the contact named in Section 1.1 of this notice.
It should be noted that the Council is now automatically obliged to refrain from entering into a contract when proceedings are brought in respect of the award decision and the framework has not been concluded.
The contractor must serve the legal claim form on the Council (in accordance with rules of court) that represents the formal trigger for the Council to suspend the contract-making. Any claim should be addressed to the Council’s Chief Legal and Democratic Services Officer.
The automatic suspension remains in force until either the court terminates the suspension or the proceedings come to an end.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.9.2012