Payroll Services Tender – Nuneaton

Payroll Services Tender – Nuneaton

Lot 1: Payroll Services (Including Software System) – Full Scope.

United Kingdom-Nuneaton: Payroll management services

2020/S 115-280637

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Nuneaton and Bedworth Borough Council
Postal address: Town Hall, Coton Road
Town: Nuneaton
NUTS code: UKG13 Warwickshire
Postal code: CV11 5AA
Country: United Kingdom
E-mail: procurement@nuneatonandbedworth.gov.uk
Internet address(es):Main address: https://www.nuneatonandbedworth.gov.uk/site/

I.1)Name and addresses

Official name: Nuneaton And Bedworth Community Enterprises Ltd
Postal address: 261 Weddington Road
Town: Nuneaton
NUTS code: UKG13 Warwickshire
Postal code: CV10 0HE
Country: United Kingdom
E-mail: procurement@nuneatonandbedworth.gov.ukInternet address(es):Main address: https://www.nuneatonandbedworth.gov.uk/site/

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.csw-jets.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.csw-jets.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

NUN — Payroll Services

Reference number: NUN – 9129

II.1.2)Main CPV code

79211110 Payroll management services

II.1.3)Type of contract

Services

II.1.4)Short description:

Nuneaton and Bedworth Borough Council are inviting tenderers to submit a tender in response to this invitation to tender for the provision of payroll services. The procurement has been divided into three (3) lots:

— Lot 1: Payroll Services (Including Software System) — Full Scope;

— Lot 2: Payroll Services (Including Software System) — Reduced Scope;

— Lot 3: Payroll System Only.

The Council is the primary client for this contract, however the scope of the services extends to also cover Elections Payroll and Nuneaton and Bedworth Community Enterprises Ltd (NABCEL) – a local authority trading arm wholly owned by the Council.

II.1.5)Estimated total value

Value excluding VAT: 280 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Payroll Services (Including Software System) — Full

Lot No: Lot 1

II.2.2)Additional CPV code(s)

79211110 Payroll management services
48400000 Business transaction and personal business software package
48000000 Software package and information systems

II.2.3)Place of performance

NUTS code: UKG13 Warwickshire
Main site or place of performance:

II.2.4)Description of the procurement:

Lot 1: Payroll services (including software system) — full.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2020
End: 31/03/2025
This contract is subject to renewal: yes
Description of renewals:

24 months + 12 months subject to cost, performance and continued requirement.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Payroll Services (Including Software System) — Reduced Scope

Lot No: Lot 2

II.2.2)Additional CPV code(s)

79211110 Payroll management services
48400000 Business transaction and personal business software package
48000000 Software package and information systems

II.2.3)Place of performance

NUTS code: UKG13 Warwickshire
Main site or place of performance:

II.2.4)Description of the procurement:

Lot 2: Payroll services (including software system) – reduced scope.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2020
End: 31/03/2025
This contract is subject to renewal: yes
Description of renewals:

24 months + 12 months subject to cost, performance and continued requirement.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Payroll System Only

Lot No: Lot 3

II.2.2)Additional CPV code(s)

79211110 Payroll management services
48400000 Business transaction and personal business software package
48000000 Software package and information systems

II.2.3)Place of performance

NUTS code: UKG13 Warwickshire
Main site or place of performance:

II.2.4)Description of the procurement:

Lot 3: Payroll system only.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2020
End: 31/03/2025
This contract is subject to renewal: yes
Description of renewals:

24 months + 12 months subject to cost, performance and continued requirement.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/07/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 16/07/2020
Local time: 12:30
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Nuneaton and Bedworth Borough Council
Town: Nuneaton
Postal code: CV11 5AA
Country: United Kingdom
E-mail: procurement@nuneatonandbedworth.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/06/2020