Payroll Management Services Newcastle

Payroll Management Services Newcastle

This payroll management services contract will be awarded for an initial 18 months with the option to extend for a further 24 months.

United Kingdom-Newcastle upon Tyne: Payroll management services

2014/S 192-339218

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Home Group
Procurement, 2 Gosforth Park Way, Gosforth Business Park
For the attention of: Mrs Sarah Roberts
NE12 8ET Newcastle upon Tyne
Telephone: +44 1912907641

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Payroll Management Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Home Group is seeking to appoint a provider of payroll management services.
This payroll management services contract will be awarded for an initial 18 months with the option to extend for a further 24 months. The duration links to Home Group’s current contract for the supply of Agency Workers via a Managed Services Provider. The provider of payroll management services will be required to process a weekly payroll (currently c. 180 temporary workers) across multiple pay rates. In future, this could increase to 400 employees. The payroll contains a mix of short and long term workers, and the turnover of starters and leavers can reach 20 % each week. The majority of these workers are sourced via the MSP however there may be exceptions. The current weekly value of the payroll is around 80 000 GBP.
Deliverables — The primary deliverables are:
— To ensure all employees are paid on time and correctly;
— To ensure that employee details are held and processed and transferred securely;
— To provide payroll management services for monthly, weekly and bank employees;
— Produce the required legal documentation for the employer and employee in line with HMRC and pension fund requirements (e.g. RTI, P60, P11d, P45, NI and tax liabilities, pension contributions and tax codes);
— Manage additional payments (e.g. overtime, enhancements, additional duty payments, expenses, etc.);
— Manage deductions, including statutory deductions, pensions, sickness payments, salary sacrifice and any additional payments on an individual employee basis;
— To provide a range of reporting, including historical reporting and payroll modelling;
— Ability to import/export data – e.g. using XML, Excel and CSV or text based methods;
— To manage new starter employee details.

II.1.6)Common procurement vocabulary (CPV)

79211110, 79631000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 18 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

3.11.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: