Pathology Tender West Sussex

Pathology Tender West Sussex

Pathology managed service contract. UK-Chichester: pathology services

2012/S 49-080466

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Western Sussex Hospitals NHS Trust
Spitalfield Lane
Contact point(s):, All contact should be made via the BravoSolution Secure Messagaing Portal
For the attention of: Frances O’Grady
PO19 6SE Chichester

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Pathology managed service contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Western Sussex Hospitals NHS Trust.
NUTS code UKJ24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Western Sussex Hospitals NHS Trust Pathology Re-design project aims to have a pathology service that is integrated, maximises innovation and technology, and drives efficiencies and effectiveness. The pathology managed service needs to be delivered in a modern and dynamic way with providers demonstrating their approach to quality, innovation and technology. Providers will need to show their understanding of immediate and long term requirements of both the NHS and the pathology industry, with continual improvement and underpinned by best practice. The Trust wishes to redesign its pathology services in a way that is affordable and able to meet the service and investment requirements of the future. The service will be subject to ongoing review and development by Western Sussex Hospitals NHS Trust and the service provider is to take note of emerging best practice and advances in approach throughout the life of the contract. There is a clear expectation that the service provider will work closely with the Trust and strive to continuously improve service delivery, embrace innovation and provide a flexible service which can readily respond to changing needs. The current estate requires minor enabling works to generate an environment that would allow more efficient work flow, use of space and rationalisation, leading to a reduction in costs without sacrificing quality. The funding and undertaking of these works will also be included within the tender offer. The Trust is seeking a pathology managed service (excluding staff) for laboratory equipment, associated laboratory consumables and IT, and enabling works under a total managed service.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Any requirements will be stated in the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see tender documentation for details.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders are requested to respond to the following in the requisite manner:
1) Entering general PQQ supplier information.
NHS commercial solutions on behalf of Western Sussex Hospitals NHS Trust utilises the NHS supplier information database (sid4health) to manage and assess general pre-qualification information in the form of a profile. Candidates are requested to complete and publish their profile in sid4health as follows:
I) Bidders must obtain a Dun & Bradstreet (D&B) D-U-N-S®. Number to enable registration on sid4health. This normally is provided within 48 hours but may take up to 5 days for UK registered businesses, so please ensure this step is completed as early as possible in your bid submission process. The D-U-N-S® Number is the NHS recommended supplier identification number for trading with the NHS. For further information on the D&B registration process, please visit their website (;

II) Organisations must go to the following web page Select “Register Organisation” on the left of the page and then select “Organisation Type” as supplier. Key in details as shown to search for your organisation’s D-U-N-S® Number. If your organisation is not registered with D&B, please contact them directly via the link at the bottom this page;

III) Upon receipt of your sid4health login details, please access the profile management area, create, validate and publish your sid4health organizational profile. (Organisations must publish at least one validated profile to make their profile available for buyers to view generally – see the Help page on sid4health within profile management for more details);
IV) Organisations should ensure that they complete a full profile, in order that they can demonstrate their ability to meet the applicable short-listing criteria detailed in the PQQ. D&B data will be supplied automatically by D&B;
V) On publication of the completed profile, organisations should express their interest by registering on the NHS commercial solutions bravosolution e-tendering powered by BravoSolution eSourcing technology.
8 / 19 portal (( The system will then challenge the bidder to enter the organisation’s D-U-N-S® Number and the relevant sid4health published profile. This will result in the bidders information held in the sid4health profile to be pulled into the PQQ and reduce the amount of effort required to complete this PQQ. The profile information will populate the relevant.

PQQ questions overnight, which can then be reviewed by the bidder prior to submission. Please note, that there will be additional questions that are specific to the project and these will require manual input within the Bravosolution tool itself. Once the bidder has completed the PQQ, it can be submitted. Bidders can complete all PQQ questions within the e-tendering portal, but it is recommended that bidders who submit multiple tenders to the NHS take the opportunity to manage their standard corporate information on the sid4health platform, which will over time reduce the amount of effort required to respond to NHS PQQs;
VI) Where access to Sid4health is unavailable, please contact the sid4health Helpdesk at:;

VII) For any technical support required in submitting your expression of interest or the response to the PQQ, please contact the eTendering Help-desk at +44 8003684850 or;

VIII) The update of a Sid4health profile by a bidder organisation does not constitute an expression of interest for the advertised contract.
This procurement is project number 404 in Bravo and named pathology managed services – Western Sussex Hospitals NHS Trust, the PQQ number is 501 complete with MOI documentation. Please note there are online and telephone help contact points detailed on the home page of the Bravo system if any problems arise.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see tender documentation for details.
Minimum level(s) of standards possibly required: Please see tender documentation for details.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see tender documentation for details.
Minimum level(s) of standards possibly required:
Please see tender documentation for details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Project_404 – Pathology Managed Service Project
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

16.4.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The services under service category 25 are often seen as Part B (of Schedule 3 to the Public Contracts Regulations 2006[2] (as amended) (the Regulations) and Annex IIB to Council Directive 2004/18/EC), otherwise known as Residual Services. In this case, however, the Awarding Authority is advertising this opportunity as a Part A (Priority) Service, meaning that the full scope of the relevant regulations will apply.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: [This authority] will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5), as amended by the Public Contracts (Amendment) Regulations 2009 and the Public Contracts (Miscellaneous Amendments) Regulations 2011, provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.3.2012