Pathology Managed Service

Salisbury: medical equipments

Managed services for supply of medical equipment to Salisbury NHS Foundation Trust.

 

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Salisbury NHS Foundation Trust
Salisbury District Hospital
For the attention of: Vanessa John
SP2 8BJ Salisbury
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.salisbury.nhs.uk/Pages/Home.aspx

Address of the buyer profile: https://tactica-live.advanced365.com/login.asp

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

 

I.2)Type of the contracting authority

Body governed by public law

 

I.3)Main activity

Health

 

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

 

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

1-VJ-210911 – Pathology Managed Services

 

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these
NUTS code UKK

 

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

 

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Pathology Systems, Consumables and Service Tender Salisbury NHS Trust is tendering for laboratory equipment, maintenance and servicing and all other associated consumables and/or reagents. The Trust is looking for a strategic partner for the provision of a managed service or a managed equipment service for the requirements across all the lots in this tender. It is anticipated that the managed service or managed equipment service will extend into other areas of the Trust over the life of the contract. Currently the Trust owns most of its analytical equipment used within the Pathology department. The majority of these items of equipment are now becoming aged and are due for replacement. Other equipments used are on a standard leasing arrangement. The current contractual arrangements for the supply of regeants, consumables and servicing will all be expiring over the coming 12-18 months. The requirements for this contract has been split into 3 lots; Chemistry and Immunoassay; Haematology and Coagulation; Blood Transfusion. Within each lot there may be further categorisation of the range, however, bids must be submitted on a lot basis. For the requirements in each lot, tenderers will be expected to be able to provide equipment, services, reagents and consumables either directly or through a primary contractor as part of a managed service. Tenderers will be expected to signify within the PQQ (see Part A, point 8) if they will be bidding as a primary contractor or as a third party. As part of this managed service it is the expectation of the Trust that the succesful bidder will oversee all aspects of supply and installation of new equipment, performance management, IT solutions, financial performance, enabling works, servicing and maintenance. The Managed Service Agreement will be for 7 plus 7 years. It is expected that there will be a refresh of equipment/technology should the Trust decide to extend the managed service agreement after the initial 7 year period. Further procurements will be required in future years under the managed service agreement for Blood Gas; Protein Electrophoresis; Immunology and Haemoglobin A1c. It is the expectation of the Trust that the winning bidder/primary contractor of this tender will be instrumental in supporting the Trust with these additional requirements throughout the life time of the contract. Shortlisting will take place throughout this competitive tender process with the first cut taking place after receipt of the pre-qualification questionnaires from potential providers. The Trust also reserves the right to eliminate potential providers throughout the dialogue phase.

 

II.1.6)Common procurement vocabulary (CPV)

33100000, 33124100, 33127000, 33159000

 

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

 

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

 

II.1.9)Information about variants

Variants will be accepted: no

 

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 5 600 000 and 11 200 000 GBP

 

II.2.2)Information about options

Options: no

 

II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

 

Information about lots

Lot No: 1 Lot title: Chemistry and Immunoassay

1)Short description

Chemistry We require an analytical system to perform the full range of analyses for general biochemistry in blood, urine, cerebrospinal fluid and other body fluids. As a guide this would include: tests of Renal function, Liver and Bone function, C-reactive protein, Lipids, Uric acid, Glucose, serum enzymes, serum and urine proteins, Bile acids, Rheumatoid Factor and Immunoglobulin’s. Immunoassay We require an analytical system to perform the full range of analyses for general Immunoassay in blood and urine where appropriate. As a guide this would include: Thyroid hormones, Fertility hormones, Haematinic assays, PSA, Tumour markers, Troponin, BNP, Cortisol, Parathyroid hormone and Vitamin D.

