Payroll Management System Tender

Payroll Management System Tender

Supply integrated human resources and payroll management system.

United Kingdom-Scunthorpe: Time accounting or human resources software package

2017/S 015-023480

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

North Lincolnshire Council
Civic Centre, Ashby Road
DN16 1AB
United Kingdom
Contact person: All communication through reference: DN227912
NUTS code: UKE13
Internet address(es):Main address:

Address of the buyer profile:

I.1)Name and addresses

North East Lincolnshire Council
Municipal Offices, Town Hall Square
DN31 1HU
United Kingdom
Contact person: All communication through reference: DN227912
NUTS code: UKE13

I.2)Joint procurement

The contract involves joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Integrated human resources and payroll management system.

Reference number: DN227912

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

North Lincolnshire Council and North East Lincolnshire Council have a shared service for all back-office functions and now seek to invest to:

Fully integrate payroll and human resources (HR) systems, activities, working practices and processes insofar as the employee terms and conditions of each authority allow.

Future-proof and enable the expansion of externally delivered HR and payroll services.

Provide a high degree of employee and manager autonomy for HR processing via a self-service and mobile enabled facility.

Ensure the council is able to meet all its statutory and national policy requirements in a controlled and timely manner.

Be supported by a mainstream reporting tool and an exemplary service offer.

Allow information to be transferred to and from other systems with integrity and ease.

An IT solution is sought to deliver these needs.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKE13
Main site or place of performance:

Northern Lincolnshire.

II.2.4)Description of the procurement:

The solution must be a fully integrated human resources and payroll software solution. It must fully integrate the current practices and data held by the 2 authorities into 1 seamless solution. The solution must allow the authorities to continue to integrate current and future HR and payroll clients to whom services are delivered within the scope of the contract. Such clients will be from public, private and charity sectors.

The solution must encompass payroll, human resources, recruitment, learning and development, occupational health and ICT minimum standards.

The solution must be mobile-enabled to ensure the self-service and manager-access functionality can be accessed from a mobile device.

Requirements will evolve and the software and its support must evolve and meet the needs and expectations of the authorities and their clients for the duration of the contract.

The solution must interface with other systems especially but not exclusively with the finance and EDRMS systems.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Demonstration of essential specification functionality / Weighting: 20
Quality criterion – Name: Implementation activity / Weighting: 10
Quality criterion – Name: In contract support and service rupture management / Weighting: 5
Quality criterion – Name: Inclusion of desirable criteria / Weighting: 5
Cost criterion – Name: Supply of system, system licences, implementation, data migration, system testing, consultancy to render the system fully operable, system support and maintenance / Weighting: 55
Cost criterion – Name: Additional licences/payslips above core requirement / Weighting: 5
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The Authority retains the option to extend this agreement beyond the Initial Term by a further period or periods of up to 3 years.

Renewal will be required on expiry of the contract subject to options to extend.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority retains the option to extend this agreement beyond the Initial Term by a further period or periods of up to 3 years.

Renewal will be required on expiry of the contract subject to options to extend.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract will be made with North Lincolnshire Council as the Lead Authority.

All communication and the submission of tenders relating to this tender should be conducted via

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

A specified in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Joint and several liabilities.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 094-168452

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/02/2017
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30/06/2017

IV.2.7)Conditions for opening of tenders

Date: 22/02/2017
Local time: 16:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

In relation to the expiry of this contract opportunity and its options to extend.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

For the avoidance of doubt, the Authorities will have an agreement with the Successful Tenderer for an HR and Payroll IT solution.

The Authorities, in turn, will have arrangements and contracts with schools, academies, public bodies and private organisations i.e. Clients, to deliver HR and payroll provision services.

These HR and payroll services will include ‘self-service’ access, not administrator access, by the Clients, to the IT system, which is subject of this tender.

It is not intended that a contractual relationship will be generated between the Successful Tenderer and the Authorities’ Clients.

VI.4)Procedures for review

VI.4.1)Review body

North Lincolnshire Council
Legal Services, Civic Centre, Ashby Road
DN16 1AB
United KingdomInternet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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