Payroll and Pension Auto-enrolment Oldbury

Provision of Direct Payment Support Service for Adults inclusive of Managed Accounts and Payroll and Pension Auto-enrolment and Employer Support to people living within the Borough of Sandwell.

United Kingdom-Oldbury: Payroll management services

2016/S 180-323935

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sandwell Metropolitan Borough Council
The Council House
For the attention of: Richard Lowe
Oldbury
United Kingdom
Telephone: +44 1215695597
E-mail: richard_lowe@sandwell.gov.uk

Internet address(es):

General address of the contracting authority: www.sandwell.gov.uk

Address of the buyer profile: www.sandwell.gov.uk

Further information can be obtained from: Sandwell MBC In-Tend Supplier Portal (please see Internet address URL below)
Internet address: https://in-tendhost.co.uk/sandwellmbc

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Sandwell MBC In-Tend Supplier Portal (please see Internet address URL below)
Internet address: https://in-tendhost.co.uk/sandwellmbc

Tenders or requests to participate must be sent to: Sandwell MBC In-Tend Supplier Portal (please see Internet address URL below)
Internet address: https://in-tendhost.co.uk/sandwellmbc

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Direct Payment Support Service for Adults inclusive of Managed Accounts and Payroll and Pension Auto-enrolment and Employer Support to people living within the Borough of Sandwell.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKG34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision of Direct Payment Support Service for Adults inclusive of Managed Accounts and Payroll and Pension Auto-enrolment and Employer Support to people living within the Borough of Sandwell
The Metropolitan Borough of Sandwell wishes to appoint up to three Contractors to provide up to three Direct Payments Support Services to adults living within the Borough of Sandwell. The Direct Payment Support Service consists of three service areas or lots and the Council may award more than one lot to an individual Contractor. Contractors may bid to deliver 1,2 or all 3 Lots.
The services will be provided to individuals who are in receipt of a personal budget and wish to use a direct payment to retain choice and control over the services they receive. The services will be:
Lot 1: Payroll service: to provide a comprehensive payroll service to Direct Payments recipients within Sandwell including payroll calculation, registration with HMRC, administration of Pension Auto Enrolment and assistance with accounting for tax and National Insurance.
Lot 2: Managed Account service: to administer the Direct Payment accounts for individuals who are in need of such assistance. The type of account may be one where the client employs a Personal Assistant or one where they engage with an agency for the provision of their care. The service will include managing the receipt of the clients assessed charge into the account.
Lot 3: Employer Support Service: to provide advice, information and training to all eligible individuals to enable them to employ Personal Assistants using their Direct Payment and assisting them with the complexities of becoming an employer.
It is anticipated that the contract will commence on 6 April 2017 and run for a period of 3 years (until 5 April 2020) with an option to extend, (subject to the Council’s needs for the services) for a further year.
Suitably qualified and experienced Contractors are invited to respond to the Invitation to Tender documents, and submit proposals for the delivery of 1, 2 or all 3 lots. These must be submitted no later than 12.00 noon on 24.10.2016- via InTend.
The deadline for the submission of any clarification questions is 17:00 on 7.10.2016 via InTend.
The Council intends to use an evaluation model based on quality and price. The criteria, on which the tender will be evaluated, inclusive of weighting attached to each, will be included in the Invitation to Tender (ITT) documentation.
NB The contract reflects services currently being provided by existing organisations, and therefore the EC Acquired Rights Directive 77/187 as amended under the Transfer of Undertakings (Protection of Employment) Regulations 1981 may apply to this contract.

The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal.

From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the ITT and other related documents.
In Order To View the On-Line Questionnaire and Submit a Tender, you will be required to’ Opt-In’.
Please be mindful that if you are cut and pasting your question responses onto the On-Line Questionnaire that you do so from a notepad document, this is due to the fact that some special characters are not accepted within the On-Line Questionnaire.
For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the ‘Guidance for Suppliers’ section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal.
If you require further assistance in respect of the system please contact the In-tend support team on 0844 272 8810.
Closing date: 24.10.2016 at 12 noon.

II.1.6)Common procurement vocabulary (CPV)

79211110, 85000000, 79631000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Total contract value approximately 330 000 GBP
Estimated value excluding VAT: 330 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

in days: 0 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Payroll and Pension Auto-Enrolment Service

1)Short description

Payroll service: to provide a comprehensive payroll service to Direct Payments recipients within Sandwell including payroll calculation, registration with HMRC, administration of Pension Auto Enrolment and assistance with accounting for tax and National Insurance.

2)Common procurement vocabulary (CPV)

79211110, 85000000, 79631000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Managed Account service

1)Short description

Managed Account service: to administer the Direct Payment accounts for individuals who are in need of such assistance. The type of account may be one where the client employs a Personal Assistant or one where they engage with an agency for the provision of their care. The service will include managing the receipt of the clients assessed charge into the account.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Employer Support Service

1)Short description

Employer Support Service: to provide advice, information and training to all eligible individuals to enable them to employ Personal Assistants using their Direct Payment and assisting them with the complexities of becoming an employer.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ITT047

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.10.2016 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.10.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Sandwell MBC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.9.2016

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