 

2)Common procurement vocabulary (CPV)

33100000, 33124100, 33127000, 33159000

 

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

 

Lot No: 2 Lot title: Haematology and Coagulation

1)Short description

Haematology We require an analytical system to perform the full range of analyses for general Haematology. The key requirement is a Full Blood Count with a five part differential, all appropriate flagging, automated Reticulocyte counts and a Nucleated red cell count from the initial aspiration. The System must also include an automated slide maker and stainer for Blood Films. Coagulation We require an analytical system to perform the full range of analyses for general Coagulation. As a guide this would include: Prothrombin time, INR, APTT, D-dimer, Thrombin time, Antithrombin III, Protein S, Protein C, Von Willebrand Antigen and Activity and all appropriate Factor assays. The system must be cap-piercing.

 

2)Common procurement vocabulary (CPV)

33100000, 33124100, 33127000, 33159000

 

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

 

Lot No: 3 Lot title: Blood Transfusion

1)Short description

Blood Transfusion We require an analytical system to perform blood grouping and antibody screening in compliance with BCSH guidelines. The system must have the functionality to perform additional testing and as a guide this would include antibody identification, serological crosssmatching, direct antiglobulin test, phenotyping. The system must include a walk-away analyser with minimal operator activity. There must be bi-directional interfacing with the LIMS and the ability to flag manually edited results to satisfy the MHRA requirements for electronic issue.

 

2)Common procurement vocabulary (CPV)

33100000, 33124100, 33127000, 33159000

 

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

 

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company and other guarantees may be required in certain circumstances see the invitation to tender for further details.

 

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability.

 

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

 

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who does not respond to the following in the requisite manner:
1) Suppliers are required to express an interest in the OJEU process and complete PQQ documents (where applicable) via the Trusts eSourcing system TACTICA – which is accessed at https://tactica-live.advanced365.com– please make sure that you are registered to avoid any future delays.2) Information and formalities necessary for evaluating if requirements are met:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering. Bidders who have been convicted of a Bribery Act 2010 offence under section 1 (offences relating to bribing another person) or section 6 (bribery of foreign public officials) will be excluded. In addition to the Provisions of Freedom of Information Act, Bidders will have due regard to the Trusts obligations on Transparency which are set out in more detail at www.businesslink.gov.uk/transparency/procurement and all offers will be submitted on the basis that the contract when awarded may be published in full in accordance with H M Government Transparency Guidance. The Trust will also be utilising the NHS supplier information database (SID4Health) to manage and assess general pre-qualification information in the form of a profile. As well as responding to the tender via TACTICA, candidates are requested to provide or update their profile on the SID4Health as follows:

a) candidates should register on SID4health at http://www.SID4health.nhs.uk by clicking on the Register Organisation tab and select the Supplier button;

b) to continue with the registration process Suppliers must have a current DUNS Number. If a Supplier does not have a DUNS Number there is a link to the D&B UK website to request a DUNS Supplier Number;
c) Suppliers who already have a published profile on SID4Health must confirm that information is up to date;
i) candidates should ensure all relevant sections of their NHS SID4Health profile are completed to demonstrate their ability to meet the short listing criteria applicable to this contract. Where access to NHS SID4Health is unavailable, please contact NHS SID4Health helpdesk at help@SID4health.nhs.uk.

Please note all responses to OJEU should be made through Tactica eSourcing System – registration is required on SID4Health to update or provide company profiles only.

 

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per III.2.1. above.

 

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per III.2.1. above.

 

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

 

III.3.2)Staff responsible for the execution of the service

 

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

 

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 5

 

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

 

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no

 

IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

 

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

 

IV.3.4)Time limit for receipt of tenders or requests to participate

9.1.2012 – 12:00

 

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

 

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

 

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

 

VI.3)Additional information

To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://tactica-live.advanced365.com.

I.1) Name, addresses and contact point(s): Telephone: (441-722) 33 62 62 43 20.

 

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought in accordance with the Public Contracts Regulations 2006 as amended by the Public Contracts (Amendment) Regulations 2009 and the Public Procurement (Miscellaneous Amendments) Regulations 2011.

 

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.11.2011