Pathology Managed Laboratory Services Contract – NHS Wales

Pathology Managed Laboratory Services Contract – NHS Wales

The Health Board is seeking to appoint a suitably qualified and experienced organisation to provide fully managed pathology laboratory services.

United Kingdom-Cardiff: Pathology services

2018/S 159-364961

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS Wales Shared Services Partnership
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
CF15 7QZ
United Kingdom
Telephone: +44 1443848585
NUTS code: UK

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Pathology Managed Laboratory Services Contract

Reference number: OJ29

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

NWSSP Procurement services, on behalf of Aneurin Bevan University Health Board (“ABUHB”), is seeking a contractor to provide a Fully Managed Pathology Service contract (the “Contract”) at the new Grange Hospital in Llanfrechfa (Currently under construction, due for completion by April 2021).

The Contract will be for a period of 10 years with an option to extend the Contract up to a further 2 years on a rolling 12 month basis.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKL21
NUTS code: UKL16
Main site or place of performance:

Aneurin Bevan University Health Board

II.2.4)Description of the procurement:

The Health Board’s pathology directorate provides clinically led pathology diagnostic services to Health Board’s hospitals, clinics and to primary care providers which includes GP practices from the surrounding area.

Current workload volumes are in excess of 10 000 000 analytical test profiles per annum.

The Health Board is seeking to appoint a suitably qualified and experienced organisation to provide fully managed pathology laboratory services.

The scope of the Requirement, which encompass a whole service redesign, will include replacement of pathology equipment, associated IT connectivity, the supply of consumables, associated items, chemicals and reagents together with support and maintenance.

Core and specialised testing services will be delivered at a central laboratory at the Grange University hospital; routine biochemistry will be delivered across four other Health Board hospital sites.

The proposed contract duration is for an initial period of 10 years, with an option to extend, at the sole discretion of the Health Board for an additional period of 2 years on a rolling 12 month basis.

The tender will follow a competitive dialogue process (Details and timescales will be made available in the PQQ documents, see stages indicated below). i) OJEU notice published with PQQ made available to Bidders:

1) PQQ Return Date (response must be submitted via the Health Board’s e – tenderwales portal);

2) Evaluation of PQQ / production of shortlist / notify Bidders of outcome;

3) Issue Invitation To Participate in Dialogue (ITPD) to shortlisted Bidders;

4) Outline Tender solutions/submissions return date for shortlisted Bidders;

5) Initial dialogue meetings with shortlisted Bidders;

6) Dialogue/tender process (details to follow);

7) Close dialogue/Contract award.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 114-259336

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/11/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 03/12/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

(WA Ref:84306)

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

(WA Ref:84653)

VI.4)Procedures for review

VI.4.1)Review body

NHS Wales Shared Services Partnership
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
CF15 7QZ
United Kingdom
Telephone: +44 1443848585Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: