Patient and staff media within the new cystic fibrosis unit

Patient and staff media within the new cystic fibrosis unit

This is a pre-procurement market sounding exercise to provide advance notice to potential suppliers and invite their participation in the development of the specification. The procurement process is expected to begin within the first quarter of 2013/2014.

UK-Nottingham: IT services: consulting, software development, Internet and support

2012/S 226-371852

Prior information notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Nottingham University Hospitals NHS Trust
City Campus, Hucknall Road
For the attention of: Rachel Wing
NG5 1PB Nottingham
UNITED KINGDOM
Telephone: +44 1159691169
E-mail: rachel.wing@nuh.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:

Patient and staff media within the new cystic fibrosis unit.
II.2)Type of contract and place of delivery or of performance

Supplies
This is a pre-procurement market sounding exercise to provide advance notice to potential suppliers and invite their participation in the development of the specification. The procurement process is expected to begin within the first quarter of 2013/2014.
A supplier day will be held during January 2013 and parties interested in attending the day are asked to register their interest via the NHS Sourcing web site: www.nhssourcing.co.uk.

The deadline for registration of interest is Sunday 30.12.2012.
NUTS code UKF14

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:

Cystic fibrosis (CF) is a complex, progressive, multisystem disease. There are highly transmissible strains of Pseudomonas auriginosa which are linked to worsened prognosis and survival. All patients with CF should therefore be completely segregated from one another.
Care for adult CF patients is delivered by a multi-disciplinary team comprising doctors, specialist nurses, dieticians, physiotherapists, social workers and psychologists.
A mixture of out-patient care (patients may need seeing weekly and always monthly), community care (currently the home IV service and physiotherapy), and in-patient care is provided. Often in severe disease and the terminal phase, patients spend the majority of their time in hospital.
Funding has been secured for a purpose built cystic fibrosis unit which comprises of:
— 16 bedded inpatient unit that allows segregation of patients with transmissible strains of pseudomonas, preventing cross-infection to other CF patients and chronic respiratory patients,
— As patients can be in hospital for extended periods, the inpatient units should be equipped with a television that meets infection control standards and is connected via I.P. connectivity; is free of charge to the patient, with the option of pay-to-watch premium services such as sky sports or movies; is able to connect to the Internet, to enable patients to log on to social media service as well as an exercise device such as Nintendo Wii Fit or Xbox Kinect. A video conferencing solution is a must, that will allow staff to speak to individual patients and/or connect to multiple rooms in order to provide group classes, such as exercise or dietary advice as well as patient-to-patient connectivity. Staff providing care for the patients, should be able to connect to hospital systems within the bedrooms to update patient records. Patients should also be able to view their scheduled appointments e.g. time-slots with the dietician or in the gym etc., or have some alert mechanism advising them of their schedule,
— Dedicated out-patient unit that allows segregation of patients with different strains of highly transmissible pseudomonas into separate clinics in line with CF Trust recommendations. This will further minimize the risk of cross-infection,
— Patients can be in the outpatient unit for upwards of 3 hours. Therefore, televisions will be provided within each of the 9 outpatient consulting rooms. A video conferencing solution will also be required within these units,
— Exercise is met via regular access to gym equipment, within rooms, and in a purpose-built gym allowing patients to exercise together as a virtual group using video-conferencing or side-by side, in individual gym pods. A large gym will be provided as well as 3 individual pods facing into the gym,
— It is envisaged that the physiotherapists will run classes throughout the day and will have a large screen with video conferencing functionality with multiple connectivity, allowing staff to communicate individually to patients within the cubicles and/or to the 3 patients at once, connectivity between the cubicles should also be available as well as connectivity to the inpatient rooms and out to patients in the community. Recording demonstrations should be available on the video conferencing equipment,
— The out-patient unit, exercise pods, and in-patient rooms, will all be linked by video conferencing, which will also assist with:
—— A home IV service with regular patients checks,
—— Health promotion and health education.
— The provision of a specialised kitchen and chef will ensure that nutrition and the individual needs of patients can be catered for in a way that the mass catering of the hospital’s main kitchen cannot,
— There will be a main kitchen for the chef with a further adjacent kitchen for patients. It is envisaged that the 2 kitchens will be linked via a video conferencing facility, allowing the chef to demonstrate and advise patients on cooking techniques. The video conferencing solution should also allow connectivity from the main kitchen to the inpatient and outpatient rooms as well as to patients out in the community. Recording of the demonstrations should be an option,
— Staff rooms/offices – the multi-disciplinary team will all be based in the new unit. Video conferencing from each desk (including open plan offices, therefore headsets and microphones will be a must) will need to be available to allow staff to communicate with patients in the community, minimising the need to travel to make home visits as well as minimising the patients’ need to travel to the hospital,
— Relatives rooms – these will need to be equipped with televisions connected via I.P and meet infection control standards. As these rooms will be utilised by staff for private consultations, when not in use by relatives, they will also need to be equipped with video conferencing equipment,
— Staff seminar room – an electronic, interactive whiteboard with national and international connectivity for video conferencing and presentations,
— Multi function room (the round room) – either a laptop or PC for community staff to log onto the hospital systems and for video conferencing,
— Physiotherapy treatment rooms – PC for Physiotherapists to update hospital systems and with video conferencing equipment,
— External garden/gym area – surveillance camera / external IP camera accessible via web page internally – this will not require images to be recorded (just to keep a check that patients are not in close contact with each other).
As an enhanced option, the screens need to be touch screen (virtual keyboard desirable) to provide patient surveys, menu options etc. We’d like the option to make and receive telephone calls without the need for extra peripherals. The device should be able to connect to hospital systems via VDI or Windows directly so that clinical staff can show their patient’s xrays etc. The device MUST be as compact as possible, easily cleaned, able to accept smartcards and preferably powered over the Ethernet.
II.5)Common procurement vocabulary (CPV)

72000000, 32500000, 32000000, 72400000, 48800000, 48700000, 48211000, 72300000, 32300000, 72500000, 72000000, 72700000

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

NHS Terms & Conditions.
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.3)Information on general regulatory framework

VI.4)Date of dispatch of this notice:20.11.2012