PAT Testing – Invitation to Tender

PAT Testing – Invitation to Tender

This tender is for PAT Testing Services across NHS Lothian’s sites.

United Kingdom-Edinburgh: Repair and maintenance services of electrical distribution equipment

2019/S 084-200365

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS Lothian
Estates Contracts The Cottage Royal Edinburgh Hospital Morningside Place Edinburgh
EH10 5HF
United Kingdom
Telephone: +44 1314656742
NUTS code: UKMInternet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


ITT for PAT Testing and Associated Services

Reference number: NHSLPATTEST2019

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

NHS Lothian Estates Department is responsible for the 24/7 planned and reactive maintenance of buildings, plant and equipment across approximately 150 properties including 6 main hospital sites. The department is also involved in minor construction projects, installation of new equipment, upgrading and refurbishment of wards.

This tender is for PAT Testing Services across NHS Lothian’s sites.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM73
NUTS code: UKM75
NUTS code: UKM78
Main site or place of performance:

Across approximately 150 properties including 6 main hospital sites.

II.2.4)Description of the procurement:

The Contractor will be expected implement fully comprehensive PAT Testing schedule across NHS Lothian sites. This must include as a minimum:

— inspect and test all equipment in accordance with the IEE code of practice,

— replace plugs and fuses where necessary (free of charge),

— provide pass labels for 3 rounds of testing/retesting dates,

— provide wall certificates where necessary,

— provide an online portal that allows live tracking of works currently being undertaken, monitoring of KPI’s, and hosts an updated asset list and test results.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 70
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

An optional 12-month extension will be included as part of this contract.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 30

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Tenders must confirm they posses employers liability insurance. The minimum cover level required by the law is 5 000 000 GBP.

Tenders must confirm they posses public liability insurance the minimum cover level required is 5 000 000 GBP.

Tenderers will be required to give details of their “General Yearly Turnover” for the past 3 years, or if the tenderer has not been established for the duration specified please give details for the period since Start Up.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Any individual who is directly involved in the servicing, maintenance and PAT testing must have attained City and Guilds Level 3 Certificate for In-Service Inspections and Testing of Electrical Equipment (or equivalent.)

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/06/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 21/06/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 36 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 13431. For more information see:

(SC Ref: 580764)

VI.4)Procedures for review

VI.4.1)Review body

NHS Lothian
Procurement Headquarters, Lothian Health Board Waverley Gate 2–4 Waterloo Place
United Kingdom
Telephone: +44 7890554750Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: