PAT Testing for Fife Council

The requirement is for a Company to carry out the inspection, testing, and reactive minor repairs, including emergency call out repairs to approximately 218 636 Pieces of fixed/portable equipment installed in each and every building owned by Fife Council, throughout Fife.

United Kingdom-Glenrothes: Repair and maintenance services of electrical machinery, apparatus and associated equipment

2015/S 147-271296

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Fife Council
Fife House, North Street
Contact point(s): Property Services, Assets, Transportation and Environment
For the attention of: Yvonne Bell
KY7 5LT Glenrothes
UNITED KINGDOM
Telephone: +44 3451550000
E-mail: yvonne.bell@fife.gov.uk

Internet address(es):

General address of the contracting authority: http://www.fifedirect.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework agreement for testing and inspection of electrical equipment in public buildings (2015-2019).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Area Administered by Fife Council.

NUTS code UKM22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 050 000 and 2 250 000 GBP

II.1.5)Short description of the contract or purchase(s)

Fife Council is seeking tenders from service providers to establish a framework agreement for the testing and inspection of electrical equipment in public buildings as detailed in the Tender Documents.
The requirement is for a Company to carry out the inspection, testing, and reactive minor repairs, including emergency call out repairs to approximately 218 636 Pieces of fixed/portable equipment installed in each and every building owned by Fife Council, throughout Fife. There are approximately 13 289 fixed appliances. Not all fixed/portable are tested on an annual basis, thus annually approximately 160 000 pieces of equipment are tested/inspected. The properties include schools, care homes, group homes, sports centres, offices, museums, libraries, theatres, halls, police stations, radio stations etc.
Advising the Client on compliance with relevant legislation/regulations/best practice, the recommendation and provision of upgrade proposals and costs.
The contract requires the Contractor to provide a call out service using a free phone telephone number and includes the provision of a 7 day per week / 365 days per year call out service, 24 hours hour response time for site attendance for all repairs and callouts, and where possible ensure a first time fix for both.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=408027

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

50532000, 50000000, 38500000, 71317200, 50800000, 50300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

2 050 000 to 2 250 000 GBP over a 4 year period.
Estimated value excluding VAT:
Range: between 2 050 000 and 2 250 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 2.11.2015. Completion 1.11.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery Payment.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a consortium is selected as a party to this Framework Agreement and/or is awarded a contract the members of the consortium will be required to form a single legal entity before entering into, or as a term of the framework agreement and/or contract.
The Framework Agreement/Contracts will normally be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute the Framework Agreement/Contract together with all ancillary documentation, evidencing their joint and several liability in respect of the obligations and liabilities of the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer
Part 3 of the tender documents
Part 9 of the tender documents: tender & declarations/certificates.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer part 3 of the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract:
Refer Parts 3 and 11 of the tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 80

2. Quality. Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

P963120

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

11.9.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 10.12.2015

IV.3.8)Conditions for opening of tenders

Date: 14.9.2015 – 12:00

Place:

Fife Council, Bankhead Central, 1 Bankhead Park, Glenrothes, Fife, KY7 6GH.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 yearly basis.

VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:408027).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.7.2015