Patent and Copyright Consultancy Services for Public Health England

Patent and Copyright Consultancy Services for Public Health England

The Tender submission should consider a broad and comprehensive service comprising of the following:
Drafting filing and prosecution of patent applications in a wide range of technical disciplines including, but not limited to, biotechnology, pharmacology, chemistry and material science, radiation, engineering, IT and software.

United Kingdom-Salisbury: Patent and copyright consultancy services

2014/S 128-229253

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Public Health England
manor Farm Road, Porton Down
For the attention of: Tim Purchase
SP4 0JG Salisbury
Telephone: +44 1980612648

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Bravo Project 1581.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Porton Down, Salisbury, Wiltshire.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 5

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Tender submission should consider a broad and comprehensive service comprising of the following:
Drafting filing and prosecution of patent applications in a wide range of technical disciplines including, but not limited to, biotechnology, pharmacology, chemistry and material science, radiation, engineering, IT and software. The area of expertise must include detailed technical and IP experience that closely fits with PHE’s research areas including vaccines, diagnostics, detection and screening areas.
Drafting, filing and prosecution of trademarks in the above areas, as well as in public health, training and other areas of PHE’s activities.
Provision of advice on IP strategies to develop optimal and cost-effective patent and trade-mark portfolios to protect PHE IP.
Provision of advice and support where necessary to defend patents and trademarks from attack or infringement.
Note – PHE is required to balance IP protection with the need to publish promptly. This means that occasionally instructions may be provided to our agents at short notice. The successful agent will be expected to be available to draft and file patent applications and provide intellectual property advice potentially at short notice (occasionally less than 48 hours) and will be expected to provide a reasonably fast turnaround time for all work that is instructed.
Given the foregoing, please provide evidence that demonstrates your company’s capabilities in the following areas:
Provision of timely reminders of patent deadlines. The tenderer is also expected to provide information on how renewal fees matters are handled (e.g. use of third party annuity services)
Trademark searches, filing and maintenance
Provision of efficient management of renewals
Advising on patent infringement & validity
Instruction of overseas attorneys
Intellectual property monitoring & searching
Handling of cases transferred from other agents
All day attendance and active participation at one-to-one meetings with inventors and business colleagues and monthly Intellectual Property Sub-group (IPSG) meetings. This involves valuable feedback to IPSG on prosecution issues, recommendations for filing of new disclosures.
Preference will be given to Attorneys that also offer:
Free Consultation and Patentability Check
An Annual review (Patent and trademark auditing)
Advising on UK, European patent and US law
Occasional teaching support at the PHE Centres on IPR matters
Annual Provision of IP Seminars and Clinics for PHE Inventors

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT (ITT 1331) to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.8.2014 – 10:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.8.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: