Pathology Services Tender Sheffield

Pathology Services Tender Sheffield

Pathology managed laboratory services. NHS Commercial Procurement Collaborative – Commissioners.

UK-Sheffield: pathology services

2012/S 36-058404

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Commercial Procurement Collaborative – Commissioners
Don Valley House. Savile Street East
For the attention of: Mark Algar
S4 7UQ Sheffield
Telephone: +44 1142264457

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Pathology managed laboratory services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Mid Yorkshire Hospitals NHS Trust: Wakefield, Dewsbury; Pontefract and any location supported by the Trust.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

NHS CPC are procurement the provision of pathology managed laboratory services on behalf of Mid Yorkshire Hospitals NHS Trust.
The Trust requires the provision of pathology managed laboratory services to produce reportable test results.
The contractor will be responsible for the provision of all necessary equipment, reagents/consumables, interfaces and software, maintenance, upgrades and training for the blood sciences service on the Trust’s three sites at Wakefield, Dewsbury and Pontefract. This will include guaranteed service availability, performance standards and quality of service delivery.
The contract is to encompass the main automated sections of blood sciences, which include routine biochemistry, immunoassay, haematology and coagulation and microbiology serology.
Suppliers interested in providing a managed service solution must either be capable of providing a complete service with scalable flexibility or the capacity and willingness to work with, and fully manage, any third party suppliers.
The contract will be for a period of 10 years with an option for the Trust to extend up to a maximum of 15 years.
II.1.6)Common procurement vocabulary (CPV)

85111800, 71900000, 38434520, 38434000, 38000000, 85148000, 85111810, 51400000, 38434570, 33698000, 50421000, 85111820, 38434580, 38434500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Provision of pathology managed laboratory services to Mid Yorkshire Hospitals NHS Trust.
The approximate value of services is 1.6 million GBP per annum, further details will be provided in the ITT.
This is a 10 year contract with the option to extend the contract for a further period of 60 months.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A consortium bid is acceptable but the contracting authority reserves the right to require any contract to be entered into with a single legal entity (whether a lead contractor or a special purpose vehicle).
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Listings of the entities eligible to utilise any resulting agreement(s), subject to the approval of NHS CPC, can be found at:
— Acute Trusts:,

— Primary Care Trusts:,

— Mental Health Trusts:,

— Ambulance Trusts:,

— Care Trusts:,

— Strategic Health Authorities:,

— Special Health Authorities: other English NHS bodies:,

— Arms Length Bodies:

The NHS Commissioning Board and other organisations involved in commissioning or overseeing General Practitioner services and GP consortia which will be responsible for commissioning most aspects of NHS care (or equivalent body/bodies established pursuant to legislation enacted as a result of, or in connection with, the white paper, equity and excellence: Liberating the NHS published July 2010.
GP Practices:, and: and any other provider of primary medical services:

a) who are a party to any of the following contracts:
— General Medical Services (GMS),
— Personal Medical Services (PMS),
— Alternative Provider Medical Services (APMS) and/or.
b) Commissioned by the NHS Commissioning Board or other organisations involved in commissioning or overseeing General Practitioner services, as described above. Social enterprises:

Local Authorities:

NHS Wales (National Health Service for Wales) including but not limited to: Welsh Health Boards, Primary care services – GPs, pharmacies, dentists and optometrists, hospital services, and community services, including those provided through community health centres and mental health services:

NHS Scotland (National Health Service for Scotland) including but not limited to: NHS Boards, Hospitals, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services:

NHS Northern Ireland (National Health Service for Northern Ireland) including but not limited to: Health and Social Care Trusts, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, social care services and community services, including those provided through community health centres and mental health services:

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates may be rejected who do not respond in accordance with the format and instructions of this requirement. Prior to entering your general information & expressing an interest in this requirement candidates are requested to provide their profile in Sid4health. The Yorkshire & Humber CPC utilizes the NHS Supplier Information Database (sid4health) to manage & assess general pre-qualification info in the form of a profile. To register your profile on Sid4health you must:
i) obtain a Dun & Bradstreet (D&B) DUNS(R) Number to enable registration on sid4health. Normally its provided within 48 hours but may take up to 5 days. The DUNS(R) No. is the standard supplier coding for the NHS & must be obtained for trading with the NHS. Check if your company has a DUNS(R) No on the Sid4health registration page.
ii) go to and select Register Supplier Organisation & enter the first part or the whole of your organisation name or DUNS number. Click on Search, follow instructions to complete the registration or select an existing registration to create a new user account. (Candidates must publish at least one validated profile to make their profile available for buyers to view generally – see help page on Sid4health within profile management for details).

iii) ensure all mandatory fields of their Sid4health profile are completed. D&B data will be supplied automatically by D&B.
iv) Where access to Sid4health is unavailable, contact the sid4health Helpdesk:

Once your sid4health profile has been completed & validated progress to express interest in this tender as per section VI.3)Please ensure YOU keep your profile updated within Sid4health regularly.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Each bidder must be able to demonstrate that they have experience of providing pathology managed services.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

26.3.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once),
— Browse to the eSourcing portal: and click the link to register,

— Accept the terms and conditions and click “continue”,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly receive an e-mail with your unique password (please keep this secure). Once registered, please follow the steps to import your sid4health profile, the instructions to do so are in the “Supplier Import guide” once logged in. You will then be able to express interest in the tender exercise that is of interest to you.
2. Express an Interest in the tender:
— Login to the portal with the username/password,
— Click the “PQQs / ITTs Open To All Suppliers” link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the “Express Interest” button at the top of the page,
— This will move the PQQ /ITT into your “My PQQs/ My ITTs” page. (This is a secure area reserved for your projects only),
— You can now access any attachments by clicking “Buyer Attachments” in the “PQQ/ ITT Details” box.
3. Responding to the tender:
— Click “My Response” under “PQQ/ ITT Details”, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining),
— You can now use the “Messages” function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the “Submit Response” button at the top of the page. If you require any further assistance please consult the online help or contact the eTendering help desk.
Full details of the requirements on each site are provided in the tender documentation. An integrated automated solution as described in the tender documentation is required for the Pinderfields site. Building works are required to prepare the Dewsbury laboratory.
The contract will include a requirement for equipment technology refreshes during the life of the contract (anticipated at 5 and 10 years).
Over the next 5 years, the Trust will in addition be replacing other existing pathology arrangements for:
— Blood transfusion,
— Immunology,
— Microbiology poured media,
— Supply of blood tubes,
— Biochemistry specialist areas (not included within the specification and including, but not limited to, HbA1c),
— Point of care testing and /or,
— Any new pathology tests that may become available.
In the future the Trust anticipates (but does not guarantee) including replacements of such current arrangements under the terms of the pathology managed laboratory services contract.
Potential bidders wishing to be considered for this contract must provide such additional procurement-specific information as is required in the tender documentation.
The contracting authority does not bind itself to accept the lowest or any offer.
The contracting authority is not responsible for any costs incurred by bidders in relation to their participation in this process.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The YHCPC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.2.2012