Patient Catering Services London

Patient Catering Services London

The Hillingdon Hospital NHS Foundation Trust is seeking a provider of plated style ready meals (either cook/chill or cook/frozen) that can be regenerated by microwave on an individual basis within a 3-5 minute cycle. UK-Uxbridge: catering services

2012/S 58-094614

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Hillingdon Hospital NHS Trust
The Furze
For the attention of: John Dangerfield
UB8 3NN Uxbridge
UNITED KINGDOM
Telephone: +44 1895279896
E-mail: john.dangerfield@thh.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Patient catering solution.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKI23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Catering services. Catering services for other enterprises or other institutions. The Hillingdon Hospital NHS Foundation Trust is seeking a provider of plated style ready meals (either cook/chill or cook/frozen) that can be regenerated by microwave on an individual basis within a 3-5 minute cycle. Storage and regeneration of meals must be compatible with equipment within our current infrastructure or delivered with only minor capital investment.
Meal variety expected will include breakfast, lunch and dinner services plus provision of specialist diets and cultural meals (i.e. Halal, Afro, Asian ect). Potential providers must be able to evidence that they can provide a large variety of dishes from each culture to enable patient choice. Dietary contents of each meal (and type of meal) will be subject to Trust defined minimum nutritional standards as defined within the specification section of ITT documents.
Total number of individual meals projected over both sites will be between 300 000 – 600 000 meals per year (subject to final specification).
Final consideration will be given to price, quality (choice, dietary compliance, taste and appearance), ethical sourcing and carbon & environmental considerations. Full details of evaluation methodology will be contained within ITT documentation.
Potential bidders must note – this requirement is for the supply of foodstuffs in the form of plated meals only – not the deliverance of a meal delivery system or staffing.
II.1.6)Common procurement vocabulary (CPV)

55520000, 55523000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Hillingdon Hospital NHS Foundation Trust is seeking a provider of plated style ready meals (either cook/chill or cook/frozen) that can be regenerated by microwave on an individual basis within a 3-5 minute cycle. Storage and regeneration of meals must be compatible with equipment within our current infrastructure or delivered with only minor capital investment.
Meal variety expected will include breakfast, lunch and dinner services plus provision of specialist diets and cultural meals (i.e. Halal, Afro, Asian ect). Potential providers must be able to evidence that they can provide a large variety of dishes from each culture to enable patient choice. Dietary contents of each meal (and type of meal) will be subject to Trust defined minimum nutritional standards as defined within the specification section of ITT documents.
Total number of individual meals projected over both sites will be between 300 000 – 600 000 meals per year (subject to final specification).
Final consideration will be given to price, quality (choice, dietary compliance, taste and appearance), ethical sourcing and carbon & environmental considerations. Full details of evaluation methodology will be contained within ITT documentation.
Potential bidders must note – this requirement is for the supply of foodstuffs in the form of plated meals only – not the deliverance of a meal delivery system or staffing.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Subject meeting standards required after company credit checks that will be detailed in PQQ in order to progress to ITT stage. Levels required and further details will be issued with PQQ.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Supply contract will be subject to Hillingdon Hospitals – terms and conditions, all detailed at ITT stage.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

N/a.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Detailed in PQQ and ITT.
Minimum level(s) of standards possibly required: Detailed in PQQ and ITT.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) A list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities.
Detailed in PQQ and ITT.
Minimum level(s) of standards possibly required:
Detailed in PQQ and ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: MEAT detailed in PQQ and ITT.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HILL/Catering/2012
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.4.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

27.4.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

GO Reference: GO-2012320-PRO-3797333.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Hillingdon Hospital NHS Trust
The Furze
UB8 3NN Uxbridge
UNITED KINGDOM
Telephone: +44 1895279896

Body responsible for mediation procedures

The Hillingdon Hospital NHS Trust
The Furze
UB8 3NN Uxbridge
UNITED KINGDOM
Telephone: +44 1895279896

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

The Hillingdon Hospital NHS Trust
The Furze
UB8 3NN Uxbridge
UNITED KINGDOM
Telephone: +44 1895279896

VI.5)Date of dispatch of this notice:20.3.2012