Pathology Managed Service Nottingham

Pathology Managed Service Nottingham

Lot 1 — Clinical Chemistry; Lot 2 — Haematology; Lot 3 — Coagulation; Lot 4 — Pathology Managed Service.

United Kingdom-Nottingham: Pathology services

2014/S 168-299475

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Nottingham University Hospitals NHS Trust
City Campus, Hucknall Road
For the attention of: James Platts
NG5 1PB Nottingham
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.nuh.nhs.uk

Address of the buyer profile: www.nhssourcing.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Nottingham University Hospitals NHS Trust and University Hospitals Leicester NHS Trust, known as EMPATH
UNITED KINGDOM

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of a Pathology Managed Service.
Nottingham University Hospitals NHS Trust is procuring this service on behalf of Nottingham University Hospitals NHS Trust and University Hospitals Leicester NHS Trust, known as EMPATH.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: The Project is intended to specifically result in an award of business in respect of Nottingham University Hospitals NHS Trust (NUH) and University Hospitals of Leicester NHS Trust (UHL) but within the scope of the project is the opportunity to extend the range and number of premises for which EMPATH may be responsible for during the term of the Contract and to permit some or all of the services to be supplied to other participating bodies.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The provision of a Pathology Managed Service:
Lot 1 — Clinical Chemistry;
Lot 2 — Haematology;
Lot 3 — Coagulation;
Lot 4 — Pathology Managed Service.

II.1.6)Common procurement vocabulary (CPV)

85111800719000003843457085111820384345203843458038434000384333008514800085111810

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

EMPATH is inviting expressions of interest for the provision of a Pathology Managed Service as per the information contained within this Pre-Qualification Questionnaire and the Contract Notice published in the Official Journal of the European Union (OJEU) to assist and enable EMPATH professionals to fulfil their obligations to the local and National Healthcare Community for a period of 10 Years with an option to extend by 5 years. The contract will include a requirement for equipment technology review and potential refresh during the life of the contract (anticipated at 5 and 10 years).
It is envisaged that this provider will supply a wide range of services, both as a primary supplier and in conjunction with third parties, for whom they would undertake full managerial responsibility.
The successful provider will be expected to be capable of providing all tests required by EMPATH (in line with Department of Health (or equivalent body) policies from time to time).
Pathology Services may be required to be delivered to other NHS and Public Sector bodies under this arrangement.
The Pathology Services to be provided are to be divided into 4 Lots as detailed in the Lots section of this advert and the attached PQQ.
The final location for Lots 1 to 4 will be determined during the Dialogue process.
Additionally, the contract may include the provision of other pathology equipment and pathology services for all Lots as appropriate for the delivery of the Services.
For Lots 1, 2, 3 and 4 it is envisaged that the successful provider will provide the necessary staff to maintain and manage the equipment necessary to perform the outputs of the contract. It is also envisaged that the provision of diagnostic staff will remain within the remit of EMPATH.
The outcome of the tender will allow EMPATH to achieve the quality and cost efficiencies of a Hub and Spoke style pathology service.
Estimated value excluding VAT:
Range: between 200 000 000 and 300 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial term of the contract is a period of 10 years with an option to extend by 5 years.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 180 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Clinical Chemistry

1)Short description

The provision of Clinical Chemistry services.

2)Common procurement vocabulary (CPV)

85111800851118208514800085111810

3)Quantity or scope

It is anticipated that the following Pathology Services will be run from the newly located Hub, however there may be a need to provide some services from spoke locations:
Routine Clinical Chemistry and Immunoassay analysers including serology, virology and immunology (including reagent and sample management systems, pre and post analytical automated sample handling, storage and archiving, associated data management to support automation and related interfacing).
Nottingham University Hospitals NHS Trust is procuring this service on behalf of Nottingham University Hospitals NHS Trust and University Hospitals Leicester NHS Trust, known as EMPATH.
Estimated value excluding VAT:
Range: between 50 000 000 and 80 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 180 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Haematology

1)Short description

Provision of Haematology services.

2)Common procurement vocabulary (CPV)

8511180071900000851118208514800085111800

3)Quantity or scope

Core Haematology Analysers (including reagent and sample management systems, pre and post analytical automated sample handling, storage and archiving and associated data management to support automation and related interfacing).
Nottingham University Hospitals NHS Trust is procuring this service on behalf of Nottingham University Hospitals NHS Trust and University Hospitals Leicester NHS Trust, known as EMPATH.
Estimated value excluding VAT:
Range: between 20 000 000 and 30 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 180 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: Coagulation services

1)Short description

2)Common procurement vocabulary (CPV)

85111800

3)Quantity or scope

Coagulation Analysers (including reagent and sample management systems, associated data management to support automation and related interfacing).
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 4 Lot title: Pathology Managed Service

1)Short description

Provision of a Pathology MES.

2)Common procurement vocabulary (CPV)

85111800

3)Quantity or scope

The managed service provider will have overall responsibility for the management of all services included in Lots 1, 2 and 3.
Estimated value excluding VAT:
Range: between 200 000 000 and 300 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Refer to PQQ.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refer to PQQ.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Refer to PQQ.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to PQQ.
Minimum level(s) of standards possibly required: Refer to PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to PQQ.
Minimum level(s) of standards possibly required:
Refer to PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: It is envisaged that EMPATH will short list a minimum of 5 suppliers and a maximum of 8 suppliers to ITPD on the basis that Lot 1 and Lot 2, 3 and 4 will scored and ranked independently as per below:
Lot 1, 2 and 3 — EMPATH expects to short-list 5 bidders for Lot 1, 2 and 3 plus any that tie on scores with the 5th ranked bidder. EMPATH will then invite the short-listed bidders to participate in dialogue.
Lot 4 — EMPATH expects to short-list 3 bidders for Lot 4 plus any that tie on scores with the 3rd ranked bidder. EMPATH will then invite the short-listed bidders to participate in dialogue.
If the top 5 scoring bidders for Lot 1, 2 and 3 also submit the Top 3 bids for Lot 4, only those five Bidders will be short-listed.
Conversely, if none of the top 5 Bidders for Lot 1, 2 and 3 are in the top 3 Bidders for Lot 4, eight bidders will be short-listed. Therefore, between 5 and 8 Bidders will be short-listed plus, as noted above, any bidders which tie with the 5th/3rd placed Bidder for Lot 1, 2 and 3 or 4 respectively.
Please refer to the Pre-Qualification Questionnaire for further information.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

1.10.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender~:

1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://www.nhssourcing.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the user-name you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure);

2. Express an Interest in the tender — Login to the portal with the user-name/password — Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box;
3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT — There may be a mixture of on-line and off-line actions for you to perform (there is detailed on-line help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the on-line help, or contact the eTendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the decision to award the contract is communicated to tenderers in accordance with Regulation 32A of the Public Contracts Regulations 2006. Any tenderer wishing to appeal the decision to award the contract, or after the award of the contract appeal the award of the contract,shall have the rights set out in Part 9 of the Public Contracts Regulations 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.9.2014