Passenger Transport Tender Renfrewshire

Passenger Transport Tender Renfrewshire

Bus and taxi services for education and social work.

UK-Paisley: hire of passenger transport vehicles with driver

2012/S 56-091710

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Renfrewshire Council
Renfrewshire House, Cotton Street
Contact point(s): Finance & Corporate Services
For the attention of: Robert Hogg
PA1 1JB Paisley
UNITED KINGDOM
Telephone: +44 1418403926
E-mail: robert.hogg@renfrewshire.gov.uk

Internet address(es):

General address of the contracting authority: http://www.renfrewshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Bus and taxi services for education and social work.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Renfrewshire Council area.
NUTS code UKM35

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 50
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 8 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Renfrewshire Council intends to establish a framework agreement for bus and taxi (including hire cars and minibuses) services, to include pre-defined routes and ad hoc requirements. The framework will be for the advertised duration of 4 years, subject to the terms and conditions of tender, which include a termination option after one year and as per termination provisions set out in the tender.
The evaluation of tenderers for inclusion on the framework agreement shall be based upon the undernoted bid selection criteria (but not necessarily in the order stated):
— Completeness of submission,
— Compliance with the “General conditions of contract – framework agreement”,
— Compliance with the “Special conditions of contract”,
— Compliance with the “Performance specification”,
— Eligibility to contract,
— Financial stability,
— Evidence of VAT registration & certification as to tax liability from HMRC,
— Insurance provision assessed by the Council as adequate,
— Compliance with all relevant statutory obligations (e.g. equal opportunities, etc.),
— A health & safety policy, where appropriate, assessed by the Council as adequate,
— An equal opportunities policy assessed by the Council as adequate,
— A suitable complaints procedure including escalation points,
— Supplier capability and references.
Where the Council requires to exercise its discretion by applying a minimum standard to any of the above bid selection criteria, any submission made shall be measured against the standard required of a skilled, competent and experienced contractor sufficient for the purposes of fulfilling the requirements of the contract.
Clarification may be sought from tenderers in order to determine whether their tender is complete, compliant and meets the minimum requirements of the bid selection criteria.
Contracts will be awarded under the framework agreement in one of 2 ways: by direct call off or through a mini competition exercise.
For direct call off, tenders will be ranked based on price. The tenderer offering the lowest price will be ranked in 1st position; the tenderer offering the second lowest price will be ranked in 2nd position and so on. Where a requirement arises, the contract will be offered to the 1st ranked tenderer. Should that tenderer be unable to undertake the contract, the contract will be offered to the 2nd ranked tenderer, and so on. The Council reserves the right to revisit this ranking on an annual basis and may take into account performance under the framework agreement in any review of the ranking, with a view to ensuring proper performance and compliance with the terms of the contract.

For mini competitions, all contractors capable of meeting the requirements of a particular contract will be invited to participate in a mini competition exercise. Contractors will be issued a tender document describing the specific requirements of the mini competition. Dependent on the requirement, contracts tendered via a mini competition may be packaged in a variety of formats; e.g. for a specific one-off project or deliverable, or for defined service(s) delivered over a nominated period of time. Contracts will be awarded on the basis of lowest price.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=224086.

II.1.6)Common procurement vocabulary (CPV)

60170000, 60120000, 60172000, 60130000, 60140000, 34121000, 34121500, 34114400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The estimated total value excluding VAT is 8 000 000,00 GBP.
However actual awards may be less than this total.
II.2.2)Information about options

Options: yes
Description of these options: The framework will be for the advertised duration of 4 years, subject to the terms and conditions of tender, which include a termination option after one year and as per termination provisions set out in the tender.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Bus services

1)Short description

Pre-defined and ad hoc routes.
2)Common procurement vocabulary (CPV)

60172000, 34121000, 34121500, 60130000, 60140000

3)Quantity or scope

Routes to and from schools, day care centres, swimming pools and other facilities, with pick up and drop off at addresses throughout the Renfrewshire Council area.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Taxi / private hire car / minibus services

1)Short description

Pre-defined and ad hoc routes.
2)Common procurement vocabulary (CPV)

