Payroll Management Services Newcastle
This payroll management services contract will be awarded for an initial 18 months with the option to extend for a further 24 months.
United Kingdom-Newcastle upon Tyne: Payroll management services
2014/S 192-339218
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Home Group
Procurement, 2 Gosforth Park Way, Gosforth Business Park
For the attention of: Mrs Sarah Roberts
NE12 8ET Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912907641
E-mail: sarah.roberts@homegroup.org.uk
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
NUTS code UKC
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
This payroll management services contract will be awarded for an initial 18 months with the option to extend for a further 24 months. The duration links to Home Group’s current contract for the supply of Agency Workers via a Managed Services Provider. The provider of payroll management services will be required to process a weekly payroll (currently c. 180 temporary workers) across multiple pay rates. In future, this could increase to 400 employees. The payroll contains a mix of short and long term workers, and the turnover of starters and leavers can reach 20 % each week. The majority of these workers are sourced via the MSP however there may be exceptions. The current weekly value of the payroll is around 80 000 GBP.
Deliverables — The primary deliverables are:
— To ensure all employees are paid on time and correctly;
— To ensure that employee details are held and processed and transferred securely;
— To provide payroll management services for monthly, weekly and bank employees;
— Produce the required legal documentation for the employer and employee in line with HMRC and pension fund requirements (e.g. RTI, P60, P11d, P45, NI and tax liabilities, pension contributions and tax codes);
— Manage additional payments (e.g. overtime, enhancements, additional duty payments, expenses, etc.);
— Manage deductions, including statutory deductions, pensions, sickness payments, salary sacrifice and any additional payments on an individual employee basis;
— To provide a range of reporting, including historical reporting and payroll modelling;
— Ability to import/export data – e.g. using XML, Excel and CSV or text based methods;
— To manage new starter employee details.
II.1.6)Common procurement vocabulary (CPV)
79211110, 79631000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.1.9)Information about variants
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.5)Date of dispatch of this notice: