Payroll Management System Tender
Supply integrated human resources and payroll management system.
United Kingdom-Scunthorpe: Time accounting or human resources software package
2017/S 015-023480
Contract notice
Supplies
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
Civic Centre, Ashby Road
Scunthorpe
DN16 1AB
United Kingdom
Contact person: All communication through https://yortender.co.uk reference: DN227912
E-mail: procurement@northlincs.gov.uk
NUTS code: UKE13
Address of the buyer profile: http://www.northlincs.gov.uk/procurement
I.1)Name and addresses
Municipal Offices, Town Hall Square
Grimsby
DN31 1HU
United Kingdom
Contact person: All communication through https://yortender.co.uk reference: DN227912
E-mail: procurement@nelincs.gov.uk
NUTS code: UKE13
Address of the buyer profile: https://www.nelincs.gov.uk/council-information-partnerships/contracts-and-tenders/pannel/
I.2)Joint procurement
I.3)Communication
I.4)Type of the contracting authority
I.5)Main activity
Section II: Object
II.1.1)Title:
Integrated human resources and payroll management system.
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:
North Lincolnshire Council and North East Lincolnshire Council have a shared service for all back-office functions and now seek to invest to:
Fully integrate payroll and human resources (HR) systems, activities, working practices and processes insofar as the employee terms and conditions of each authority allow.
Future-proof and enable the expansion of externally delivered HR and payroll services.
Provide a high degree of employee and manager autonomy for HR processing via a self-service and mobile enabled facility.
Ensure the council is able to meet all its statutory and national policy requirements in a controlled and timely manner.
Be supported by a mainstream reporting tool and an exemplary service offer.
Allow information to be transferred to and from other systems with integrity and ease.
An IT solution is sought to deliver these needs.
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Northern Lincolnshire.
II.2.4)Description of the procurement:
The solution must be a fully integrated human resources and payroll software solution. It must fully integrate the current practices and data held by the 2 authorities into 1 seamless solution. The solution must allow the authorities to continue to integrate current and future HR and payroll clients to whom services are delivered within the scope of the contract. Such clients will be from public, private and charity sectors.
The solution must encompass payroll, human resources, recruitment, learning and development, occupational health and ICT minimum standards.
The solution must be mobile-enabled to ensure the self-service and manager-access functionality can be accessed from a mobile device.
Requirements will evolve and the software and its support must evolve and meet the needs and expectations of the authorities and their clients for the duration of the contract.
The solution must interface with other systems especially but not exclusively with the finance and EDRMS systems.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The Authority retains the option to extend this agreement beyond the Initial Term by a further period or periods of up to 3 years.
Renewal will be required on expiry of the contract subject to options to extend.
II.2.10)Information about variants
II.2.11)Information about options
The Authority retains the option to extend this agreement beyond the Initial Term by a further period or periods of up to 3 years.
Renewal will be required on expiry of the contract subject to options to extend.
II.2.13)Information about European Union funds
II.2.14)Additional information
The contract will be made with North Lincolnshire Council as the Lead Authority.
All communication and the submission of tenders relating to this tender should be conducted viahttps://Yortender.co.uk
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
A specified in the procurement documents.
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.2.2)Contract performance conditions:
Joint and several liabilities.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
In relation to the expiry of this contract opportunity and its options to extend.
VI.2)Information about electronic workflows
VI.3)Additional information:
For the avoidance of doubt, the Authorities will have an agreement with the Successful Tenderer for an HR and Payroll IT solution.
The Authorities, in turn, will have arrangements and contracts with schools, academies, public bodies and private organisations i.e. Clients, to deliver HR and payroll provision services.
These HR and payroll services will include ‘self-service’ access, not administrator access, by the Clients, to the IT system, which is subject of this tender.
It is not intended that a contractual relationship will be generated between the Successful Tenderer and the Authorities’ Clients.
VI.4.1)Review body
Legal Services, Civic Centre, Ashby Road
Scunthorpe
DN16 1AB
United KingdomInternet address:http://www.northlincs.gov.uk
VI.5)Date of dispatch of this notice:
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