60120000, 34114400, 60130000, 60140000, 60171000

3)Quantity or scope

Routes to and from schools, day care centres, swimming pools and other facilities, with pick up and drop off at addresses throughout the Renfrewshire Council area.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All prices in the tender must be in sterling (GBP). Payments will be made to the appointed contractor in sterling (GBP), all as detailed within the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None preferred. However for entering into and performing the contract, tenderers will require to form a legal entity recognised by Scots law. There is no preferred form of economic operator but each individual in any group is to be jointly and severally liable for the contract. In the event of an associated group of companies being successful, the Council will require each company to be jointly and severally liable for the satisfactory performance of the contract. This assurance will be required in writing before any contract can be awarded to such a group.
Tenderers will be required to confirm that none of the factors listed in Article 47 of Directive 2004/18/EC and Regulation 23 of the Public Contract (Scotland) Regulations 2006 (as amended) are applicable to their organisation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers will have to demonstrate:
— Completeness of submission,
— Compliance with the “General conditions of contract – framework agreement”,
— Compliance with the “Special conditions of contract”,
— Compliance with the “Performance specification”,
— Eligibility to contract,
— Financial stability,
— Evidence of VAT registration & certification as to tax liability from HMRC,
— Insurance provision assessed by the Council as adequate,
— Compliance with all relevant statutory obligations (e.g. equal opportunities, etc.),
— A health & safety policy, where appropriate, assessed by the Council as adequate,
— An equal opportunities policy assessed by the Council as adequate,
— A suitable complaints procedure including escalation points,
— Supplier capability and references.
Where the Council requires to exercise its discretion by applying a minimum standard to any of the above bid selection criteria, any submission made shall be measured against the standard required of a skilled, competent and experienced contractor sufficient for the purposes of fulfilling the requirements of the contract.
Clarification may be sought from tenderers in order to determine whether their tender is complete, compliant and meets the minimum requirements of the bid selection criteria.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Tenderers are required to complete and submit financial information as requested.
The Council will use Equifax or other means to assist in its determination of suppliers’ financial status.
The Council reserves the right to request one copy of tenderers’ audited accounts and the accounts of their group (if any) for the last 2 years in English and in UK Sterling, together with details of any significant changes since the last year end. If the audited accounts are requested and a tenderer is applying as a company, the company accounts must be submitted along with the audited accounts. If the audited accounts are requested and a tenderer is applying under the name of a group of companies, the group’s accounts must be submitted along with the audited accounts. If a tenderer is applying as a company, but fails to meet the minimum financial turnover requirements as a company, a parent company guarantee will be required. This information does not need to be provided as part of the tender, but may be requested if further clarification is required.
Where the tenderer is a subsidiary of a group, the Council also reserves the right to request one copy of the subsidiary’s and the ultimate parent company’s audited accounts and the accounts of their group (if any) for the last 2 years in English and in UK Sterling, together with details of any significant changes since the last year end. If the audited accounts are requested the ultimate parent company will be required to provide a guarantee to the Council on suitable terms and conditions prior to the award of any contract.
Where the tenderer intends to sub-contract more than 25 % of any contract value to a single sub-contractor, an Equifax/Charity Commission report on the sub-contractor will be obtained. The Council reserves the right to request one copy of all sub-contractors’ last 2 years audited accounts and details of significant changes since the last year end. The Council also reserves the right to reject the use of sub-contractors in relation to contracts, where they fail to meet the Council’s minimum financial criteria.
Where the Council requires to exercise its discretion by applying a minimum standard for economic and financial capacity, this shall be measured against the standard required of a skilled, competent and experienced contractor sufficient for the purposes of fulfilling the requirements of the framework agreement.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Tenderers are required to complete and submit a statement of experience and references as requested.
Where the Council requires to exercise its discretion by applying a minimum standard for technical capacity, this shall be measured against the standard required of a skilled, competent and experienced contractor sufficient for the purposes of fulfilling the requirements of the framework agreement.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

R121102748
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

1.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 5 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 2.5.2012 – 12:00
Place:

Renfrewshire Council.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Please register your interest in this requirement on the Public Contracts Scotland portal.
The contracting Authority intends to use an e-Tendering system in this procurement exercise. Please note the tender documentation is not held within this website. Publication of this e-tender will be issued to all interested parties via e-Procurement Scotland e-tender system. Tenderers should note that following issue of the tender document all questions relating to the tender should be directed through the e-tender system’s bulletin board.
Tenderers are encouraged to complete and return tenders electronically using the e-Tendering system. However tenderers can request an electronic version of the tender documents that they can print off, complete and return in paper (hard copy) format to the head office of the contracting Authority (Renfrewshire House, Cotton Street, Paisley PA1 1JB, UNITED KINGDOM) by the stated deadline. Tender documents will not be issued by the contracting authority in paper (hard copy) format.
A public meeting will be held at Paisley Town Hall (Abbey Close, Paisley PA1 1JF, UNITED KINGDOM) at 11:00am on Friday 30.3.2012 to provide interested parties with information about the requirements and the procurement procedure. A record of the proceedings will be posted on the e-tender system’s bulletin board.
Consideration will be given to variants that satisfy the bid selection criteria and are compliant with the requirements included in the tender documents.
Drivers and operators providing services under this framework agreement require to adhere to all applicable UK licensing requirements throughout the duration of the framework agreement and any call off thereunder, as noted more particularly within the tender documents.
Contractors providing services under this framework agreement require to adhere to the requirements of the PVG (Protecting Vulnerable Groups) Scheme throughout the duration of the framework agreement and any call off thereunder, as noted more particularly within the tender documents.
Any appointment to the framework agreement and / or contract(s) awarded as a result of the tender will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.
(SC Ref:224086).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (SSI 2006/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.3.2012