Pathology Services Tender London

The provision of Clinical Blood Sciences including Blood Transfusion, Microbiology, Virology, Cytology and Immunology.

United Kingdom-Stanmore: Pathology services

2016/S 101-180615

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Royal National Orthopaedic Hospital NHS Trust
Brockley Hill
For the attention of: Ms Nuntima Lloyd
HA7 4LP Stanmore
UNITED KINGDOM
Telephone: +44 2083853004
E-mail: nuntima.lloyd@rnoh.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.rnoh.nhs.uk

Further information can be obtained from: Royal National Orthopaedic Hospital NHS Trust
Brockley Hill
For the attention of: Ms Nuntima Lloyd
HA7 4LP Stanmore
UNITED KINGDOM
Telephone: +44 2083853004
E-mail: nuntima.lloyd@rnoh.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Royal National Orthopaedic Hospital NHS Trust
Brockley Hill
For the attention of: Ms Nuntima Lloyd
HA7 4LP Stanmore
UNITED KINGDOM
Telephone: +44 2083853004
E-mail: nuntima.lloyd@rnoh.nhs.uk

Tenders or requests to participate must be sent to: Royal National Orthopaedic Hospital NHS Trust
Brockley Hill
For the attention of: Ms Nuntima Lloyd
HA7 4LP Stanmore
UNITED KINGDOM
Telephone: +44 2083853004
E-mail: nuntima.lloyd@rnoh.nhs.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Pathology Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKI2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Royal National Orthopaedic Hospital NHS Trust (RNOH) are seeking to procure, via the Restricted Procurement procedure, with services with acute hospital pathology experience, to play a key role in the provision of an end to end pathology service, including but not limited to the provision of:
— The provision of Clinical Blood Sciences including Blood Transfusion, Microbiology, Virology, Cytology and Immunology;
— The provision of acute hospital pathology services to the Trust, including all required analysers, equipment, reagents and consumables;
— The planning, transition, implementation, operation and management arrangements, all designed to ensure that the potential provider establishes and provides appropriate high quality pathology services;
— The provision of an on-site pathology service for an agreed repertoire of tests;
— The provision of off-site and referral tests from their host laboratory;
— The provision and oversight of Point of Care Testing (PoCT) on the RNOH site;
— The integration/ interface for electronic requesting and reporting through the Hospitals Anglia ICE system.
A key aspect of the procurement will be to agree on the most advantageous commercial arrangements within which the Trust and the PP will deliver the required services.
It is envisaged that the contract will be awarded in October 2016. The contract duration will be for a core 5 years for acute pathology services, with the option for the Trust to extend the contract for a further 2 years, and potentially longer depending on performance, in yearly periods.

This notice is supported by full Pre-Qualification Questionnaire documentation and a Specification which sets out in more detail the requirements of the Trust. This documentation is available via https://www.lppsourcing.org

II.1.6)Common procurement vocabulary (CPV)

85111800, 48814000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Offer the full range of services required. RNOH requires a managed pathology service covering the disciplines of:
— Microbiology,
— Virology,
— Immunology,
— Cytology,
— Clinical Chemistry,
— Haematology including Coagulation,
— Blood Transfusion.
Estimated value excluding VAT:
Range: between 7 000 000 and 9 800 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 3.4.2017. Completion 31.3.2022

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances. See the invitation to offer and Managed Service Contract for further details.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As specified in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate will be accepted from groupings of economic operators (consortia). In the event of a successful consortium bid, the Trust may specify that the consortium takes a particular legal form and/or require that a single consortium member takes primary liability or that each member undertakes joint and severable liability irrespective of the legal form adopted. Where a subsidiary company is used, the ultimate parent company may be required to provide a guarantee in respect of the performance of the contract by the subsidiary before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) Is bankrupt or is being wound up, where his affairs are being administered by the Court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the Court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
This will be evaluated via a Dun & Bradstreet financial assessment.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As specified in the Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As specified in the Pre-Qualification Questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Based on PQQ response and PQQ evaluation Criteria.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PRO/102/2016

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.6.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.6.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.7.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on: https://www.lppsourcing.org You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. In order to register for a free account, please follow the link above and create an account for your organisation. Please, wherever possible, use a generic organisation group email address, rather than addresses of individual staff members, to avoid communications and notifications being missed. Only 1 account for each supplier should be created. If you have any queries, please contact Nuntima Lloyd Suppliers must read through this set of instructions and follow the process to respond to this opportunity. Please ensure you follow any instruction provided to you. The deadline for submitting your response(s) is 24.6.2016 (12:00). Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents. If you experience any technical difficulties please contact the Due North Help desk on call 0845 293 0459 (8:30 until 17:30, Monday to Friday except Bank Holidays) or email: support@due-north.com Expressions of Interest must be submitted through the Due North eTendering portal. RNOH NHS Trust must not be contacted directly in relation to this contract and will only address questions raised through the Due-North eTendering portal and will not reply to any such direct emails or telephone calls. The Due North reference for this opportunity is A6QE943L87. When required, pricing must be in Sterling and payments under the contract will be made in Sterling. The contract is expected to last for 60 months. The contract will be governed by English law. RNOH NHS Trust reserves the right to annul the tendering process and not award a contract. If and when this requirement is offered to tender, this may be done in whole or in part via electronic means using the Internet. The tender exercise will be coordinated through a procurement panel of representatives. Further information will be sent out in the tender documentation. Bidder clarifications, if applicable, will be held after receipt of the Invitation to Tender documents have been returned and suppliers must make themselves available for them. RNOH NHS Trust does not bind itself to accept the lowest offer or any offer either in part, each item for this purpose being treated as separately. RNOH NHS Trust cannot be held responsible for any costs incurred by offerors in relation to the preparation of their and any subsequent post offer clarifications. Suppliers must use the file reference PRO/102/2016 in all correspondence. Suppliers must follow the instructions fully. Suppliers must complete their PQQ document set before the deadline as set out in this notice. Suppliers must comply with all of the requests within this OJEU notice and subsequent tender requirements or they may not be considered. The procurement will be run in accordance with Section 7 of the Public Contracts Regulations 2015 (‘the Regulations’). The Trust intends only to be bound to the Regulations insofar as they apply to SOS Services. Further details are set out in the procurement documents. The Trust reserves the right not to award any or part of this contract, postpone or terminate the procurement process (or any part of it) or change the procedure used to procure the contract, at any time without liability on its part. No contract will be created between the Trust and any bidder until a contract is executed between the Trust and the successful Bidder. The Trust is not liable for any costs (including third party costs, fees or expenses) incurred by those expressing an interest in or bidding for this opportunity and no implied contract is created. Tenders and all supporting documentation must be priced in sterling and written in English. Any agreements entered into will be governed by English law and subject to the exclusive jurisdiction of the English Courts. This contract is for the benefit of Royal National Orthopaedic Hospital, Brockley Hill, Stanmore, Middlesex, HA7 4LP.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal National Orthopaedic Hospital NHS
Brockley Hill
HA7 4LP Middlesex
UNITED KINGDOM
E-mail: nuntima.lloyd@rnoh.nhs.uk
Telephone: +44 2083853004
Internet address: www.rnoh.nhs.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Please refer to the contact at 1.1) of this notice.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.5.2016

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