Pathology Managed Service Crewe

Pathology Managed Service Crewe

Cheshire Pathology Services on behalf of Mid Cheshire Hospitals NHS Foundation Trust and East Cheshire NHS Trust, ‘the Trusts’ are seeking to appoint a strategic partner for the provision of a managed service.

UK-Crewe: Analysers

2013/S 119-203498

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Mid Cheshire Hospitals NHS Foundation Trust
Leighton Hospital, Middlewich Road
Contact point(s): via the MCHFT URL address below
For the attention of: Chris Hannon
CW1 4QJ Crewe
Telephone: +44 270612594
Fax: +44 270612595

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Provision of a Pathology Managed Service
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
NUTS code UKD2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Cheshire Pathology Services on behalf of Mid Cheshire Hospitals NHS Foundation Trust and East Cheshire NHS Trust, ‘the Trusts’ are seeking to appoint a strategic partner for the provision of a managed service. This will include the procurement of new and replacement pathology automated and non automated, pre/post analytical equipment, supply of reagents/consumables, maintenance, upgrades, interfacing and training.
The Pathology service operates across two sites at Leighton Hospital, Crewe, CW1 4QJ and Macclesfield District General Hospital, SK10 3BL. Pathology staff are employed by Mid Cheshire Hospitals across the two sites to operate and monitor analytical equipment which is expected to continue.
The aim of the contract is to provide modern equipment optimised to meet current and future workload, test repertoire, increases in capacity, improved stock efficiency, turnaround times and professional staff development.
The current equipment varies in age and level of technological advancement and there may be a requirement at the start or during the life of contract for the successful provider to take on responsibility for legacy equipment.
Initially the scope of the procurement will focus on equipment that requires replacement within the next 12 – 18 months across Blood Sciences;. This will include but is not restricted to:
– Clinical Chemistry Analytical Systems
– Immunoassay Analytical Systems
– Hba1c Analytical Systems
– ESR Analytical Systems
– Automated Electrophoresis
– Haematology/Full Blood Count Analytical Systems
– Coagulation Analytical Systems
– Blood Grouping Analytical Systems
– Associated Equipment including Centrifuges etc.
It is anticipated that the contract shall be flexible and extend to other areas of Pathology, therefore the above requirements are not exhaustive.
Expressions of interest are invited from bidders as primary providers whom are capable of providing a managed service as a complete solution with scalable flexibility and capacity to work with third party suppliers.
Those suppliers who are unable to provide an overall managed service but as secondary providers are willing to work within a separate managed service contract, may express an interest, however these details will be forwarded to short-listed primary providers at pre-qualification stage. The Trust does not guarantee any award or level of business as a result of this procurement exercise.
II.1.6)Common procurement vocabulary (CPV)

38434000, 38434500, 38434520, 38434560, 38434570, 38434580, 33696500, 39181000, 42931100, 51430000, 71900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Full details relating to the scope of the procurement can be accessed by suppliers who are selected following the pre-qualification stage of the project and are invited to a request for tender (RFT) at a later date.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances. See the invitation to offer for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint & several liability
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates must register on and submit their profile for publication to the system. Candidates who already have a profile on NHS-sid will automatically be transferred to Candidates must ensure that all the relevant sections of their sid4Gov profile are completed to demonstrate their ability to meet the short listing criteria applicable to this contract.

**This procurement exercise is subject to completion and submission of a pre-qualification questionnaire (PQQ. Responses shall be short-listed in accordance with this PQQ.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

RFT 15558
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

18.7.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender you must register your interest to this tender on the following site: The Trust reserves the right to run an E-Auction.

The contract shall be a for a minimum period of 7 years with an option to extend for a further 3 x 12 month periods. The Trust reserves the right to award the contract for the full period including extension options – further details shall be provided in the ITT documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers, this period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing, this information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section I.1.
If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland), any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages, if the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Mid Cheshire Hospitals NHS Foundation Trust
Internet address:

VI.5)Date of dispatch of this notice: