Pathology Services Tameside

Pathology Services Tameside

RMP-M7639 – Pathology Laboratory Managed Service.

UK-Ashton-under-Lyne: pathology services

2012/S 52-085173

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Tameside Hospital NHS Foundation Trust
Tameside General Hospital, Fountain Street
Contact point(s): For commercial enquiries
For the attention of: Michael Doyle
OL6 9RW Ashton-under-Lyne
UNITED KINGDOM
Telephone: +44 1619226561
E-mail: michael.doyle@tgh.nhs.uk
Fax: +44 1619226555

Internet address(es):

General address of the contracting authority: http://www.tamesidehospital.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

RMP-M7639 – Pathology Laboratory Managed Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Tameside Hospital and/or Stepping Hill Hospital.
NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Tameside Hospital NHS Foundation and Stockport NHS Foundation Trust (‘the Authorities’) have a requirement to procure a Pathology Laboratory Managed Service for their respective Pathology laboratories. These are located at Tameside General Hospital and Stepping Hill Hospital respectively. This will encompass analytical equipment, consumables and maintenance services for their respective Pathology Departments.
By tendering for a Laboratory Managed Service the Auhorities aim to introduce modern, state of the art laboratory services, which improves the quality of the service and maximises financial efficiency.
Existing Authority staff will continue to be employed by the respective Authorities and will continue to operate and monitor analytical equipment supplied and maintained as part of the service provision.
The current equipment used to provide the service at the respective laboratories is a mixture of items purchased by either capital funding, lease option or reagent rental. The equipment varies in age and level of technological advancement. The aim of the project is to provide a modern automated system that is replaced at regular intervals as required by workload, test repertoire and technological advances. This should streamline and lean the workflow, allowing an increase in capacity, improved stock efficiency and turnaround times, professional development of staff and have the potential to increase market share and provide savings.
Provision of a Managed Service will streamline the service at both sites and provide opportunities to expand the range and geographical spread of services provided. It will drive efficiency savings and give an opportunity for workforce modernisation.
The Authorities will consider options for either a simplified, integrated total laboratory solution or suggested laboratory solutions which will ensure delivery of Key Performance Indicators (KPI’s), which will be agreed with the Primary Contractor(s).
It is envisaged that the Managed Service will include all aspects of equipment provision, including but not limited to the procurement of equipment and consumables, assisting the authorities in product and service evaluation, installation, point of care implementation and inventory management. Additionally, the service will include the provision of training, maintenance and repair services either directly or via agreed third party arrangements. This will include the supplier being responsible for legacy equipment currently installed within the laboratories at the beginning of the contract together with the supply of all reagents and consumables necessary to provide the service.
It is essential that suppliers interested in providing a solution must be capable of providing a service with scalable flexibility and have the capacity and willingness to work with third party suppliers.
It is expected that the supplier will provide and advise appropriate IT solutions and interfaces to the respective Authority IT networks and manage a portfolio of third party suppliers and assist the Authorities in reaching optimum efficiency within their current facilities as well as any subsequent reorganisations/relocations. It is also expected that the provider will assist the Authorities in the management and provision of sufficient and relevant documentation that enables it to meet statutory and accreditation requirements.
II.1.6)Common procurement vocabulary (CPV)

85111800, 33159000, 33690000, 38000000, 38434000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

As detailed in Section II.1.5 and Annex B.
The Authorities invite interested suppliers to complete the Pre-Qualification Questionnaire (PQQ) as their expression of interest.
The Authorities reserve their rights as to whether or not a contract or a number of contracts are awarded under any of the three Lots and the 17 sub-Lots detailed in Annex B of this contract Notice.
The Authorities also reserve their rights as to whether the contract is awarded to one or more providers, for one or more Managed Services, or as the case may be, for one or more Lots or sub-Lots by the contracting Authorities. The contracting Authorities also reserve the right to enter into contracts with one or more providers on a joint or separate basis depending upon the chosen solution(s) and provider(s).
The PQQ requires interested suppliers to stipulate whether they would like to be considered as (a) a Primary Contractor only (b) a Primary Contractor who would also be willing to work as a Third Party Contractor should they not be successful in being shortlisted as a Primary Contractor under the PQQ (c) a Third Party Contractor only.
Important Note: Third party providers must also complete this PQQ in full – this is a mandatory requirement.
Important Note: All Prime Contractors must ensure that Third Party Contractors they intend to use or partner with for any Lots or Sub-Lots have completed this PQQ.
Important Note: Bids under Lot 2 will also require capital purchase options to be submitted.
Estimated value excluding VAT:
Range: between 6 300 000 and 14 800 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Managed service contract will be for 7 years with the option for additional 7 year extension with instrument and equipment refresh.
Provisional timetable for recourse to these options:
in months: 84 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 168 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Tameside Hospital

1)Short description

Pathology Laboratory Managed Services to Tameside Hospital NHS Foundation Trust.
2)Common procurement vocabulary (CPV)

85111800, 33159000, 33690000, 38000000, 38434000

3)Quantity or scope

Provision of a fully managed equipment service which is envisaged to incorporate the following equipment types during the contract period:
(1) Automated and fully interfaced Full Blood Count (FBC) analysers;
(2) Automated and fully interfaced ESR analysers;
(3) Automated and fully interfaced Coagulation Analysers;
(4) Automated and fully interfaced Biochemistry (including Immunoassay) analysers;
(5) Automated and fully interfaced HbA1c and Haemoglobinopathy analysers;
(6) Automated and fully interfaced Tracking systems for analysers listed in 1, 2, 3, 4 and 5 above;
(7) Fully interfaced POCT instruments for Blood Glucose and Ketones;
(8) Fully interfaced POCT instruments for Blood Gas;
(9) Fully interfaced POCT instruments for Urine Dipsticks;
(10) Fully interfaced POCT instruments for Urine Pregnancy Testing;
(11) IT Middleware;
(12) Blood bank fridges, freezers & incubators;
(13) Blood Collection Systems for General Pathology Phlebotomy (including Blood Gas);
(14) Internal Quality Control Materials.
For Lot 1 the Primary Contractor(s) may be required to transfer Tameside Hospital Foundation Trust owned pathology equipment into the Managed Service. This transfer may be by selling, leasing or assigning the lease to the chosen Primary Contractor(s).
Estimated value excluding VAT:
Range: between 5 950 000 and 13 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Stepping Hill Hospital

1)Short description

Pathology Laboratory Managed Services to Stockport NHS Foundation Trust. Bids under Lot 2 will also require capital purchase options to be submitted.
2)Common procurement vocabulary (CPV)

85111800, 33159000, 33690000, 38000000, 38434000

3)Quantity or scope

Provision of a fully managed equipment service which is envisaged to incorporate the following equipment types during the contract period:
(1) Automated and fully interfaced Full Blood Count (FBC) analysers;
(2) Automated and Fully Interfaced Tracking Systems for FBC analysers;
(3) IT Middleware.
Bids under Lot 2 will also require capital purchase options to be submitted.
Estimated value excluding VAT:
Range: between 350 000 and 1 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Combined Procurement for Tameside Hospital and Stepping Hill Hospital

1)Short description

Pathology Laboratory Managed Services to both Tameside Hospital NHS Foundation Trust and Stockport NHS Foundation Trust.
2)Common procurement vocabulary (CPV)

85111800, 33159000, 33690000, 38000000, 38434000

3)Quantity or scope

This Lot is for a combined award for both Trust’s requirements as detailed under Lots 1 and 2.
Estimated value excluding VAT:
Range: between 6 300 000 and 14 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lots 1 and 2 are divided into sub-Lots to provide recourse to the contracting Authorities to award to one or more providers under each Lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The contracting authoirty and all participating Authorities reserve the right to to require deposits and/or guarantees and/or bonds and/or any other form of security. Details will be provided in the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details will be provided in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Further details will be provided in the tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per the PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ.
Minimum level(s) of standards possibly required:
Timely completion of the PQQ is a mandatory requirement for organisations to formally express an interest in this contract opportunity.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: As per the PQQ process. The top 5 to 7 organisations (subject to adequate response) will be shortlisted against the criteria stated in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Contract organisation. Weighting 10

2. Management & resources. Weighting 3

3. Service quality. Weighting 31

4. Human resources. Weighting 2

5. Risk management. Weighting 2

6. Sustainability. Weighting 2

7. Price. Weighting 45

8. Volume of business price breaks. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

RMP-M7639
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

19.4.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

For the avoidance of doubt the planned timeframes for this exercise are as follows:
i) Advert and PQQ published – 12.3.2012.
ii) Expressions of interest and PQQ responses fully completed – by 17:00 hrs 19.4.2012 (firm).
iii) Site visits for shortlisted suppliers and approved third Part Contractors, between 20.4.2012 and Friday 3.8.2012.
iv) ITT documents published – 6.8.2012 (estimated).
v) Final bids submitted – 21.9.2012 (estimated).
vi) Notification of award decision – 16.11.2012 (estimated).
Please note that additional time has been provided in the procurement process post PQQ and prior to the issue of the ITT for all shortlisted Primary Contractors and approved Third Party Contractors to visit the respective sites and review the service.
These timeframes are subject to potential change. Any such changes will communicated to interested parties through the EU Supply CTM system.
Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information through the NHS Shared Business Services (SBS) eTendering portal as follows:
i) Candidates should register on the NHS SBS eTendering portal at https://nhssbs.eu-supply.com by clicking the link to register;

ii) Accept the terms and conditions and click “continue”;
iii) Enter your correct business and user details (note the username you choose) and click “Save” when complete;
iv) You will shortly receive an email with your unique password (please keep this secure).
Following an expression of interest on nhssbs.eu-supply.com, the PQQ will be available to access on nhssbs.eu-supply.com. This PQQ must be returned in accordance with the instructions set out in the document by the time and date set out at section IV.3.4 above. The contracting authority does not bind itself to accept the lowest or any offer. The contracting authority is not responsible for any costs incurred by bidders in relation to the participation in this process.
For any support in submitting your expression of interest please contact the eTendering Help-desk at +44 8008402050 or support@eu-supply.com.

For technical enquiries relating to Lot 1 please contact: Geoff Lavelle, Blood Sciences Manager, Tameside Hospital NHS Foundation Trust. e-mail: geoff.lavelle@tgh.nhs.uk tel: +44 1619226392.

For technical enquiries relating to Lot 2 please contact: Margaret Drury, Technical Head of Blood Sciences, Stockport NHS Foundation Trust. e-mail: margaret.drury@stockport.nhs.uk tel: +44 1614195630.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the decision to award the contract is communicated to tenderers in accordance with Regulation 32 of the Public Contract Regulations 2006. Any tenderer wishing to appeal the decision of the award of the contract shall have the rights set out in Part 9 of the Public Contracts Regulations 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:12.3.2012